Admin and Finance Support Officer

Yemen has been in conflict since 2015. Justice institutions remain state-centric, lacking service capacity. Community platforms provide a type of people-centered justice via customary and informal pathways, which requires inclusive representation and institutional linkages. Housing, Land, and Property (HLP) disputes are particularly challenging, occupying nearly 85 percent of court cases. Forced eviction disproportionately affects vulnerable groups, inflicting injustice especially on widows and orphans. The project works towards three outputs through a “people-centered approach to institution-building”:

• Output 1: Civil and property justice promoted.

• Output 2: Gender and inclusive justice enhanced.

• Output 3: Comprehensive detainee protection expanded.

Under the supervision of the Project Manager, the Admin and Finance Support Officer will:

• Provide administrative and financial compliance support to the project in line with our client’s rules and procedures.

• Note that the position does not include authorized access to our client’s ERP (Enterprise Resource Platforms), such as Quantum and UN All.

• Assist other project team members who have authorized access to the ERP in fulfilling their duties.

Support for Project Finance

• Maintain project-internal budget tracking sheets and monitor delivery rates.

• Flag budget variances and provide recommendations to the Project Manager.

• Liaise with Operations Units on procurement and payment procedures.

• Review supporting documents for payments before submission to the Country Office.

• Follow up on Responsible Party Agreements (RPAs) advances and liquidation.

• Support reconciliation of project expenditures against approved budgets.

 Support for Project Administration

•  Assist travel arrangements in collaboration with the Country Office units.

• Support event organization of meetings, workshops and field visits.

• Maintain project asset and inventory tracking lists.

• Draft meeting minutes and administrative reports.

 Support for Project Documentation

• Manage the archives of compliance documentation as per audit requirements.

• Review documentation in accordance with regular and special audit instructions. 

• Support the documentation review of HACT (Harmonized Approach to Cash Transfer).

• Track Responsible Party reporting deadlines and review report submissions.

This role reports to the Project Manager.

• Master’s degree in business administration (MBA) or a related field in management, finance, or administration.

• Advanced Certificate in Public Procurement (CIPS Level 3 and above) is an asset.

• Minimum of 7 years of progressive professional experience in our client’s operations, including finance, procurement, and general administration.

• Demonstrated ability to support our client’s operations, including finance, procurement, and general administration, such as travel, event organization, and documentation.

• Proven experience in the preparation of HACT audits for Responsible Parties and the implementation of audit recommendations.

• Capacity to work in crisis contexts, ensuring operational continuity under time-sensitive and high-pressure conditions.

• Strong analytical and problem-solving skills, with a track record of identifying operational bottlenecks and proposing corrective actions.

• Proficiency in both English and Arabic, oral and written.

This role does not have team management responsibility

• Interested candidates can apply through the CTG website and should submit their detailed CVs, including experience in similar assignments.

• Qualified female candidates are encouraged to apply for this role.