On 30 October, the deadline for this notice was extended to 8 November 2017

Borrower/Bid No: PSSEP/1.1.1.2

Invitation to Bid

Institution:                INTER-AMERICAN DEVELOPMENT BANK AND THE EUROPEAN UNION

Country:                   BARBADOS

Project:                     PUBLIC SECTOR SMART ENERGY PROGRAM

Sector:                      ENERGY

Abstract:                  To supply and deliver 24,250 Light Emitting Diodes (LED) Streetlight Fixtures and Photocells to the Barbados Light and Power Co. Ltd. on behalf of the Government of Barbados

Loan Contract No.   2748/OC-BA

Grant No.:                ATN/EX-13316-BA

Contract/Bid No. :   PSSEP/1.1.1.2

Deadline:                  NOVEMBER 01, 2017

1. The Government of Barbados has received funding from the Inter-American Development Bank (IDB) and the European Union (EU) towards the cost of the Public Sector Smart Energy Programme and intends to apply part of the proceeds of this financing to eligible payments under the Contract to supply and deliver 24,250 Light Emitting Diodes (LED) Streetlight Fixtures and Photocells to the Barbados Light and Power Co. Ltd. on behalf of the Government of Barbados.
2. The Barbados Light and Power Co. Ltd., now invites sealed Bids from eligible and qualified bidders for the supply and delivery of 24,250 Light Emitting Diodes (LED) Streetlight Fixtures and Photocells. The lights will be packaged in three (3) Lots and a firm will be allowed to bid on one Lot or a combination of Lots.  The delivery period is estimated to be staggered over nine (9) months.
3. Bidding will be conducted in accordance with the International Competitive Bidding (ICB) procedures specified in the Inter-American Development Bank’s Policies for the Procurement of Goods and Works financed by the Inter-American Development Bank GN-2349-9, and is open to all bidders from Eligible Countries under IDB and EU Policies.
4. The successful Suppliers will be required to enter into a contract drafted by or in a form approved by the Solicitor General or a legal officer of the Public Service approved by her. A surety for the due performance of the contract will be required by one of the methods listed below:

•  By way of a deposit with the Treasury of a sum of money or approved securities to the value of not less than ten percent of the contract price; or
•  By way of a Bank or accredited Insurance Company whose liability shall be not less than ten percent of the contract price.

6. Eligible bidders may obtain the Bidding Documents and any further information from the Barbados Light and Power Company Ltd. at the address below between the hours of 7:30 a.m. to 4:00 p.m. Monday to Friday (except on public holidays).
7. Bidders who are substantially responsive to the technical requirements and who have been determined to have the lowest evaluated cost will be post-qualified to confirm their suitability.  For Post-qualification purposes, interested Bidders must submit information which demonstrates their ability to supply the required goods as specified in the Bidding Documents.  This information should include experience in supply of goods of similar scope and specificity, the firm’s financial capability, litigation history and evidence of eligibility.

NB: All substantially responsive Bidders will be requested to submit a sample of their Streetlight Fixture and Photocell for verification purposes prior to post-qualification.

8. The goods have been separated into three (3) Lots, two of which are identical. No Bidder will be awarded a contract for both of the identical Lots.
9. All bids must be accompanied by a Bid Security of US$68,000 for Lots 1 OR 2 and US$ 30,000.00 for Lot 3, or an equivalent amount, in a freely convertible currency.
10. The original, one copy and an electronic copy [USB, Flash Drive], clearly marked: Invitation to Bid - Loan 2748/OC-BA - PSSEP/1.1.1.2 - Supply and Delivery of 24,500 LED Streetlight Fixtures and Photocells to the Barbados Light and Power Company Ltd. on behalf of the Government of Barbados must be prepared in English and delivered in sealed envelopes to the address below no later than 4:00 p.m. on Wednesday, November 01, 2017.
11. The address referred to at (6) and (10) above is:

        The Barbados Light and Power Co. Ltd.,                                           

Attn. Mr. Chano Belle                                     

P.O. Box 142, Garrison Hill                             

St. Michael, BB11000                                                                   

Barbados                                                                  

Tel: (246) 626-4430                                          

Fax: 246-436-9933                                                                

E-mail: [email protected]

12. The Government of Barbados is not responsible for any costs or expenses incurred by applicants in connection with the preparation or delivery of Bids.
13. All Corporate applicants should include with their application a copy of the company's Certificate of Incorporation as evidence that the company is an existing registered company as at the date of application.  The Certificate must be in the name of the applicant.
14. Where the Certificate of Incorporation has not been submitted at the date of the opening, the applicant will be given a maximum of two (2) weeks to meet this obligation.  Failure to submit the Certificate of Incorporation within the extended period would render the application void.
15. Local applicants are advised that the Certificate of Incorporation referred to at paragraph 13 above means a Certificate of Incorporation issued under the 1985 Companies Act of Barbados or where applicable a Certificate of Amendment. Certificates must be dated after December 31, 1984.
16. Any firm incorporated outside of Barbados, which is awarded a contract, will be required to be registered in Barbados as an External company under the ‘Companies Act of Barbados’.
17. Suppliers interested in any tenders by the Government of Barbados should be aware that the Labour Clause (Public Contracts) ACT CAP 349 shall in so far as is applicable to the tender, apply to any contract made in respect of the tender. Full details of the conditions of the ACT CAP 349 may be obtained from the Chief Labour Officer, Warrens Office Complex, Warrens, St. Michael.
18. Bidders will be advised of the results of their applications in due course.
19. No bid will be considered unless it complies with conditions set out in this notice.
20. Late submissions will not be accepted and will be returned unopened to the bidders.
21. The Government of Barbados reserves the right to accept or reject any bid received.