Industry expertise for Building Material Projects (non cement)

Clarifications issued on 21 August 2018:

Question: Could you please specify what is the precise list of countries under analysis?

EBRD's Answer: The countries will be all the Countries of Operation of the EBRD, which are available on the EBRD website at the following link: http://www.ebrd.com/where-we-are.html

Location: Regional
Business sector: Other
Project number: 74805
Funding source: Bank Funded
Contract type: Consultancy Services
Notice type: Invitation for expressions of interest (CSU)
Issue date: 16 Aug 2018
Closing date: 12 Sep 2018 at 17:00 London

Single stage open competitive selection - Request for Proposals

Project Description:

The European Bank for Reconstruction and Development (the EBRD or the Bank) is seeking to develop and implement a Business Development Strategy aimed at (i) significantly increasing the number of building materials projects financed through the Bank (ii) support the EBRD (in particular EBRD’s Banking team and other teams within the Bank) in its own appraisal of the industrial, market and technical risks of the projects it identifies. The Building Materials (non cement) sectors which the Bank wishes to cover include primarily the following sub-sectors: glass, gypsum, bricks, aggregates, lime and other specialty minerals.

Assignment Description:

EBRD intends to select and contract a consulting company (the Consultant) to the Assignment and would expect to have a team of specialists in the above mentioned sub sectors that can be mobilised, depending on the nature of the project.

The Consultant is expected to provide short reports, participate in site visits and conference calls with representatives of the Bank and prepare and update spreadsheets with target companies for marketing purposes.

The Consulting firm is expected to propose experts for each sub-sectors: glass, gypsum, bricks, aggregates, lime and other specialty minerals. Each expert is expected to have between 10 and 15 years’ experience in the industry. The working language of the EBRD is English and all experts are expected to be fluent in English.

For further details, please see the attached TOR

http://www.ebrd.com/documents/admin/industry-expert-for-building-materials-projects-non-cement.doc.

Consultant Selection Procedure: Single stage open competitive selection. Interested firms or groups of firms are invited to submit a Technical and Financial Proposal.

Assignment Start Date and Duration: The Assignment is expected to start in January 2019 and has an estimated initial duration of 12 months. Subject to availability of funding, the performance of the selected Consultant and the business needs, the Assignment may be extended on a yearly basis up to a maximum of 5 years.

Bank reserves the right to select more than one firm to carry out the assignment.

Cost Estimate for the Assignment: Fees are expected to be up to a maximum of GBP 80,000 plus reimbursable expenses of no more than GBP 20,000.00 on an annual basis. (exclusive of VAT).

Funding Source: It is anticipated that the contract will be financed by the Bank’s own budget. Please note that selection and contracting will be subject to the availability of funding.

Eligibility: There are no eligibility restrictions based on the consultant's country of origin.

Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms with previous significant professional experience in the building materials sector (non cement) and in conducting business development strategies in the following specific sub sectors – glass, gypsum, bricks, aggregates, lime and other specialty minerals. Experience working in emerging markets will be considered an advantage.

The Consultant's expert team is expected to include the following key experts (the 'Key Experts') as follows:

Key Expert No 1 – Team Leader/Project Manager, with completed university studies (or equivalent) in civil engineering and preferably 10 years or more of previous professional experience in the building materials sector (non cement) preferably with knowledge of developing and implementing building materials projects covering primarily the following subsectors - glass, gypsum, bricks, aggregates, lime and other specialty minerals as well as experience working with IFIs in the development and implementation of business development strategies in these subsectors;.

