LOAN 44429-013 IND: Climate Adaptation in Vennar Sub basin in Cauvery Delta Project - CS-1A Project Implementation Consultant - Project Management Specialist

Project Management Specialist

Project Management Specialist, Water Resources Department, Tamil 
Nadu, Climate Adaptation in Vennar Sub-basin in Cauvery Delta

A. Background
1. These terms of reference (TOR) outline the scope of works, deliverables and work program for the 
Project Management Specialist, who will support the Water Resources Department, Tamil Nadu implement the 
Climate Adaptation in Vennar Sub-basin in Cauvery Delta. The expected outcome is improved water 
management in the Vennar system. The project comprises two outputs: (i) improved infrastructure for 
flood management and irrigation and (ii) improved management systems established.

B. Project 
2. The Government of Tamil Nadu (GoTN) is implementing the Climate Adaptation in Vennar Sub-basin in 
Cauvery Delta Project (CAVSCDP) with Asian Development Bank’s assistance. Subprojects are proposed under 
the modernisation of irrigation system by design, construction and operation. This includes re-
sectioning of river/canals, desilting of river bed, construction of new or rehabilitation of old or 
reconstruction of  head regulators, cross regulators, drainage out fall, irrigation out falls and 
infalls on Harichandranadhi, Adappar, Pandavaiyar,Vellaiyar, Valavanar and Vedharanyam rivers and canals 
of Vennar sub-basin. 

C. Implementation Arrangements 

3.  The executing agency is the Water Resources Department and a Project Management Unit (PMU) has been 
established. The PMU is headed by a full time Project Director of Superintendent Engineer Rank. The PMU 
will be supported by Project Implementation Units (PIUs) established in the respective Executive 
Engineers (EEs) offices. Three PIUs will be established in Thiruvarur, Nagapattinam and 
Thiruthuraipoondi. 

4. The Project Management Specialist will manage the inputs of the other project implementation 
consultants to be recruited as individual experts separately and assume the team leader position. The 
individual consultants will be based in the Trichy PMU but would also need to support the PIUs in the 
three EE’s offices as and when required. The Project will be implemented from 2016-2019, with all civil 
works are expected to be completed by 2018. 
5.The EA will provide office space in Trichy, internet and telephone connection, printing and 
photocopying facilities and administrative support. 

Provide support to PMU on project and financial management including the tender process, award of 
contracts, supervision of construction contracts, planning and monitoring progress and quality control 
of construction. Support the PMU in preparing progress reports and the project completion report. 

Output/Reporting Requirements:
• Take the lead in preparation of quarterly and annual progress reports to be submitted to ADB. 
• Take the lead in preparing the project completion report as per ADB’s format. 
• Report to the Project Director/ Project Management Unit

• Assume overall responsibility for the Project Implementation consultancy team comprising of individual 
consultants and ensure that each team member provides timely outputs. 
• Support the PMU and PIUs to establish an effective organizational and administrative system to manage 
and monitor the project progress as per ADB and GoTN requirements.
• Support PMU in coordinating with ADB and other stakeholders and agencies as necessary.
• Assist PMU to set up project implementation and monitoring systems and procedures. 
• Assist PMU in preparing annual work plans, detailed implementation schedule and budgets using computer 
based project management tools and monitor progress.
• Support PMU in setting up an efficient contract administration system. 
• Review the existing MIS system operational under the IAMWARM project and
develop a ToR for MIS specialist team to create a similar system or expand the existing system. 
• Assist the PMU in organizing the necessary training programs as outlined in the project administration 
manual.
• Support WRD to prepare projections for annual disbursement and contract awards.
• Establish Project Performance Monitoring System (PPMS) based on the design monitoring framework and 
monitor progress against the indicators.
• Ensure that WRD maintains project accounts with all ledgers and necessary systems.
• Monitor compliance with loan covenants and advise PMU on any measures to be taken to improve the 
project performance.
• Provide periodic progress reports to ADB and GoTN and provide necessary inputs to support ADB review 
missions. 

The expert must be an experienced civil engineer with at least a Master degree and about 12 years of 
work experience, out of which about 8 years of experience in implementing projects of a similar nature 
and at least 5 years in managing project of this nature. Experience of working in multilaterally 
financed projects is an advantage.