Provision of Conference Facilities and Services for Global Green Growth Institute (GGGI) Uganda Country Programme

Date documents can be requested until: 17 November 2020 17:00
Title: Provision of Conference Facilities and Services for Global Green Growth Institute (GGGI) Uganda Country Programme
Procurement No.: 100004411
Process: RFQ
Description: GGGI for its project in Uganda is issuing Request for Quotation (RFQ) for following services :

1. Venue Rental;
• A room with maximum capacity of 25 persons
• A room with maximum capacity of 50 persons
• A room with maximum capacity of 100 persons
• A room with maximum capacity of 200 persons
• Banquet rooms that accommodate up to 200 people.
2. Conference Packages (Facilities & services combined)
• Full day meeting package (1-day Conference facility and meals [Break tea, Lunch and Evening tea])
• Half day meeting package (1/2-day Conference facility and meals [Break tea and Lunch])
3. Food and Beverages -(Food rating of 3 star and above and Catering to different dietary needs [Vegetarian, Halal, etc.]);
• Breakfast- (Continental or International),
• Luncheon
• Break tea, coffee, and dessert
• Cocktails (Alcoholic or Non-alcoholic).
4. Equipment (if not included);
• Projector and Screen
• Public Address system
• Mic & Podium
• Wireless internet access
• Stationery (Whiteboard and Markers).
5. Application of safety measures including Post COVID-19 Standard Operations/Procedures (Socially distanced sitting arrangement, Provision of sanitizes, Temperature monitoring equipment and Availability of naturally aerated rooms).
6. Fire Risk Management Including Fire escape plans and mapping.
7. Green requirements
• Venue Environmental policy
• Green alternatives to plastic bottles for drinking water
• Waste Management/Recycling plan (Waste separation, organic waste reuse, plastic recycling, etc.)
• Other suggestions on Green or inclusive approaches are welcomed.
Interested parties will be required to register their details on the GGGI e-Green Procurement Portal (https://in-tendhost.co.uk/gggi).

HOW TO OBTAIN THE DOCUMENTS:
Documents can be accessed via the e-Green Procurement Portal by selecting ‘View Details’ on the relevant notice and then clicking the ‘Tender Application’ button. If you are a new supplier, you will be required to register your details. If you have an existing account, you will need to login to the portal. Please refer to the guidance documents under the `Supplier Guidance` area of the portal for further information.

ONLINE TENDER MANAGEMENT
Once in the Tender Management Area for the tender, there are five possible tabs: ‘Tender’, `Tender Documents`, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (`Tender Documents`) where you will find useful information regarding the RFQ. Scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents.

OPTING IN & OPTING OUT:
Please note that you may be required to ‘Opt In’ before you can start populating your response. The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.

SUBMITTING YOUR RESPONSE VIA THE PORTAL:
Please note that you may be required to ‘Opt In’ to be able to submit a response through the portal. Tenderers will be required to upload any mandatory Placeholders (i.e. specified documents) within the `Tender Documents` tab. The ability to attach additional documents may also be available. Your quotation will not be submitted until you click `Submit Return`, located towards the bottom of the screen. On clicking `Submit Return`, you will receive a receipt confirming that your quotation has been submitted to GGGI.

Please read Instructions on submitting quotation.

NOTIFICATION EMAILS
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