Accounts Payable Supervisor

About the role

This role is responsible for performing Accounts Payable (AP) transaction processing responsibilities in a timely and accurate manner, in accordance with defined operating procedures, reporting to the AP and AR Controller. As a key member of the Finance team, you will join a dynamic and experienced group of professionals that provide support that is imperative to the day-to-day running of the organisation, ultimately influencing the overall success of Crown Agents

MAIN RESPONSIBILITIES OF JOB

People Management

Accountable for the day to day management of the team ensuring tasks are deployed in accordance with operational requirements to meet department and corporate goals
Responsible for monitoring performance, supporting and coaching the team to reach and exceed agreed objectives, taking corrective action to improve individual performance if necessary

Core AP Functionality

Responsible for receipting and processing invoices in a timely manner according to policy and agreed contractual payment terms
Responsible for maintaining accounts payable sub-ledger in accordance with defined operating procedures
Responsible for calculating and posting monthly overhead cost allocation journals to the appropriate project cost codes
Responsible for accurately posting GL entries for the AP process including account adjustments, accruals, reversals and pre-payments
Responsible for the full AP month end process including ledger closure, reconciliations and KPI reporting
Responsible for producing various AP status reports to provide visibility on completion and instigate direction where necessary
Responsible for reviewing weekly/monthly payment proposal lists and for ensuring payment deadlines are met
Responsible for ensuring any manual or urgent payments are posted promptly to the supplier accounts to prevent duplication
Responsible for ensuring remittance advice documents are sent to suppliers in a timely manner
Responsible for providing necessary documentation for sanction queries on supplier payments

AP Account Maintenance

Responsible for responding promptly to queries from management team or directly from staff and suppliers, ensuring queries are logged and escalated as appropriate
Responsible for ensuring vendor master files are accurate and up to date to prevent erroneous payments
Responsible for ensuring supplier due diligence has been performed in line with the company policy and procedures prior to opening new accounts
Responsible for obtaining, verifying and maintaining bank details from suppliers
Responsible for ensuring all documentation e.g. invoices & credit notes, are scanned into the system for electronic record keeping

Expenses

Responsible for reviewing and approving employee expense claims and enforcing expense reimbursement policies and approval limits
Responsible for the cash advance process including reviewing cash advance requests, reconciliations, monthly postings and accounting for returned excess cash
Responsible for corporate credit card postings and monthly reconciliations to statements

Safeguarding

Be aware of and compliant with all the standards following Safeguarding procedures and policies. Promote Crown Agents’ speak up culture in order to protect the welfare of children, young people and vulnerable adults

About you

Requirements

GCSE level including Maths, or equivalent working experience
Experience in a financial accounts environment.