Quality Assessments of SDC Instruments for international cooperation; their use and usage; 2015-2017, with optional services 2017-2021

Quality Assessments of SDC Instruments for international cooperation; their use and usage; 2015-2017, with optional services 2017-2021.

Date of publication : 01.01.2015 - 13.05.2015, Key words : sdc

Registration:
Lot no.: 1 Quality assessment (QuA) of approx. 22 core contribution management annual reports (CCM AR) and management responses (MR) & survey of 21 programme officers. CPV: 98300000				Registration
Lot no.: 2 QuA of a sample of the annual reports (AR) for the year 2017 and the associated management responses (MR) for countries and regions CPV: 98300000				Registration
Lot no.: 3 Quality assessment (QuA) of the cooperation strategies (CS) and results frameworks (RF) for countries and regions CPV: 98300000				Registration
Lot no.: 4 MfDR audit of strategic SDC planning tools: credit proposals (CP) and cooperation strategies (CS) for the steering report to the SDC senior management board for 2016 & 2017 CPV: 98300000				Registration
Lot no.: 5 Quality assessment (QuA) of end of phase reportss (EPR) and end of project reports (EPROR) in 2016 CPV: 98300000				Registration

 

13.05.2015|Project ID 126648|Notice no. 867885|Invitation to tender

 

Invitation to tender

Date of publication Simap : 13.05.2015

1. Contracting authority

1.1 Official name and address of the contracting authority

Authority of need/Authority of assignment : Federal Department of Foreign Affairs FDFA Swiss Agency for Development and Cooperation SDC
Authority of procurement/Organizer : Division / Section / Service Quality Assurance & Aid Effectiveness, Freiburgstrasse 130,  3003  Bern,  Switzerland,  URL www.eda.admin.ch

1.2 Offers should be sent to the following address

PLEASE DO NOT OPEN
Federal Department of Foreign Affairs FDFA
Swiss Agency for Development and Cooperation SDC
Quality Assurance & Aid Effectiveness,  attn Mr. Lothar Seethaler / Mrs. Ursula Läubli, Freiburgstrasse 130,  3003  Berne,  Switzerland

1.3 Desired deadline for questions in written form

27.05.2015

Remarks : No information is given over the telephone. Any question can be submitted anonymously by 27/05/2015 in the forum space at www.simap.ch. Questions submitted late cannot be answered. Answers will be published on www.simap.ch by 03/06/2015. Bidders are themselves responsible for downloading the answers from SIMAP and for taking them into consideration in the preparation of bids.

1.4 Deadline for submitting offers

Date: 22.06.2015, Specific deadlines and formal requirements:  The “Technical Proposal” and “Financial Proposal” shall be submitted in one envelope and shall contain
a. one original signed hard copy of the Technical and Financial Proposal labelled “Original”
b. two signed copies of the Technical and Financial Proposal labelled “Signed Copy”
c. one data storage device (e.g. CD, DVD or memory stick) containing all Technical Proposal and all Financial Proposal documents.

1.6 Type of contracting authority

Confederation (Central federal administration)

1.7 Type of procedure

Open procedure

1.8 Type of commission

Order for services

1.9 According to GATT/WTO agreement, respectively treaty

No

2. Objects of procurement

2.1 Service category CPC:

[27] Other services

2.2 Project title of the acquisition

Quality Assessments of SDC Instruments for international cooperation; their use and usage; 2015-2017, with optional services 2017-2021

2.3 Reference / project no.

7F-06688.03.1

2.4 Common Procurement Vocabulary

CPV:	98300000 - Miscellaneous services

2.5 Detailed task description

Quality Assessment of the use of SDC PCM instruments according to fields of observation in the domain of results-based management (RBM).
Surveys and interviews about the use of instruments for RBM.
Identifying examples of good practice for internal trainings.
Recommendations for optimising and improving the use of PCM instruments.

2.6 Location where service is supplied

Berne (Switzerland).

2.7 Division into lots?

Yes
Offers are possible for  all lots

Lot no. : 1

CPV:	98300000 - Miscellaneous services

Short description: Quality assessment (QuA) of approx. 22 core contribution management annual reports (CCM AR) and management responses (MR) & survey of 21 programme officers. Start of implementation : 01.09.2015 Delivery date : 31.12.2021 Remarks : Basic mandate: 2015-2017 Optional services: 2018 und 2021.

