Event Management of the Global Green Growth Week 2025

Date documents can be requested until : 28 July 2025 16:00
Title : Event Management of the Global Green Growth Week 2025
Procurement No. : 100013286
Process : RFP
Description : GGGI HQ invites qualified Service Provider(s) either single or in collaboration with others to provide event and conference management services for Global Green Growth Week 2025.

Name: Global Green Growth Week 2025
Date: 27-31 October 2025
Location:
- Mon-Tue & Thu-Fri: GGGI Seoul HQ (3F, 21-15 Jeongdong-gil, Jung-gu)
- Wed: Josun Hotel Seoul
Expected Attendance: approximately 300 persons
Program: Hybrid format (Zoom and in-person) for all 5 days

SCOPE OF WORK:
The selected Service Provider shall cover the following:
• Overall planning and registration management
• Venue and meeting management
• Food and beverage management
• Cultural Program or Site Visit
• Personnel management
• PR
• Onsite services
• Reporting after the event

For further details on the Scope of Work, please refer to the Terms of Reference available under the published Document Set.

IMPORTANT TIMELINES:
The tender submission deadline is 28 July 2025, 16:00 pm KST (Korean Standard Time).
Note: If any bidder has any request for clarification on the TOR or any part of the tender documents, GGGI will be happy to clarify if the request is received on or before 7 days before the deadline (namely: if the tender submission deadline is 16:00 15 April KST, then the due date for submission of request for clarification is 16:00 8 April KST).

Interested parties will be required to register their details on the GGGI e-Green Procurement Portal (https://in-tendhost.co.uk/gggi).

HOW TO OBTAIN THE DOCUMENTS:
Documents can be accessed via the e-Green Procurement Portal by selecting ‘View Details’ on the relevant notice and then clicking the ‘Tender Application’ button. If you are a new supplier, you will be required to register your details. If you have an existing account, you will need to login to the portal. Please refer to the guidance documents under the `Supplier Guidance` area of the portal for further information.

ONLINE TENDER MANAGEMENT:
Once in the Tender Management Area for the tender, there are five possible tabs: ‘Tender’, `Tender Documents`, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (`Tender Documents`) where you will find useful information regarding the RFP. Scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents.

OPTING IN & OPTING OUT:
Please note that you may be required to ‘Opt In’ before you can start populating your response. The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.

SUBMITTING YOUR RESPONSE VIA THE PORTAL:
Please note that you may be required to ‘Opt In’ to be able to submit a response through the portal. Tenderers will be required to upload any mandatory Placeholders (i.e. specified documents) within the `Tender Documents` tab. The ability to attach additional documents may also be available. Your proposal will not be submitted until you click `Submit Return`, located towards the bottom of the screen. On clicking `Submit Return`, you will receive a receipt confirming that your proposal has been submitted to GGGI.
Please read Instructions on How to submit the Proposal.

NOTIFICATION EMAILS:
To ensure you receive email alerts and notifications from our system, please add the email domain `@in-tendorganiser.co.uk` to your Safe Senders list.