Assessment of Energy Efficiency in Public Buildings - Autonomous Province of Vojvodina

Location:Serbia

Business sector:Municipal and environmental infrastructure

Project number:77311

Funding source:Not Yet Determined

Contract type:Consultancy Services

Notice type:Invitation for expressions of interest (CSU)

Issue date:22 Feb 2019

Closing date:21 Mar 2019 at 17:00 London

Single Stage Open Competitive Selection – Request for Proposals

Project Description:

The European Bank for Reconstruction and Development (the EBRD or the Bank) is interested in supporting Serbia’s and Autonomous Province of Vojvodina (APV) efforts to explore energy efficiency potential in public buildings as well as getting an overview of possibility for further investments. There is a strong interest from the municipalities to refurbish the majority of the buildings as most of the building stock was constructed between 1950 and 1980 and remains in its original state. Improved thermal insulation, solar systems, LED lighting, buildings control, heat recovery and similar are some of the measures that should collectively lead to a projected average energy savings between 30-50 per cent, based on the EBRD's experience in the region.

Assignment Description:

EBRD intends to select and contract a consulting company (the Consultant) for the Assignment.

The expected outcome of the Assignment is to create a comprehensive database of public buildings in all 45 municipalities of APV, which would include buildings inventory for municipal, autonomous province and government buildings, analysis of energy consumption as well as recommendations for potential investors for thermal rehabilitation of identified/selected buildings.

The selected Consultant is expected to provide the following services:

1.Produce a detailed inventory of public buildings owned by the municipalities, autonomous province and government;

2.Identify and map out the localities and assess and the current state of the public buildings in AP Vojvodina in relation to energy efficiency;

3.Provide an estimate of the total energy saving potential of the identified building stock, achievable through energy efficient refurbishment (based on at least two energy performance scenarios for refurbishment) and prioritise buildings and investments for all the scenarios;

4.Develop financial strategy that would include an affordable and bankable strategic investment programme with a long-term perspective (10-15 years) according to best applicable technology, availability and replicability;

5. Finalise and recommend who could be the potential beneficiaries of such projects, so that they can be considered for potential funding and mobilisation of grants, as relevant.

Full Terms of Reference (TOR) of the Assignment can be found here:

http://www.ebrd.com/documents/procurement/77311-tor.pdf

Consultant Selection Procedure: Single stage open competitive selection. Interested firms or groups of firms are invited to submit a Technical and Financial Proposal.

Assignment Start Date and Duration: The Assignment is expected to start in April 2019 and has an estimated overall duration of 4 months.

Cost Estimate for the Assignment: EUR 100,000 (exclusive of VAT).

Subject to availability of funding, the performance of the selected Consultant and the business needs, the Assignment may be extended beyond the current scope.

Funding Source: It is anticipated that the contract will be financed by Central European Initiative (CEI2). Selection and contracting are subject to the availability of funding.

Eligibility: There are no eligibility restrictions based on the consultant's country of origin.

Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms preferably with previous project experience related to:

· Energy Efficiency in public buildings;

· Working on similar projects with International Financial Institutions (IFIs) and similar international institutions;

· Assessment of policy and regulatory environment in the region and in particular in Serbia.

· Financing structures and modelling related to buildings energy efficiency market.

The Consultant's expert team is expected to include the following key experts (the 'Key Experts'):

Team Leader preferably with 10 years of previous professional experience in similar assignments in the buildings sector in Eastern Europe and Western Balkans and with experience in working with International Financial Institutions (IFIs).
Technical specialists preferably with at least 7 years of previous professional experience in buildings energy efficiency, low carbon design and mechanical engineering, ideally in Western Balkans.
Financial analyst preferably with 5 years of previous professional experience of due diligence in municipal buildings and extensive experience in financial modelling.
Policy Specialist preferably with 5 years of previous professional experience in institutional and regulatory issues in the Western Balkans region.
Environmental specialists preferably with 5 years of previous professional experience of buildings projects as well as experience of working with the EBRD and other IFIs.

The Consultant’s team should cover all areas of expertise required in the Terms of Reference.

The Consultant may propose other non-key experts considered relevant for the purpose of conducting the Assignment, only CVs of the Key experts will be evaluated as part of the technical proposal.

All experts must be independent and free from conflicts of interest in the responsibilities accorded to them.

Submission Requirements: The consultants are now invited to submit a completed Technical and Financial Proposal as per the standard templates and instructions available at this link: http://www.ebrd.com/documents/procurement/single-stage-package.docx

Interested Consultants should make themselves familiar with these Standard Templates, Standard Instructions and Conditions of Contract in preparation of their proposals.

The Technical Proposal shall be submitted in English electronically via eSelection not later than the Closing Date, as one single PDF file. The technical proposal should not exceed 20 pages excluding the Declaration Form and CVs (Form 1- TP 1 and Form 1 – TP 6).

The Financial Proposal (Form 2 – FP 1 and FP2) shall be submitted in English separately by email only to the Bank Contact Person. Consultants are reminded of the requirement to ensure the confidentiality of the Financial Proposals.

A Technical Proposal that contains elements of a financial proposal shall be declared non-responsive.

A Financial proposal submitted together with the technical proposals via e Selection shall be declared non-responsive.

Bank Contact Person:

Maria Haugh
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
e-mail: haughm@ebrd.com (submissions should be sent through eSelection and NOT to this email address)

Deadline to Submit Clarification Questions: Via e-mail to the Bank Contact Person by 8 March 2019.

Selection Method and Evaluation Criteria:

Technical Proposal Evaluation Criteria

· Firm’s previous project experience in energy efficiency projects in public buildings – 10%

· Firm’s previous project experience in working on similar projects with International Financial Institutions (IFIs) and similar international institutions – 10%

· Firm’s previous project experience in relation to assessment of policy and regulatory environment in the region and in particular in Serbia – 10%

· Firm’s previous project experience with financing structures and modelling related to buildings energy efficiency market – 10 %

· Quality of the methodology proposed for the Assignment - 30 %

· CVs of the Key Experts - 30 %

The minimum technical score (St) required to pass is 70.

Opening of Financial Proposals

After the technical evaluation is completed, only the submissions which score 70 or above of the total marks available for the technical criteria will be eligible to have their financial proposals opened.

Combined Technical and Financial Evaluation

The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. The formula for determining the financial scores (Sf) of all other Proposals is calculated as follows:

Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest evaluated Financial Proposal, and “F” the price of the Proposal under consideration.

Proposals are then ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = 80; F = 20) T + F = 100 as follows: S = St x T% + Sf x F%.

Important Notes:

The proposal validity period is 120 days from the deadline date for the receipt of submissions. During this period, the Consultant shall maintain its original Proposal without any change, including the availability of the Experts, the proposed rates and the total price.

The selection will be made from the Proposals received in response to this notification only, on the basis of the submission requirements and selection criteria set out in this Procurement Notice. The highest-ranked Consultant will be selected and invited to negotiate the contract, subject to availability of funding.

Any updates of and clarifications on this procurement notice shall be announced as updates on this notice, without any other notification. In the event of changes consultants will need to download the updated versions. Consultants are required to periodically check the notice for updates. Failure to take the updates into account while preparing the Proposal may result in disqualification or penalties to the scores in the evaluation.