Key Expert No 2 – Glass expert, with completed university studies (or equivalent) in civil engineering and preferably 10 years of previous professional experience in the building materials sector in particular experience working in the glass sector;

Key Expert No 3 – Gysum expert, with completed university studies (or equivalent) in civil engineering and preferably 10 years of previous professional experience in the building materials sector in particular experience working in the gysum industry;

Key Expert No 4 – Bricks expert, with completed university studies (or equivalent) in civil engineering and preferably 10 years of previous professional experience in the building materials sector in particular experience working in the brick industry;

Key Expert No 5 – Aggregates expert, with completed university studies (or equivalent) in civil engineering and preferably 10 years of previous professional experience in the building materials sector in particular experience working in the aggregate industry;

Key Expert No 6 – Lime and other specialty minerals expert, with completed university studies (or equivalent) in civil engineering and preferably 10 years of previous professional experience in the building materials sector in particular experience working in the sub-sector lime and other specialty minerals.

All key experts are expected to be fluent in English. The Team Leader/Project Manager should be the team coordinator and be the EBRD main point of contact for the allocation of specific tasks.

Submission Requirements: Consultants are now invited to submit a completed Technical and Financial Proposal as per the standard templates and instructions available at this link http://www.ebrd.com/documents/procurement/single-stage-package.docx . Interested Consultants should make themselves familiar with these Standard Templates, Standard Instructions and Conditions of Contract in preparation of their proposals.

1. The Technical Proposal shall be submitted in English electronically via eSelection not later than the Closing Date, as one single PDF file. The technical proposal should not exceed 20 pages excluding the Declaration Form and CVs (Form 1- TP 1 and Form 1 – TP 6).

1. Consultants are NOT expected to complete the following forms:
   Form 1 – TP.4 – Work Schedule And Planning for Deliverables
   Form 1 – TP.5 – Team Composition and Experts Inputs

1. The Financial Proposal (Form 2 – FP 1 and FP2) shall be submitted in English separately by email only to the Bank Contact Person. Financial proposal should ONLY indicate the Key Experts’ Daily Fee Rate in GBP. Any other breakdown of costs should not be included. Consultants are reminded of the requirement to ensure the confidentiality of Financial Proposals. A Technical Proposal that contains elements of a financial proposal shall be declared non-responsive.

Bank Contact Person:

Location: Regional
Business sector: Other
Project number: 74805
Funding source: Bank Funded
Contract type: Consultancy Services
Notice type: Invitation for expressions of interest (CSU)
Issue date: 16 Aug 2018
Closing date: 12 Sep 2018 at 17:00 London

Single stage open competitive selection - Request for Proposals

Project Description:

The European Bank for Reconstruction and Development (the EBRD or the Bank) is seeking to develop and implement a Business Development Strategy aimed at (i) significantly increasing the number of building materials projects financed through the Bank (ii) support the EBRD (in particular EBRD’s Banking team and other teams within the Bank) in its own appraisal of the industrial, market and technical risks of the projects it identifies. The Building Materials (non cement) sectors which the Bank wishes to cover include primarily the following sub-sectors: glass, gypsum, bricks, aggregates, lime and other specialty minerals.

Assignment Description:

EBRD intends to select and contract a consulting company (the Consultant) to the Assignment and would expect to have a team of specialists in the above mentioned sub sectors that can be mobilised, depending on the nature of the project.

The Consultant is expected to provide short reports, participate in site visits and conference calls with representatives of the Bank and prepare and update spreadsheets with target companies for marketing purposes.

The Consulting firm is expected to propose experts for each sub-sectors: glass, gypsum, bricks, aggregates, lime and other specialty minerals. Each expert is expected to have between 10 and 15 years’ experience in the industry. The working language of the EBRD is English and all experts are expected to be fluent in English.

For further details, please see the attached TOR

http://www.ebrd.com/documents/admin/industry-expert-for-building-materials-projects-non-cement.doc.

Consultant Selection Procedure: Single stage open competitive selection. Interested firms or groups of firms are invited to submit a Technical and Financial Proposal.

Assignment Start Date and Duration: The Assignment is expected to start in January 2019 and has an estimated initial duration of 12 months. Subject to availability of funding, the performance of the selected Consultant and the business needs, the Assignment may be extended on a yearly basis up to a maximum of 5 years.

