Associate, Grants & Contracts

Overview

Global Communities works at the intersection of humanitarian assistance, sustainable development and financial inclusion to save lives, advance equity and secure strong futures. We support communities at the forefront of their own development in more than 35 countries, partnering with local leaders, governments, civil society and the private sector to achieve a shared vision of a more just, prosperous and equitable global community.

Global Communities is seeking a Grants & Contracts Associate to join the Grants & Contracts team in downtown Silver Spring, MD. This is a short-term role lasting approximately eleven months, and will report to the Acting Director of Grants & Contracts.

Responsibilities

Responsibility Area: Procurement

• Assists with processing G&A and donor-funded procurement actions managed out of Headquarters:
  • Prepares procurement documentation, including completing Procurement Summary Memoranda.
  • obtains quotes from vendors when competition is required.
  • Responds to informal competition questions and inquiries from vendors.
  • Analyzes and compares quotation costs and pricing.
  • Drafts agreements for review and signature using approved templates.
• Assists with personal effect shipments of expatriates traveling to or from post within organizational guidelines using pre-approved shippers.
• Assists with procurement training for headquarters and field staff based on organizational policies, procedures, and norms.

Responsibility Area: Consultant Engagement

• Assists with Consultant Agreements and Amendments
  • Reviews backup information and maintains records
  • Ensures agreements and amendments are compliant according to policies and procedures
  • Drafts and issues amendments to Consultant Agreements
  • Liaises with consultants and Global Communities staff to execute amendments and responds to related inquiries

Responsibility Area: SharePoint Management

• Helps to maintain OGC’s SharePoint interface, including revising templates and adding resource materials.

Responsibility Area: Support for Digital Initiatives

• Assists with the design and configuration of Enterprise Resource Planning (ERP) Grants and Contracts interface, including establishing lists of qualified organizations capable providing goods and services.
• Supports other digital initiatives underway at Global Communities in FY23/FY24.

Other:

• Undertakes all other duties and projects as may be assigned from time to time.

POSITION SPECIAL RESPONSIBILITIES:

• Prioritizes understanding the drivers of and contributing to OGC performance and success as a compliance-minded business unit.
• Promotes a culture of excellence, inclusion, learning, support, diversity and innovation

Knowledge, Skills and Abilities

• Strong attention to detail and accuracy.
• Demonstrated research and analytical skills.
• Fluency in English, both oral and written.
• Strong proficiency in MS Office applications.
• Organized and ability to prioritize projects and manage time.
• Ability to read and interpret documents and ability to sit at a computer and operate a keyboard

Qualifications

• Undergraduate degree in a related field or four years of related work experience.
• Relevant professional experience highly preferred.
• Equivalent combination of education and experience considered.
• A passion for the mission and values of Global Communities.
• Must have U.S. work authorization.

To be considered for this position, please submit an application (including your resume and cover letter) by Sept 14, 2023. Applications received after this date may be reviewed on a rolling basis until the job has been filled.

This role is based in Silver Spring, Maryland and will work a hybrid schedule. Hybrid employees will work at least twice a week in office (Tuesday, Wednesday or Thursday) and will work the remainder of the week remotely unless otherwise specified.

The salary for this position is 52,222-78,333. Salary is based on several factors including qualifications, experience, and internal equity. Final salary will be based on several factors including qualifications, geographic location, experience, and internal equity. Global Communities provides a comprehensive benefits package; please note that this position is not eligible for allowances.

As an organization working to advance public health, Global Communities has an obligation to model best practices and to do all we can to protect each other, our partners and the communities where we work. To ensure the continuity and effectiveness of our business operations, Global Communities is adopting a policy to safeguard the health of our visitors, employees, families, and the larger global community from COVID-19. Effective January 3, 2022, all U.S.-based Global Communities employees are required to provide proof of having received full dosage of COVID-19 vaccine that is FDA approved, approved for emergency use authorization, or have an approved medical or religious exemption on file with Global Communities, as a condition of employment.

Global Communities holds strict safeguarding principles and has a zero-tolerance policy for conduct of sexual exploitation, abuse, and harassment. In the process of recruitment, selection, and appointment, Global Communities will conduct robust reference and background screening checks, including international vetting as a signature of the Global Misconduct Disclosure Scheme to ensure children and vulnerable adults are safeguarded, and abuse is prevented. The incumbent is required to carry out their duties in accordance with Global Communities Safeguarding policy and the Standards of Conduct.

Global Communities is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

How to apply

Associate, Grants & Contracts (Temporary) in Silver Spring, Maryland | Careers at US, Headquarters (icims.com)