Project Management and Coordination Analyst

Strengthening accountability and tackling corruption are essential pre-requisites for Iraq's long-term stability, economic recovery, and development. Both Iraqi and regional Kurdishgovernments have recentlyinitiated steps to drive an ambitious anticorruption agenda. However, significant gaps remain in legislative and strategic framework, investigation and adjudication, enforcement and recovery of stolen assets. Funded by the EU, UNDP Iraq launched the “Support to Justice Initiatives Curbing Corruption and Promoting Commercial Dispute Resolution” Project (hereinafter, Anti-Corruption & Arbitration Initiatives (ACAI) in May 2021 to support public partners at federal and the Kurdistan Regional Government to improve their capacity and legal framework to combat corruption and conduct commercial litigation. The project works closely with the Prime Minister Office and supports directly the Commission of Integrity, the Higher Judicial Council and the Legal and Integrity Committees of the Council of Representatives, in addition to key civil society and investigative media organizations.

The project has the following specific outcomes: (1) Improved Legislative and Strategic Framework for Anti- Corruption Reforms; (2) The justice sector, lawyers and Commission of Integrity are better equipped to process corruption offences due to (2.1) improved technical skills relevant for corruption investigation, prosecution, adjudication and (2.2) improved integrity rulesof the justice sector; (3) Improved capacityand legal framework to conduct commercial litigation through (3.1) better legal framework and capacity building for arbitration and (3.2) further development of the commercial court;(4) Create a climate of support in Parliament for anti-corruption reforms; (5) Increased transparency and public accountability.

Ensure Effective Stakeholder Engagement and Partnerships Building 

• Liaise with and maintain strong relationships with state institutions that are the key partners of the project to ensure their cooperation, buy-in, access, support for the implementation of the activities and general support for the project such as providing information, taking part in monitoring and evaluation missions, signing MoUs, participating in events etc.
• Liaise and coordinate with state institutions that occasionally take part in project activities or are affected by them.
• Build trust, communicate and work closely with civil society and media organizations that are active in the anticorruption sector notably on the investigation and adjudication.
• Enlist the cooperation of non-governmental entities such as academic institutions, the bar associations, the independent attorneys and arbitrators, the trade unions and the private sector actors, and ensure they contribution to anticorruption and alternative dispute resolution initiatives supported throughout the project.
• Encourage and support the presence, voice and contribution of all stakeholders in a policy dialogue with development partners notably by enabling the presentation of their studies, advocacy campaigns and other anticorruption initiatives.
• Identify the appropriate levels of interaction with stakeholders and advise the project management on sustaining dialogue and cooperation with them.

Facilitation of workshops and conferences

• Facilitate the organization of workshops, conferences and events including logistics, procurement, admin, clerical support and event management.
• Contribute to identify and ensure the travel arrangement of the participants, speakers, presenters and moderators.
• Support the Technical Assistance in documenting events for communication, M&E and reporting purposes
• Identify challenges and risks for holding of events at design, implementation and reporting phases

Coordinate effective project planning and implementation.

• Contributes to the development of project work plans and budgets.
• Ensures timely implementation of the project work plan.
• Ensures timely and adequate reporting against plans, including timely and articulate progress reports
• Support the Project Management Specialist to ensure the integrity of financial and administrative operations in the project in line with UNDP corporate policies.
• Ensure strict and consistent application of UNDP rules and regulations and ensuring the implementation of clear accountability mechanisms.
• Participates in internal control mechanisms for adherence to UNDP rules and regulations in contracts, assets, procurement, recruitment as required.
• Manages day to day administrative matters for the project with support from administrative staff and supports the performance of consultants and experts. 

Facilitate knowledge and capacity building, knowledge sharing and advocacy relevant to the assigned thematic area(s).

• Identify, synthesize and document best practices and lessons learned that are generated from the project and implementing partners.
• Participate in and ensure sound contributions to knowledge networks and communities of practice on project related issues. Support establishment of knowledge platforms for the project, facilitate innovative mechanisms for dissemination of knowledge from the project, and develop knowledge resources and products to share with project partners and to support UNDP’s engagement in this area.
• Promote advocacy on development trends and opportunities to collaborate in coordination with the project partners, stakeholders, and UNDP communications staff.
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

The Project Management and Coordination Analyst shall report directly to the Project Manager and closely work with the Project Management Team.

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Technical and Cross-Functional Competencies:

• Business Direction & Strategy
  • System Thinking: Ability to use objective problem analysis and judgment to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
• Administration & Operations :
  • Events management (including retreats, trainings and meetings): Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
• Procurement: 
  • Stakeholder management : Ability to work with incomplete information and balance competing interests to create value for all stakeholders 
• Business Management:
  • Results-based Management: Ability to manage programmes and projects with a focus at improved performance and demonstrable results
  • Communication: 
    • Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
    • Ability to manage communications internally and externally, through media, social media and other appropriate channels
• 2030 Agenda: Peace
  • Governance: 
    • SDG 16
    • Transparency and Anti-Corruption