Lot no. : 2

CPV:	98300000 - Miscellaneous services

Short description: QuA of a sample of the annual reports (AR) for the year 2017 and the associated management responses (MR) for countries and regions Start of implementation : 01.09.2017 Delivery date : 31.12.2021 Remarks : Basic mandate: 2017-2018 Optional services: 2020/2021

Lot no. : 3

CPV:	98300000 - Miscellaneous services

Short description: Quality assessment (QuA) of the cooperation strategies (CS) and results frameworks (RF) for countries and regions Start of implementation : 01.08.2016 Delivery date : 31.12.2020 Remarks : Basic mandate: 2016-2017 Optional services: 2019/2020

Lot no. : 4

CPV:	98300000 - Miscellaneous services

Short description: MfDR audit of strategic SDC planning tools: credit proposals (CP) and cooperation strategies (CS) for the steering report to the SDC senior management board for 2016 & 2017 Start of implementation : 02.05.2016 Delivery date : 31.12.2021 Remarks : Basic mandate: 2016/2017 Optional services: 2018/2019 & 2020/2021

Lot no. : 5

CPV:	98300000 - Miscellaneous services

Short description: Quality assessment (QuA) of end of phase reportss (EPR) and end of project reports (EPROR) in 2016 Start of implementation : 01.03.2017 Delivery date : 31.12.2020 Remarks : Basic mandate: 2017 Optional services: 2020

 

2.8 Will variants be accepted?

Yes

Remarks : Variants are to be indicated expressly as such and to be submitted separately in addition to the basic bid. Bidders must give reasons in writing for the advantages and equivalence of the variants in relation to the achievement of objectives. Otherwise they will not be taken into consideration.

2.9 Are partial offers permitted?

Yes

Remarks : Partial bids are permitted. The minimum bid must comprise one lot. Lots cannot be further divided.

3. Conditions

3.1 General conditions of participation

none

3.2 Deposits/guarantees

none

3.3 Conditions of payment

none

3.4 Costs to be included

none

3.5 Consortium of bidders

Consortia of bidders are permitted. If a bidder participates in the procedure as part of a consortium, he must identify a member of the consortium who performs the lead function (deputisation, coordination). The bidder lists all members and their roles. All members of the consortium together bear responsibility for the bid.

3.6 Subcontractor

Subunternehmer sind zugelassen. Zieht der Anbieter zur Leistungserfüllung Subunternehmer bei, übernimmt er die Gesamtverantwortung. Er führt alle beteiligten Subunternehmer mit den ihnen zugewiesenen Rollen auf.
Subcontractors are permitted. If the bidder engages a subcontractor to provide certain services, the bidder bears full responsibility for the services provided. The bidder must list all subcontractors involved with their assigned roles.
It is essential that evidence of the experience of all subcontractors involved in performing the work is also provided for suitability criteria SC3-SC7 and for award criteria AC 1.1-1.3.

3.7 Suitability criteria

based on the criteria given in the documentation

3.8 Evidence required

based on the evidence required in the documentation

3.9 Award criteria:

based on the criteria given in the documentation

3.10 Conditions for obtaining the tendering documentation

Costs: none

3.11 Languages for offers

English

3.12 Validity of offers

180 days after deadline for receipt of offers

3.13 Supplying source of the tendering documentation

at www.simap.ch
Languages of documents :  German ,  English
Further information for obtaining the tendering documentation : Further information on obtaining the tender documentation: the documentation on the public call to tender for the project mentioned can be downloaded from the www.simap.ch platform under: Running procedures, Confederation, Invitations to tender. In order to do so, you must first register for the respective project. You will then be able to log in and use the password that you will have been sent by e-mail to download the documentation.

4. Other information

4.1 Conditions for countries not party to the WTO agreement

none

4.2 Terms of business

The General Terms and Conditions of Business (GTC) for mandates (Type A/Type B), version of May 2013. These GTC shall be deemed accepted by the contractor on submission of the bid.

4.3 Negotiations

Remain reserved.

4.4 Basic procedural principles

The contracting authority awards public contracts for services provided in Switzerland only to bidders who ensure compliance with the health and safety regulations and employment conditions for employees, as well as equal pay for women and men.
If the service is provided abroad, the bidder must ensure at least compliance with the International Labour Organization’s fundamental conventions in accordance with Annex 2a PPO.

4.5 Additional information

The tender proceeds in accordance with Section 3 of the Federal Ordinance on Public Procurement (FOPP). There is no right of appeal.

4.6 Official organ of publication

www.simap.ch