Grants Officer

Organization Background

Founded in 2011, the International NGO Safety Organisation (INSO) is an international NGO that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations, and training. INSO provides daily support to more than 1,350 NGOs operating in 22 of the world’s most insecure countries. INSO is registered in the Netherlands, with its headquarters located in The Hague, a city renowned for its international focus on peace and justice.

Job Summary

Are you ready to embark on an exciting journey with a new and vibrant team? We are looking for a passionate and enthusiastic Grants Officer to join us in The Hague, Netherlands.

As a member of the Grants Management Unit at INSO headquarters, the Grants Officer will work closely with the Regional Directors, Regional Controllers, and relevant staff in INSO country offices, including Country Directors. Your role will involve coordinating and centralizing service and project outputs, monitoring and evaluation, and facilitating seamless communications with our country offices. To keep our grant management process running smoothly, you will assist with proposal reviews and submissions, organize opening and closing meetings, and maintain meticulous records. You will also be involved with internal and donor-oriented learning processes.

If you are excited about making a difference and eager to join a supportive and innovative team, apply now!

Major Responsibilities

Grant Management

• Supervise the portfolio of allocated countries and support country offices in developing donor proposals, ensuring alignment with organizational goals and donor requirements.
• Review and provide feedback on donor submissions (proposals, modifications, reporting) to ensure compliance with donor regulations and INSO standards.
• Oversee the timely and accurate submission of donor reports, coordinating with country offices to gather necessary information and data.
• Contribute to regular monthly grant and BvA reviews with INSO country offices in coordination with the Regional Directors and Regional Controllers.
• Coordinate with Regional Directors, Regional Controller and the Country Office team to monitor donor deadlines and funding pipelines to ensure timely submissions.
• Ensure proper archiving of grant documents both at the HQ and country-office levels; maintain the workflows in the grant management system.
• Document, analyze and share learning for proposal development, reporting, and grant modification processes and compliance with donor rules and regulations.
• Deliver donor mapping exercises for country offices, supporting the consolidation of the fundraising strategy/assumptions for the annual plans.
• Lead due diligence assessments and support country offices with audits and other donor requests.
• Act as Champions of the Grant Management system in terms of maintaining accurate records, processing workflows and training country teams

Capacity Development

• Develop and deliver training and capacity-building initiatives for staff in country offices, enhancing their skills and knowledge in grant management and compliance.
• Mentor and support INSO country office staff on quality donor engagement.

Key Requirements

• 3+ years’ experience in grant management
• Comprehensive experience with institutional donors (DG ECHO, FCDO, SDC, Sida, GFFO, etc.)
• Fluent in English and French with excellent reading, writing, and speaking skills;
• Experience in proposal development and reporting for institutional donors
• Excellent command of MS Office applications
• Must have the right to live and work in the Netherlands
• Master’s degree in political science, international relations, or a relevant social sciences discipline

Desirable

• Proficiency in other languages, particularly Spanish, or Arabic
• Experience in capacity building (report writing, donor compliance, and proposal development
• Working experience in humanitarian organizations and countries currently covered by INSO

INSO’s Safeguarding Policy

INSO is fully committed to the safe recruitment, selection, and vetting of all potential new staff, trustees, and volunteers. We will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process.

Terms & Conditions

Fixed-term (renewable) full-time contract based in The Hague, Netherlands, EUR 4,500 per month, 8% vacation pay (vakantiegeld), 2.5 days annual leave per month. INSO will provide Basic Premium ONVZ health insurance. The right to live and work in the Netherlands is required for this position.

How to apply

Please send the following to jobs@hq.ngosafety.org and reference “Grants Officer” in the subject line of the email:

• Provide a cover letter in English specifying how you meet the mandatory requirements of the role.
• An up-to-date CV in English.

Please do not send any additional information. Only short-listed candidates will be contacted. Applications will be reviewed and processed on a rolling basis.