Quality Assurance Training for the period 01.01.2019 to 31.12.2022 in Switzerland (Lot 1) and abroad (Lot 2 optional)

22.06.2018|Project ID 172731|Notice no. 1025987|Invitation to tender

Invitation to tender

Date of publication Simap: 22.06.2018

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: Federal Department of Foreign Affairs FDFA, Swiss Development Agency SDC, Section Quality Assurance and Poverty Reduction
Procurement authority/Organizer: Federal Department of Foreign Affairs FDFA
Swiss Development Agency SDC
Section Quality Assurance and Poverty Reduction,  attn Lea Valaulta, Freiburgstrasse 130,  3003  Bern,  Switzerland,  E-mail:  dezaqualitaetssicherung@eda.admin.ch

1.2 Offers should be sent to the following address

PLEASE DO NOT OPEN
Federal Department of Foreign Affairs FDFA
Swiss Development Agency SDC
Section Quality Assurance and Poverty Reduction,  attn Lea Valaulta, Freiburgstrasse 130,  3003  Bern,  Switzerland,  E-mail:  dezaqualitaetssicherung@eda.admin.ch

1.3 Desired deadline for questions in written form

29.06.2018

Remarks: No information is given by telephone. Any questions must be addressed by 29.06.2018 in the forum space on www.simap.ch in anonymised form (i.e. without disclos-ing any information that could reveal the identity of the questioner). Questions submitted late cannot be answered. The answers are published on SIMAP by 06.07.2018. Bidders are themselves responsible for downloading the answers from SIMAP and for taking them into consideration in the preparation of their bids.

1.4 Deadline for submitting offers

Date: 15.08.2018, Specific deadlines and formal requirements:  Bids contain all documentation in accordance with Section 5 Structure and content of the bid and are to be submitted in a sealed envelope as follows:
a.one original signed hard copy labelled «Original»
b.one signed copies labelled, «Signed Copy»
c.one data storage device (e.g. CD, DVD or Memory Stick) of all requested docu-ments.
Language(s) for bids: English

1.5 Date of the opening of bids:

22.08.2018, Remarks:  The bids are not opened publicly. In accordance with PPO Art. 8 para. 1d, the contracting authority safeguards the confidential character of all information provided by the bidder. The information to be published after the award of the mandate and the information to be disclosed in the framework of the PPA Art. 23 para. 2 and 3 remain subject to reservation.

1.6 Type of contracting authority

Confederation (Central federal administration)

1.7 Type of procedure

Open procedure

1.8 Type of order

Order for services

1.9 According to GATT/WTO agreement, respectively to the international treaties

No

2. Objects of procurement

2.1 Service category CPC:

[27] Other services

2.2 Project title of the acquisition

Quality Assurance Training for the period 01.01.2019 to 31.12.2022 in Switzerland (Lot 1) and abroad (Lot 2 optional)

2.4 Division into lots?

Yes
Offers are possible for  one lot

Lot no.: 1

CPV:	80500000 - Training services

Short description: Quality Assurance Training for the period 01.01.2019 to 31.12.2022 in Switzerland Duration of the contract, framework agreement or dynamic purchasing system: Start: 01.01.2019, End: 31.12.2022 This contract is subject to renewal: No Options: No Award criteria: AC 1: Qualifications of all the personnel to be deployed (CVs), of the concept, approach, knowledge and experience; Number of years of training experience; Qualifications of all bidders staff being deployed for the mandate.: Weighting 65% AC 2: Video Presentation: max. 8-10 minutes video on a PCM-relevant topic: Weighting 15% AC 3: Financial Offer: Weighting 20%

Lot no.: 2

CPV:	80500000 - Training services

Short description: Quality Assurance Training for the period 01.01.2019 to 31.12.2022 which can be located in Central Europe, Asia, Middle East, Africa and Latin America. Duration of the contract, framework agreement or dynamic purchasing system: Start: 01.01.2019, End: 31.12.2022 This contract is subject to renewal: No Options: Yes Description of options: Lot 2 are optional services. The contracting authority reserves the right to use the services listed under Lot 2 (optional services) in full, partially or not at all. Award criteria: AC 1: Qualifications of all the personnel to be deployed (CVs), of the concept, approach, knowledge and experience; Number of years of training experience; Qualifications of all bidders staff being deployed for the mandate.: Weighting 65% AC 2: Video Presentation: max. 8-10 minutes video on a PCM-relevant topic: Weighting 15% AC 3: Financial Offer: Weighting 20%

