Project Coordination Analyst (NPSA-8)

Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

In 2016 UNDP Georgia rolled out the multi-year project “Supporting Public Administration Reform (PAR) in Georgia” (PAR Project), funded by the UK Government. The project addressed a complementary but distinct set of specific, predetermined needs in three crucial areas of the ongoing Public Administration Reform (PAR) - Policy Development and Cooperation; Civil Service and Human Resource Management, and Service Delivery, as stipulated by the PAR Reform Roadmap 2020.

The PAR Project helped Georgia make significant transformations in how civil service is structured and opened the way for the meaningful transformation in how it works.

The comprehensive legislative and regulatory changes that the project has supported made important advances towards a unified, professional corps of civil servants, which mostly enjoy the same protections and live their professional lives under rather similar regulations – which was not the case before. Important steps were made in promoting the notion that a well-planned and executed policymaking process is the core function of the civil service. The newly adopted regulatory guidance by the Administration of the Government (AoG) makes significant headway in establishing the framework for uniform policy development processes across the government agencies and for embedding the public participation component into this process.

The PAR project contributed expertise to enhancing human resources management standards during civil service reform.

In the service provision area, the project supported an important headway in laying down the methodological guidelines for designing and delivering new or existing (including electronic) services.

The project approached Civil Society Organizations’ (CSOs) participation in PAR creatively – by mixing the application of research, monitoring and participatory roles. This helped amalgamate a critical mass of CSOs with expertise built around various aspects of the PAR, creating the springboard for further qualitative expansion.

UNDP PAR project completed its first phase in March 2021, and the new phase of the project was initiated in May 2021. The 'Supporting Public Administration Reform (PAR) in Georgia - Phase 2' (hereinafter referred to as PAR-2), funded by the UK Government, builds on successes and lessons learned during the previous iteration of the UNDP’s ‘Supporting Public Administration Reform (PAR) in Georgia’ project and transforms its focus to supporting already achieved institutional changes, prioritising the effective, transparent and participatory operation of the policy cycle through a set of targeted interventions and reinforcing Gender and Social Inclusion perspectives in the planned activities.

UNDP's PAR-2 project will continue addressing needs in three crucial areas – 1) Policy Planning and Coordination; 2) Civil Service and Human Resource Management and 3) Public Service Delivery, while the measures will be taken to synchronise the interventions with the new PAR strategy. Compared to its previous iteration, the project will be more focused on creating effective processes that give real-life, operational meaning to the new laws and rules.

A stronger emphasis will be made on equipping the target state agencies and implementing partners with the capabilities to apply gender lens and align their practices to GESI objectives across the PAR pillars identified above. The elements of Gender Equality and Social Inclusion will be streamlined under each of the project target areas.

Considering its complex nature, the project requires a dedicated staff member responsible for coordinating, planning and implementation of respective project interventions under component I (Policy Planning and Coordination) and component II (Civil Service and Human Resource Management).
Duties and Responsibilities

The Project Coordination Analyst performs the following tasks:

Contribute to planning, implementation and monitoring of the respective project activities under outcome I (Policy Planning and Coordination) and outcome II (Civil Service and Human Resource Management); ensure the quality and timeliness of the activities’ implementation;
Assist in facilitation of the development of individual and organizational learning opportunities for civil servants; Contribute to development and application of the unified e-Learning Platform for civil servants; Facilitate synergies between civil servant training systems established at central and local levels;
Support in strengthening human resources for evidence-based public policy planning, implementation and monitoring; Assist in coordinating the development and application of the Public Policy Planning and Monitoring e-system; ensure effective public participation throughout public policy cycle;
Support the establishment of a dispute resolution mechanism as a part of civil service reform;
Coordinate and support agencies to effectively implement a performance management cycle; Contribute to ensuring the alignment of long and medium-term planning strategies with the individual and departmental strategic goals of target ministries;
Provide technical and substantive support towards introduction of mechanisms for more representative public service, with particular focus on representation of women and people with disabilities; Assess challenges, identify needs and coordinate the implementation of interventions enforcing integrity/anticorruption assessment tools in target agencies;
Identify capacity needs and respective responses in consultation and cooperation with national counterparts for efficient and effective implementation of the civil service reform; Lead the process of identification of relevant expert/consultant/company to effectively undertake respective activities including developing Terms of References (ToRs) and other required documentations in accordance with UNDP rules and regulations;
Support experts/companies in carrying out their activities, including, but not limited to through supplying them with necessary documents/information to carry their job effectively and efficiently;
Establish and maintain effective cooperation with national counterparts and other stakeholders;
Collaborate closely with project components coordinators and other staff members;
Provide technical advice related to the design and organization of the respective project events;
Provide timely, high quality and evidence-based reporting in coordination with other staff members;
Support the Project Manager in ensuring effective information flow between the Project and the UNDP Office in Tbilisi;
Contribute to further resource mobilization activities;
Perform any other duties and responsibilities, as required.

Institutional Arrangement
The Project Coordination Analyst works under the direct supervision of the Project Manager.
Competencies
Core Competencies:

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional Competencies:

Business Development

Knowledge Generation

Ability to research and turn information into useful knowledge, relevant for content, or responsive to a stated need

Business Management

Communication

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience; Ability to manage communications internally and externally, through media, social media and other appropriate channels
Technical Competencies:

Digital & Innovation

E-governance

Knowledge of how it works, understanding of the opportunities and challenges for governments and society

Partnership management

Relationship management

Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding

Programme and Policy

Governance

Civil Service Reform

Programme and Policy

Governance

Inclusion and Participation

Programme and Policy

Governance

Public Administration and Local Governance
Required Skills and Experience
Education:

Master's degree or equivalent in Public Administration, Law or related field
Bachelor’s degree or equivalent in Public Administration, Law or related field with additonal 2 years of working experience will be given due consideration in lieu of Master’s Degree.

Experience:

Minimum 2 years (with bachelor’s degree) of progressively responsible experience in coordinating/implementing projects, or project components in the field of governance, public policy or public administration at national or international organizations;
Minimum 2 years (with bachelor’s degree) of experience in planning and coordinating capacity development interventions;

Required Languages:

Excellent English and Georgian language skills (both written and verbal)

Required skills:

Excellent communication, interpersonal and presentation skills;
Good working knowledge of information technology;
Proficiency in the usage of computers and office software packages (MS Word, Excel, Power Point, etc.);
Strong organizational and time management skills;

Desired additional skills and competencies:

Experience in working on institutionalization of dispute resolution and/or conflict prevention/management tools;
Experience in working with practical application of digital learning tools and e-platforms;
Experience in working on UN Sustainable Development Goals (SDGs), particularly SDG 16 and its interlinkages with other SDGs;
Experience in working with international donor organizations

Travel:

As requested during the project operation – to attend, facilitate and monitor out-of-Tbilisi trainings and workshops, and accompany representatives of beneficiary institutions during the study visits abroad.

The following documents shall be required from the applicants:

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.