Manager, Transition, Resilience, and Rapid Response (T3R)

About Palladium:

Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 4,000 talented, motivated, and diverse staff of all religions, races, languages, and gender identities. 

This Opportunity:

Palladium’s Transition, Resilience, and Rapid Response (T3R) team seeks a Manager to support the growth of this new technical team. This is an exciting opportunity to drive the development and delivery of flagship development and humanitarian programming around the world. Established during the COVID-19 pandemic, Palladium’s T3R team centralizes Palladium’s expertise in economic growth, emergency health management, supply chain, and peace and stabilization in fragile settings. The Manager has the unique opportunity to apply their skills to supporting business development and implementing new programs.

The Manager, T3R will focus on the provision of a full range of support to T3R’s business development efforts, working closely with the portfolio Senior Manager and any assigned Agile Team members. That support could include but may not be limited to pursuit, capture, or proposal planning, pre-proposal research and writing, proposal writing, managing the internal team and partner inputs for bid efforts, overseeing broader bid preparation and production aspects, or other duties as assigned.

The management and implementation of Palladium T3R programs calls for the embrace of effective and efficient program delivery and the delivery of projects in accordance with contractual obligations, company policies, and client rules and regulations. The Manager T3R plays a key role in leading day-to-day management activities of the project team, harmonizing technical goals and compliance with our client agreements, regulations, and internal policies.

Location:

This position is based in Palladium’s Washington, DC office

You and Your Career:

If you are a problem-solver, collaborator, and doer, and you have expertise in program implementation, business development, we are interested in hearing from you. 

We are a learning organization and provide growth opportunities from the start. We pride ourselves on giving you the freedom, resources, and guidance to chart a fulfilling career!

Reporting and Supervision:

This position reports to the Senior Manager, T3R or their designee
This position will eventually supervise one or more team members, ensuring their training in project management duties and best practices—and business development tools and techniques

Primary Duties and Responsibilities:

Business Development Management & Coordination

Contribute to proactive and responsive T3R business development support
Undertake research and generate inputs for T3R opportunity pipeline
Work closely with Agile Team to successfully manage proposal efforts and resources
Support and contribute to business intelligence research to help position company/guide strategic planning; research and analysis of funding trends among key donors/clients
Develop and maintain comprehensive understanding of T3R program goals and objectives; and awareness of the work of technical portfolios across the company
Support the crafting and execution of opportunity pursuit strategy and proposal approach
Support cost proposal development
Represent the company at external events and relevant industry gatherings

Business Development Writing / Editing

Draft expressions of interest, corporate capability statements, personnel and management sections, past performance references, biographical sketches, and other proposal components
Ensure coherence between resume content and format and personnel requirements
Take responsibility for drafting of assigned proposal sections
Coordinate and manage information gathering, section drafting, and related tasks when undertaken by additional staff or third parties
Review and edit submissions from third parties to meet content and quality standards

Project Management

Plan and manage project start-up and closeout, supporting in-country corporate registration and financial and HR systems establishment as assigned
Serve as the project’s primary liaison with corporate services, Senior Managers, Project Delivery, and Compliance and Process Excellence Hub
Prepare and maintain project specific components of the project management manual
In collaboration with the Compliance and Process Excellence Hub and corporate services, provide training and guidance to project staff on, and ensure compliance with, company policies and client rules and regulations
Support program operations, personal, and information security-related tasks as assigned
Participate in the development, implementation, and monitoring of project work plans, tracking project deliverables and monitoring project delivery against spending forecasts
Support development and presentation of internal and external programmatic and financial reporting
Support development of project subcontractor, grant management, and procurement procedures compliant with internal and client’s rules and regulations
Manage planning and coordination of inputs from the company’s security team as needed

Financial Management

Ensure timely, effective, and compliant project financial management
Collaborate with Financial Management to establish project charge codes, ensuring they meet client and project requirements for cost allocation, monitoring and evaluation, and reporting
Ensure that project financial and administration reporting meets Company and contractual deadlines
Monitor budget progress against internal financial forecast and review monthly Funds Transfer Requests (FTRs) for accuracy and coherence with project budget and availability of funds
Review cashbooks / field vouchers and ensure complete and compliant documentation
Serve as a coordinator for service providers and approve (or obtain approval for) work orders and invoices; verify the accuracy of client invoices
Monitor, reconcile and report expense advances monthly
Support the external audit process as needed and ensure compliant retention of project records

Human Resource Management and Recruitment

Oversee project human resource planning, recruitment, contracting, with field teams and coordinate inputs from Compliance, HR, and Talent Acquisition teams
Work with associate to maintain project data on relevant HR systems for short-term and long-term staff and consultants; and follow up to verify recording accuracy
Lead the mobilization and demobilization of all international staff
Supervise junior staff as assigned
Support new employee onboarding and training as assigned
Grant regular feedback on supervisee’s work products, providing and/or recommending additional training and support where necessary

Key Competencies Required:

Comfortable working on teams and thrives in a cooperative working environment
Experience with on the ground program support—short or long term
Excellent written and verbal communication skills
Financial acumen and the ability to interpret and analyze financial reports
Sound problem solving and decision-making skills
Career reflects increasing management responsibilities and increasing Emotional Intelligence (EQ)
Comfortable working as a self-starter with minimal supervision
Ability to multi-task and to do so under sometimes unreasonable time constraints
Ability to travel and work in developing countries for extended periods of time

Professional Expertise/Competencies Preferred:

Field project management experience
Completion of relevant project management trainings or certifications
Prior experience supporting USAID and DOS programs execution, particularly those implemented on behalf of USAID's
Conflict Prevention and Stabilization (CPS) bureau and/or the Bureau for Human Assistance (BHA) or related US government entities such as or DOS' Conflict and Stabilization Operations (CSO)
Direct involvement in international development program start-up, close-out, and full implementation
Prior experience supporting USAID contracts and cooperative agreements