2.5 Common Procurement Vocabulary

CPV:	80500000 - Training services

2.6 Detailed task description

The Swiss Development Agency (SDC) is part of the Swiss Federal Department of Foreign Affairs. The section Quality assurance and Poverty reduction is responsible for results-based management (RBM). It provides regular training on RBM and QA issues to support poverty reduction, the Agenda 2030 and Leave no one Behind. This mandate is to provide training to SDC staff to strengthen RBM knowledge and application within the institution. It covers the period from 01.01.2019 to 31.12.2022.
Training modules are the following:1) Project Cycle Management 2) RBM 3) Economic and Financial Analyses 4) Risk Management 5) Monitoring of Cooperation Strategy 6) Policy dialogue 7) Evaluation. Training must be practice-oriented and based on SDC work.
Lot 1 (core services) concerns the SDC HO in Bern. Each module is planned for minimum 2 times a year at HO. Lot 2 (optional services) concerns training in Swiss Representations (SR). Bidders can submit an offer for either Lot 1 or for Lot 1 and 2.

2.7 Location where service is to be delivered

Switzerland (Lot 1) and in Swiss Representations which can be located in Central Europe, Asia, Middle East, Africa and Latin America. (Lot 2 optional services)

2.11 Will variants be accepted?

Yes

Remarks: Variants are to be indicated expressly as such and to be submitted separately in addition to the basic bid. Bidders must give reasons in writing for the advantages and equivalence of the variants in relation to the achievement of objectives. Otherwise they will not be taken into consideration.

2.12 Are partial offers permitted?

No

Remarks: Partial offers are not permitted. Minimal offer is Lot 1.

3. Conditions

3.1 General conditions of participation

None

3.2 Deposits/guarantees

None

3.3 Conditions of payment

None

3.4 Costs to be included

None

3.5 Consortium of bidders

Consortia of bidders are permitted. Should SDC conclude the Contract with several Contractors (consortium), all parties must sign, having first designated a person to rep-resent the consortium vis-à-vis SDC. The representative is expressly authorized to act for and on behalf of the consortium members. The consortium members shall be jointly and severally liable. Consortia members are allowed to participate exclusively in one bid. The bidder lists all members and their roles.

3.6 Subcontractor

Subcontractors are permitted, subject to the prior approval of the awarding entity. If the bidder engages subcontractors in order to carry out the work, the bidder will assume overall responsibility. It will list all the subcontractors involved, together with the roles al-located to them, in annex 1 "Bidder information".
Any contractual delegation by the contractor of performance of all or part of the present contract to subcontractors shall be subject to the prior written consent of the contracting authority. Subcontractors and their personnel must satisfy all conditions stipulated in the present contract and the appendices thereto. The contracting authority shall be liable solely to the contractor. In the event that the contractor delegates performance of all or part of the contract, the contractor shall bear sole liability for the acts of any subcon-tractors.

3.7 Suitability criteria

Based on the criteria given in the documentation

3.8 Evidence required

Based on the evidence required in the documentation

3.9 Conditions for obtaining the tendering documentation

Costs: none

3.10 Languages for offers

English

3.11 Validity of offers

180 days after deadline for receipt of offers

3.12 Supplying source of the tendering documentation

at www.simap.ch
Documents of the invitation to tender are available from: 22.06.2018  until  15.08.2018
Languages of documents: English
Further information for obtaining the tendering documentation: The documentation on the public call to tender for the project mentioned can be downloaded from the platform www.simap.ch under: Running procedures, Confederation, Invitations to tender. In order to do so, you first have to register in the mentioned project. You will then be able to log in and use the password that you will have been sent by e-mail to download the documentation desired.

4. Other information

4.1 Conditions for countries not party to the WTO agreement

None

4.2 Terms of business

GENERAL TERMS AND CONDITIONS OF BUSINESS (GTC) OF THE SWISS FEDERAL DEPARTMENT OF FOREIGN AFFAIRS (FDFA) FOR MANDATES (TYPE A for employed persons AND TYPE B for legal persons and institutions).
These General Conditions of Business (GTC) shall be deemed accepted by the con-tractor on submission of the offer.

4.3 Negotiations

remain reserved

4.4 Basic procedural principles

The contracting authority awards public contracts for services provided in Switzerland only to bidders who ensure compliance with the health and safety regulations and employment conditions for employees, as well as equal pay for women and men.
If the service is provided outside Switzerland, the participant must ensure at least com-pliance with the International Labour Organization’s fundamental conventions in accordance with Annex 2a PPO.
The self-declaration form “Compliance with working conditions, workplace health and safety regulations and requirement of equal pay for men and women: Declaration by the supplier” has to be signed and is to be submitted with the participant application.

4.5 Additional information

The option of directly awarding follow-up mandates is reserved.

4.6 Official organ of publication

www.simap.ch

4.7 Procedures for appeal

The tender proceeds in accordance with Section 3 of the Federal Ordinance on Public Procurement (PPO). There is no right of appeal.