Program Administration Manager

Malteser International (MI) is the international humanitarian relief agency of the Sovereign Order of Malta.Malteser International Americas (MIA) has been operational in the USA, Latin America & the Caribbean since 2014 and is currently implementing projects in the fields of Health, Relief, Reconstruction & Rehabilitation; Water, Sanitation & Hygiene (WASH), Sustainable Livelihoods, Disaster Risk Reduction, and Climate Change Adaption in
Colombia, Haiti, Peru, Mexico, and the USA. 

To manage and ensure audit-proof and efficient financial administrative processes in one or more country programs and to provide advice and comprehensive support to project sites and/or partners on administrative and compliance issues, Malteser International Americas is looking for a motivated Program Administration Manager based in one of its Headquarters (New York City, USA or Cologne, Germany). This position focuses on administrative management
of US government awards.

Your responsibilities:
• Full responsibility for compliance, ensuring audit-proof and efficient financial administrative processes in one or more country programs with a focus on grants by the US and German governments. Provide advice and comprehensive support to project sites and/or partners on administrative and compliance issues.
• Support in the processing of procurements in the project locations as well as control of procurement processes.
• Responsibility for the financial administrative components of the project application (project budget preparation), comprehensive responsibility for proper and timely management of project funds (budget controls), as well as external financial reporting and preparation and management of donor audits.
• Annual budget preparation, quarterly updates, and Year-end closing activities. Partner audits and administrative and compliance partner support.
• Develop and update tools and templates for program administration in line with organizational guidelines and donor rules and regulations.
• Ensure that internal control mechanisms are in place in the programs you manage, including fraud
prevention, functional feedback and response mechanisms, and PSEAH.

Your profile:
• Minimum 2 years experience in finance, administration, and logistics management in humanitarian assistance and/or development programs and professional experience overseas, ideally in Latin America; both, junior and senior candidates are encouraged to apply
• Academic degree in a related field (minimum: bachelor’s)
• Experience in administrative management of international US government-funded awards is required, preferably including State Department/PRM and USAID/ BHA funding
• Experience with USAID rules and regulations is required
• Preferably partner capacity-building experience
• Experience with or training in PSEAH and fraud prevention is an asset
• Excellent and proven interpersonal and teamwork skills
• High degree of personal commitment and integrity
• Fluency in English is required, solid Spanish communication skills preferred

What we offer:
• A one-year fixed-term employment contract with possible extension
• Option to work full-time or part-time (80%)
• Health Insurance
• 20 Paid Time Off days per year, 11 Paid Holidays per year (for US employees)
• 401k with the first 5% matched by employer (for US employees)
• Starting date as soon as possible, preferably July 1, 2023
• Salary range of $50-70,000

How to apply:
If you are interested in this position, kindly submit your extensive application (CV, letter of motivation, copies of diplomas, and three professional references) via email to careers@malteser-international.org until July 15, 2023.