Monitoring & Evaluation Officer

Job Title: Monitoring & Evaluation Officer (Philippine Nationals Only)

Field/Region: Tacloban

Location: Tacloban

Reports To: Area Program Manager; Functional Reporting Line to M&E Coordinator

Job Summary

The Monitoring & Evaluation Officer (MEO) provides overall support to program monitoring, including, tracking the progress of activities, ensuring data quality, and contributing to staff capacity building initiatives. S/he is primarily responsible for implementing the M&E Plans and initiatives of the projects within the Area Program. This position contributes to monitoring and measuring impact over time, and helps identify causes of potential bottlenecks in implementation and reasons for not meeting indicator targets.

Principal Responsibilities

Key Result #1: Monitor Program Implementation and Indicator Performance (50%)

1. Keep track of project/ program activities as presented in the Detailed Implementation Plan (DIP) to see if activities are implemented on time, on budget, and following quality standards;

2. Work with M&E Coordinator in identifying and defining the key project performance

indicators (KPI) as well as monitoring them throughout the duration of the projects;

3. Conduct regular project/ field monitoring visits to discuss the status and /or progress made with relevant stakeholders; using M&E reporting tools such as KII, FGDs, etc.;

4. Support staff in the use of monitoring instruments/tools, and on a collection of quality data, ways to properly document and organize and capture program progress;

5. Analyze the factors, using field reports and observations, that leads to non-completion or delay in the implementation, and report to the Area Program Manager and M&E Coordinator;

6. Work with the Implementation Team to identify implementation bottlenecks and recommend solutions, particularly those affecting the indicator targets;

7. Promote /reinforce the participatory approach in M&E within FHP and its partner and guide the project team to better understand and practice results-based M&E.

Key Result #2: Data Quality, Baseline, and Evaluation (40%)

1. Work with Field Officers to ensure reports are encoded on WorldLink 3 and Smartsheet in a timely manner; conforming to the M&E requirement to capture sector initiatives;

2. Validate, clean, and analyze data to provide information for implementation review and reporting;

3. Document and disseminate learnings and observed results; and ensure these are captured in the reporting documents;

4. Identify strengths and weaknesses in existing data collection and management systems and propose solutions to the M&E Coordinator;

5. Carry out data quality assessment, conduct periodical critical reflection time with staff in order to incorporate lessons learned in the Annual Workplan and Budget Plan;

6. Support the facilitation of M&E activities, including but not limited to baseline and evaluation activities;

7. Submit reports as required by the supervisor;

8. Support on periodic data collection, supervision of enumerators, and or volunteers;

Key Result #3 Human Resource, Administrative, and Finance Requirement (5%)

1. Prepare timely request and liquidation of cash advances in accordance with FH Policy;

2. Ensure proper storage and careful use of all project supplies and equipment;

3. Immediately report to the Area Program Manager any untoward incident and overall well-being in times of emergencies/crisis Situations.

4. Comply with all FHP policies and procedures, including but not limited to the Code of Conduct, FH Safeguarding, FH Heartbeat, and other related policies.

Key Result #4 Personal Development and Learning (5%)

1. Pursue ongoing training, professional and personal development in the form of seminars, conferences, and online learning opportunities.

Job Level Specifications

● A commitment to serving the poor and in full agreement with FH’s foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose;

● Excellent people skills including warmth and sensitivity, conversational, able to relate to and effectively communicate with people from different cultures (at various levels within the organization);

● High integrity and a strong sense of professional ethics;

● Able to self-manage a diverse and dynamic set of responsibilities, proactively solve problems, and/or suggest viable solutions while advancing goals and objectives. Tolerates condition of stress, uncertainty or ambiguity and continues to maintain a positive outlook and work productively

● Demonstrated computer operating skills, including proficiency in Microsoft Office products, Google platform, and virtual technologies such as Skype and/or GoToMeeting;

● Excellent organizational skills; ability to plan and coordinate work, ensure the efficient flow of projects and processes;

● Strong verbal and written communication skills;

● Comfortable and persuasive when speaking before both large and small groups;

● Ability to interact positively with all levels of the organization and across organizational and cultural boundaries.

● Ability to travel up to 30 % of the time per year in the Area Program and other locations as instructed by the line manager.

Experience

• At least 3-5 years of relevant experience in development work, preferably 2 years in a similar role;
• Experience in project management cycle, particularly monitoring and evaluation;
• Experience with frequent travels and monitoring in the field and facilitation of baseline, midterm, and final evaluations.
• Direct experience with INGO, preferably child-focused agencies

Education/Certifications

• Bachelor’s Degree in development studies, education, economics, statistics, or similar field from a four-year college or university; or equivalent combination of education and experience.
• A Master’s degree is an advantage.

Language

Proficiency in spoken and written English, Tagalog, and local language (a plus). Ability to write reports, business correspondence, and training guides. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Supervisor Responsibilities

This position does not have direct supervisory responsibilities.

Safeguarding Policy

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the Heartbeat values, safeguarding, and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.