Bank reserves the right to select more than one firm to carry out the assignment.

Cost Estimate for the Assignment: Fees are expected to be up to a maximum of GBP 80,000 plus reimbursable expenses of no more than GBP 20,000.00 on an annual basis. (exclusive of VAT).

Funding Source: It is anticipated that the contract will be financed by the Bank’s own budget. Please note that selection and contracting will be subject to the availability of funding.

Eligibility: There are no eligibility restrictions based on the consultant's country of origin.

Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms with previous significant professional experience in the building materials sector (non cement) and in conducting business development strategies in the following specific sub sectors – glass, gypsum, bricks, aggregates, lime and other specialty minerals. Experience working in emerging markets will be considered an advantage.

The Consultant's expert team is expected to include the following key experts (the 'Key Experts') as follows:

Key Expert No 1 – Team Leader/Project Manager, with completed university studies (or equivalent) in civil engineering and preferably 10 years or more of previous professional experience in the building materials sector (non cement) preferably with knowledge of developing and implementing building materials projects covering primarily the following subsectors - glass, gypsum, bricks, aggregates, lime and other specialty minerals as well as experience working with IFIs in the development and implementation of business development strategies in these subsectors;.

Key Expert No 2 – Glass expert, with completed university studies (or equivalent) in civil engineering and preferably 10 years of previous professional experience in the building materials sector in particular experience working in the glass sector;

Key Expert No 3 – Gysum expert, with completed university studies (or equivalent) in civil engineering and preferably 10 years of previous professional experience in the building materials sector in particular experience working in the gysum industry;

Key Expert No 4 – Bricks expert, with completed university studies (or equivalent) in civil engineering and preferably 10 years of previous professional experience in the building materials sector in particular experience working in the brick industry;

Key Expert No 5 – Aggregates expert, with completed university studies (or equivalent) in civil engineering and preferably 10 years of previous professional experience in the building materials sector in particular experience working in the aggregate industry;

Key Expert No 6 – Lime and other specialty minerals expert, with completed university studies (or equivalent) in civil engineering and preferably 10 years of previous professional experience in the building materials sector in particular experience working in the sub-sector lime and other specialty minerals.

All key experts are expected to be fluent in English. The Team Leader/Project Manager should be the team coordinator and be the EBRD main point of contact for the allocation of specific tasks.

Submission Requirements: Consultants are now invited to submit a completed Technical and Financial Proposal as per the standard templates and instructions available at this link http://www.ebrd.com/documents/procurement/single-stage-package.docx . Interested Consultants should make themselves familiar with these Standard Templates, Standard Instructions and Conditions of Contract in preparation of their proposals.

1. The Technical Proposal shall be submitted in English electronically via eSelection not later than the Closing Date, as one single PDF file. The technical proposal should not exceed 20 pages excluding the Declaration Form and CVs (Form 1- TP 1 and Form 1 – TP 6).

1. Consultants are NOT expected to complete the following forms:
   Form 1 – TP.4 – Work Schedule And Planning for Deliverables
   Form 1 – TP.5 – Team Composition and Experts Inputs

1. The Financial Proposal (Form 2 – FP 1 and FP2) shall be submitted in English separately by email only to the Bank Contact Person. Financial proposal should ONLY indicate the Key Experts’ Daily Fee Rate in GBP. Any other breakdown of costs should not be included. Consultants are reminded of the requirement to ensure the confidentiality of Financial Proposals. A Technical Proposal that contains elements of a financial proposal shall be declared non-responsive.

Bank Contact Person:

Vivienne Lewis-Headlam / Sanda Jugo
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
e-mail: lewishev@ebrd.com / jugos@ebrd.com (submissions should be sent through eSelection and NOT to this email address)

Deadline to Submit Clarification Questions: Via e-mail to the Bank Contact Person by 29^th August 2018 at 17:00 hours.

