Project Field Administrator

 

Job title: Project Administrator
Job type: Contract/Full-time employee
Position location: Manilla, Philippines
Reporting to: Project Manager
Remuneration: In line with market rates.
Citizenship: This position is open to experienced candidates who are currently based in Manila, or who are willing to relocate at their own expense.
Language requirements: English

 

Application deadline: December 19, 2025
Application instructions:

1. The application must be accompanied by a cover letter with your resume to be eligible. The cover letter must specify how you meet the required qualifications, your daily fees, and your availability. Applications will be automatically disqualified if they do not include these 3 key elements.
2. Click on the “Apply now” link to upload your cover letter and resume.
3. Shortlisted candidates will be contacted. No phone calls please.

Alinea is an international development consulting firm that provides technical and management expertise that helps people improve their lives. We work with governments, investors, businesses and communities to create lasting change. With nearly 40 years of experience, Alinea has carried out more than 1,000 projects worldwide.

Alinea International does not charge any fees at any stage of the recruitment or hiring process. All job offers or employment opportunities with Alinea International that include any form of request for payment of fees or collection of bank account information are fraudulent.

At Alinea International, equity, inclusion, diversity, accessibility and belonging are essential values. Alinea supports employment equity and opposes any strong discrimination. We are always looking for people from diverse backgrounds because we believe that an inclusive workplace enriches our organization and allows us to innovate and achieve better results.

Alinea is committed to protecting children and vulnerable adults. Due to the nature of our work, all applicants will be subject to due diligence checks and extensive background checks where applicable.

Context
We are building a pipeline of skilled professionals for upcoming programs and projects planned in the Philippines. By applying to this talent pool, you’ll be among the first to be considered when new roles become available. If you’re passionate, qualified, and eager to make an impact, we encourage you to submit your application today and stay connected for future opportunities.

The Role
The Project Administrator will be based in Manila and responsible for the following tasks:

• Provide, as required, administrative and technical support to the project team and other stakeholders, including secretarial services;
• Assist and contribute to the preparation of all project deliverables and key documents;
• Act as the first “telephone” point of contact, including accepting incoming calls, recording calls, attempting to resolve simple problems and following established procedures for more difficult issues;
• Follow up on requests from technical specialists;
• Assist in the coordination of logistics, such as vehicle rental, travel, missions and drafting of travel letters for subcontractors and third parties.

Required qualifications:    

• A degree in political science, law, international development, economics, finance, business administration, project management, social sciences, engineering or applied sciences.
• Minimum of 10 years experience as a Project Administrator on projects funded by donors.
• Experience as a Project Administrator on at least 2 projects, and experience with a budget of 5,000,000 CA or more.
• The Project Administrator must have experience in the Philippines.
• Provide administrative and technical support to the project team and other stakeholders, including secretarial services;
• Assist and contribute to the preparation of key project deliverables and documents;
• Assist in the coordination of logistics, such as mission planning, local transportation, travel arrangements and related services;
• Assist in the preparation of progress reports and other documents;
• Act as a first point of contact by responding to incoming calls, recording calls, attempting to resolve simple issues and following established procedures for more difficult issues;
• Provide advice or assistance with respect to local government documentation requirements, obtaining visas and work permits and related services.