Grant Officer

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Last update: Mar 29, 2023 Last update: Mar 29, 2023


Deadline: Apr 16, 2023 Deadline for applications has passed
Location: Saint Martin Saint Martin
Job type: Contract, 12 months +
English English
Work experience: Min 5 years
Date posted: Mar 29, 2023


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Mission description

The Grants Officer provides support to the RESEMBID grant and contract management and compliance. S/he coordinates the administrative and financial aspects of grants and service contracts from application phase to the contract closure. The Grants Officer collaborates with the rest of the Grants, Finance and Management team as well as with Programme Management, MEAL and Communication and Visibility teams to ensure effective and efficient contract management across all priority areas of the Programme. S/he serves as task manager for the grant management database and filing system.

Key accountabilities:

1) Contract and finance management

Supports the Manager, Grants, Finance and Administration (MGFA) in ensuring policy-compliant implementation of grant management activities from programming to contract closure;
Monitors and documents grant contract and procurement processes to assure full compliance with the applicable policies, procedures, and regulations; Reviews and contribute to the improvement of grants management and procurement systems and tools;
Review annual and interim financial reports against the respective forecast of expenditures and assess whether on time and on budget;
Collects and analyses information emanating from projects, including but not limited to, financial reports and performance; provides periodic feedback to team, including troubleshooting, on a structured and ongoing basis;
Maintains and update the grant management filing and information system, ensuring that information is easily accessible to the team as well as to all relevant partners and stakeholders;
Support the team in conducting meetings with the implementing partners to ensure that all terms/conditions of the contract are understood;
Maintains and updates the information on grant management on the RESEMBID website;
Ensures the proper presentation and recordkeeping of accurate and complete supporting information for the Programme’s audit purposes;
Understand the terms and conditions of the grant and service contracts funded under RESEMBID and ensure compliance with the Expertise France and European Union requirements

2) Support to Programme Management including Performance Management

Supports Programme Management team in ensuring the effective and efficient implementation by implementing partners on the ground of the national and regional projects
In close collaboration with the Senior MEAL and Reporting Specialist, supports the various performance management efforts and tools. Maintains and updates a detailed grants reporting and evaluation calendar, reporting any issue to the task manager for the respective project;
Reviews data across the portfolio of projects and assist in updating MEAL system on contractual and financial performance of the projects;
Contributes to the sharing and learning activities and events across the Programme.

3) Programmatic and team-based outlook

Maintains a cross-cutting, team-based approach, avoiding a siloed outlook
Brings an open, congenial, collegial approach to relations with a closely knit, human-centred team
Prepares and/or contributes to briefs, reports, presentations or speeches as required
Any other duties or tasks related to the implementation of the Programme, as required

4) Administration and finance support

At exceptional time of the Programme and if required, the Grant Officer may support the Programme with the tasks described below. These tasks are to be first implemented by the Finance and Administrative Officer of the Programme:

On demand support for logistics execution of RESEMBID coordination, oversight and governance activities
On demand support for finance management
On demand support for local office maintenance
Organisational Setting and Reporting

The position is based full time on Sint Maarten and reports to the Manager, Grants, Finance and Administration. The incumbent works very closely with the entire team, within a horizontal, collaborative, non-hierarchical environment focussed on locally owned and driven human development, the OCTs and development impact.

Project or context description

The Caribbean OCTs Resilience, Sustainable Energy and Marine Biodiversity Programme (RESEMBID) is a €42M programme financed under the 11th European Development Fund (EDF) Caribbean OCT Regional Programme and serves the 12 Caribbean OCTs:

Anguilla, British Virgin Islands, Cayman Islands, Montserrat, Turks and Caicos Islands
Aruba, Bonaire, Curaçao, Saba, Sint Eustatius, Sint Maarten
The Prime Minister of Sint Maarten serves as the Regional Authorising Officer (RAO) for the 11th EDF Caribbean Regional Programme, and in this capacity represents the 12 Caribbean OCTs vis-à-vis the EU. The RAO plays a key role in information sharing, knowledge management, and in liaising with national authorities and other stakeholders of the Caribbean OCTs.

The Programme team is based on Sint Maarten and is supported by Expertise France Headquarters at Paris.        The overall objective of the Programme is to advance sustainable human development in the Caribbean OCTs by working in three areas of key strategic importance for the OCTs: deepening resilience to extreme weather events, moving towards a low-carbon economy, and protecting and/or restoring marine biodiversity in the Region. Participatory, OCT-driven formulation is at the heart of the approach of the Programme, with environmental sustainability and gender incorporated as important cross-cutting considerations.

Accordingly, the three priority focus area of the Programme are:

Increase energy efficiency of infrastructures with high impact on energy consumption (Sustainable Energy)
Improve protection and sustainable management of the marine biodiversity of OCTs (Marine biodiversity)
Strengthen the resilience of Caribbean OCTs to adapt to extreme and recurrent natural events (Resilience)
Thanks to an intensive and rigorous consultation, formulation and design effort carried out in close collaboration with the OCTs, the Programme today boasts a portfolio of 47 quality, high-impact projects, with a mix of national and regional, for an overall budget of some €23M, fairly evenly distributed across the above areas. About half of these are currently under implementation, with the other half in the very latest stages of finalisation and expected to come on stream by year’s end.

Required profile

Professional experience

Minimum five years’ practical experience in supporting contract and finance management and implementation is essential.
Practical experience or knowledge of project cycle management, monitoring, evaluation and learning is desirable.
Knowledge of European Union and Expertise France procedures an asset
Experience interfacing with public sector institutions and non-governmental organisations on the ground an asset


A well-organised professional who values attention to detail, and delivers effectively and on time in a demanding, multi-partner, multi-location environment
Able to build and nurture relationships based on trust and credibility, both with external partners and team colleagues
A professional with an affinity and empathy for the moral imperatives of sustainable human development
Intuitive, emotionally intelligent, good sense of humour

Qualifications and skills

Bachelor´s degree in finance, international relations or other social science, or management.
Strong background in Microsoft Office, notably Excel, Teams, Outlook, SharePoint, Word and PowerPoint. The ability to manage databases an asset.
Ability to analyse, synthesise and communicate relevant information to the team and the external partners
Ability to meet deadlines, work on own initiative and consult where appropriate.
Excellent understanding of the Caribbean region
Articulate, with excellent ability to speak and write English fluently and compellingly; French desirable
Additional information

Other information

Duty station: Sint Maarten, with duty travel in the region
Duration: one-year fixed-term contract, renewable
Remuneration: competitive
Assessment method

Candidates undergo an interviewing process.

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