Selection Method and Evaluation Criteria:

1. Technical Proposal Evaluation Criteria

(a) Firm's previous project experience in conducting similar assignments. Experience working in emerging markets will be considered an advantage (10%)

(b) Quality of the methodology proposed for the Assignment (10 %)

(c) CVs of the Key Experts (qualifications and general experience in line with the Consultant profile section) (80 %).

The minimum technical score (St) required to pass is 80.    

2. Opening of Financial Proposals

After the technical evaluation is completed, only the submissions which score 80 or above of the total marks available for the technical criteria will be eligible to have their financial proposals opened.

3. 3. Combined Technical and Financial Evaluation

The lowest average fee rates of the 6 Key Experts based on the Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. The formula for determining the financial scores (Sf) of all other Proposals is calculated as follows:

Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest evaluated Financial Proposal, and “F” the price of the Proposal under consideration.

Proposals are then ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = 80; F = 20) T + F = 100 as follows: S = St x T% + Sf x F%.

Important Notes:

1. The proposal validity period is 120 days from the deadline date for the receipt of submissions. During this period, the Consultant shall maintain its original Proposal without any change, including the availability of the Experts, the proposed rates and the total price.
2. The selection will be made from the Proposals received in response to this notification only, on the basis of the submission requirements and selection criteria set out in this Procurement Notice. The highest-ranked Consultant/s will be selected and invited to negotiate the contract, subject to availability of funding. Bank reserves the right to select more than one firm to carry out the assignment.
3. Any updates of and clarifications on this procurement notice shall be announced as updates on this notice, without any other notification. In the event of changes consultants will need to download the updated versions. Consultants are required to periodically check the notice for updates. Failure to take the updates into account while preparing the Proposal may result in disqualification or penalties to the scores in the evaluation.

Vivienne Lewis-Headlam / Sanda Jugo
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
e-mail: lewishev@ebrd.com / jugos@ebrd.com (submissions should be sent through eSelection and NOT to this email address)

Deadline to Submit Clarification Questions: Via e-mail to the Bank Contact Person by 29^th August 2018 at 17:00 hours.

Selection Method and Evaluation Criteria:

1. Technical Proposal Evaluation Criteria

(a) Firm's previous project experience in conducting similar assignments. Experience working in emerging markets will be considered an advantage (10%)

(b) Quality of the methodology proposed for the Assignment (10 %)

(c) CVs of the Key Experts (qualifications and general experience in line with the Consultant profile section) (80 %).

The minimum technical score (St) required to pass is 80.    

2. Opening of Financial Proposals

After the technical evaluation is completed, only the submissions which score 80 or above of the total marks available for the technical criteria will be eligible to have their financial proposals opened.

3. 3. Combined Technical and Financial Evaluation

The lowest average fee rates of the 6 Key Experts based on the Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. The formula for determining the financial scores (Sf) of all other Proposals is calculated as follows:

Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest evaluated Financial Proposal, and “F” the price of the Proposal under consideration.

Proposals are then ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = 80; F = 20) T + F = 100 as follows: S = St x T% + Sf x F%.

Important Notes:

1. The proposal validity period is 120 days from the deadline date for the receipt of submissions. During this period, the Consultant shall maintain its original Proposal without any change, including the availability of the Experts, the proposed rates and the total price.
2. The selection will be made from the Proposals received in response to this notification only, on the basis of the submission requirements and selection criteria set out in this Procurement Notice. The highest-ranked Consultant/s will be selected and invited to negotiate the contract, subject to availability of funding. Bank reserves the right to select more than one firm to carry out the assignment.
3. Any updates of and clarifications on this procurement notice shall be announced as updates on this notice, without any other notification. In the event of changes consultants will need to download the updated versions. Consultants are required to periodically check the notice for updates. Failure to take the updates into account while preparing the Proposal may result in disqualification or penalties to the scores in the evaluation.