2018/AO/46 - Document Management System

Provision of A Document Management System (3 lots)
2018/AO/46

1. Subject

The Council of Europe is launching a call for tender for the implementation of a Document Management System (DMS). This will involve acquisition of licenses for both internal and external users, migration of current document repositories into the new DMS, support, training, maintenance and integration.

After carrying out its own research and development the Council of Europe has decided to only accept bids that are based on the two DMS below:

• IManage
• NetDocuments

2. Context

The future contract will take effect on February 2019. It will be concluded for a period of three years tacitly renewable by two times one year.

The projected timetable for the call for tenders is as follows:

Project activity / Projected dates:

• Call for bidders (deadline for reception of candidature): 17th August 2018
• Decision of firms admitted to tender: 22nd August 2018
• Communication of specifications to firms: 22nd August 2018
• Deadline for submission of tenders: 24th September 2018
• Prospective awarding of contract: February 2019

3. Criteria

The firms authorised to take part in this call for bidders must meet the following criteria:

Eligibility criteria:

• Official partner of one of the two selected solutions

Document to be provided:

• Document from the vendor proving the partnership

4. Process to apply

If your firm (or group of companies) meets the above criteria, you may express your interest in this call for bidders by sending an e-mail to cdm@coe.int, indicating the following reference in the “Subject” header of the e-mail:

CONSEIL DE L'EUROPE
2018AO46 – Implementation of the Document Management System (DMS)

The e-mail must include the following information:

• full details of the bidder or bidders in the case of a group of companies (e-mail address, postal address, telephone number and name of contact person);
• the lead partner in the case of a group of companies
• a brief description of your firm’s/group’s activity, structure, turnover, number of employees and location;
• documents required in article 3 of the present document (Criteria)

This e-mail must reach the Council of Europe by 17th August 2018.

If your candidature is accepted, you will receive the tendering documents (in english) according to the timetable detailed in Item 2.