ESTHER Switzerland Secretariat

ESTHER Switzerland Secretariat: Switzerland is member of the European ESTHER Alliance (EEA) that works in the area of institutional health partnerships worldwide. The Secretariat will coordinate the ESTHER activities in Switzerland.

04.07.2015|Project ID 128639|Notice no. 874795|Invitation to tender

Date of publication Simap : 04.07.2015

1. Contracting authority

1.1 Official name and address of the contracting authority

Authority of need/Authority of assignment : Federal Department of Foreign Affairs FDFA Swiss Agency for Development and Cooperation SDC
Authority of procurement/Organizer : Swiss Agency for Development and Cooperation SDC
Regional Cooperation
East and Southern Africa Division,  attn Susanne Amsler, Freiburgstrasse 130,  3003  Berne,  Switzerland

1.2 Offers should be sent to the following address

Swiss Agency for Development and Cooperation SDC
Regional Cooperation
East and Southern Africa Division,  attn Susanne Amsler, Freiburgstrasse 130,  3003  Berne,  Switzerland

1.3 Desired deadline for questions in written form

24.07.2015

Remarks : No information is given by telephone. Any question can be made by 24.07.2015 anonymously in the forum space at www.simap.ch. Questions submitted late cannot be answered. Answers will be published on www.simap.ch by 31.07.2015. Bidders are themselves responsible for downloading the answers from SIMAP and for taking them into consideration in the preparation of the bids.

1.4 Deadline for submitting offers

Date: 25.08.2015, Specific deadlines and formal requirements:  Bids contain all documentation in accordance with Section 4 Contents of the Bid and are to be submitted as hard copies and are composed of:
•One original Covering Letter, signed
•One original signed hard copy of the Technical and of the Financial Proposal, labelled “Original”
•Two signed hard copies of the Technical and the Financial Proposal, labelled “Signed Copy”
•One data storage device (e.g. CD, DVD, Memory Stick) with all Technical Proposal and all Financial Proposal Documents.

1.6 Type of contracting authority

Confederation (Central federal administration)

1.7 Type of procedure

Open procedure

1.8 Type of commission

Order for services

1.9 According to GATT/WTO agreement, respectively treaty

No

2. Objects of procurement

2.1 Service category CPC:

[27] Other services

2.2 Project title of the acquisition

ESTHER Switzerland Secretariat: Switzerland is member of the European ESTHER Alliance (EEA) that works in the area of institutional health partnerships worldwide. The Secretariat will coordinate the ESTHER activities in Switzerland

2.3 Reference / project no.

7F-09184

2.4 Common Procurement Vocabulary

2.5 Detailed task description

ESTHER (Ensemble pour une Solidarité Thérapeutique Hospitalière En Réseau) was founded 2002 in France and has gradually been joined by other European countries which now form the European ESTHER Alliance (EEA) that is currently composed of 12 member countries including Switzerland. The core work of the EEA members consists in engaging in institutional health partnerships, mainly hospital partnerships, between institutions in EEA member countries and institutions of the same type in low and middle income countries.
The ESTHER Switzerland Secretariat will ensure the overall coordination of Switzerland's ESTHER activities. It will thus contribute to the mandate's objective of improving health services, particularly in the area of HIV/AIDS and sexual and reproductive health and with a focus on young people. The Secretariat will:
1) Oversee the selection and implementation of institutional health (mainly hospital) partnership projects that are proposed and carried out by Swiss health institutions together with institutions of the same type in low and middle income countries.
2) Process experiences and evidence from Swiss institutional health (mainly hospital) partnership projects and disseminate them within the ESTHER Switzerland network and the EEA and bring them into the national and global technical and policy discussions.
3) Contribute to strengthen the organizational structure of ESTHER Switzerland.

2.6 Location where service is supplied

Switzerland, globally Europe

2.7 Division into lots?

No

2.8 Will variants be accepted?

No

2.9 Are partial offers permitted?

No

2.10 Implementation date

Start  01.10.2015  and finish  31.01.2019

Remarks : Inception Phase: 1.10.2015 - 31.1.2016
Main Phase 1: 1.2.2016 - 31.01.2019

3. Conditions

3.1 General conditions of participation

None

3.2 Deposits/guarantees

None

3.3 Conditions of payment

None

3.4 Costs to be included

None

3.5 Consortium of bidders

Note permitted

3.6 Subcontractor

Subcontracting is limited to the SDC co-fund ESTHER Switzerland projects and start-up funds, to the Swiss contribution to the EEA Secretariat and for punctual activities where relevant. When the bidder engages a subcontractor to provide certain services, the bidder bears full responsibility for the provided services. He lists all subcontractors involved with their assigned roles.

3.7 Suitability criteria

based on the criteria given in the documentation

3.8 Evidence required

based on the evidence required in the documentation

3.9 Award criteria:

based on the criteria given in the documentation

3.10 Conditions for obtaining the tendering documentation

Costs: none

3.11 Languages for offers

English

3.12 Validity of offers

180 days after deadline for receipt of offers

3.13 Supplying source of the tendering documentation

at www.simap.ch
Documents of the invitation to tender are available from : 04.07.2015  until  25.08.2015
Languages of documents :  English
Further information for obtaining the tendering documentation : Further information to obtain the tender documentation: The documentation on the public call to tender for the project mentioned can be downloaded from the platform www.simap.ch under: Running procedures, Confederation, Invitations to tender. In order to do so, you first have to register in the mentioned project. You will then be able to log in and use the password that you will have been sent by e-mail to download the documentation desired.

4. Other information

4.1 Conditions for countries not party to the WTO agreement

None

4.2 Terms of business

The contract to be concluded is subject to the general terms and conditions for mandates type A and B (for preparation phase) and the general terms and conditions for project implementation mandates (for phase 01). The general terms and conditions are considered to be accepted when an offer is submitted.

4.3 Negotiations

remain reserved

4.4 Basic procedural principles

The contracting authority awards public contracts for services provided in Switzerland only to bidders who ensure compliance with the health and safety regulations and employment conditions for employees, as well as equal pay for women and men.
If the service is provided abroad, the bidder must ensure at least compliance with the International Labour Organization’s fundamental conventions in accordance with Annex 2a PPO.
These principles shall be deemed accepted by the Contractor on submission of the offer.

4.5 Additional information

1. The option of directly awarding follow-up mandates is reserved.
2. The tender proceeds in accordance with Section 3 of the Federal Ordinance on Public Procurement (FOPP). There is no right of appeal.

4.6 Official organ of publication

www.simap.ch