Diversity Equality and Inclusion Intern

Dutystation: Bangkok, Thailand

Functional responsibilities

At UNOPS, interns join our teams as equal members and are offered a good mix of support work and independent assignments with substantial responsibility.
Under the direct supervision of the EAPMCO Partnerships Specialist/GESI Focal Point Coordinator, and a secondary reporting line to the EAPMCO HR Senior Officer, the intern’s role is to support the mainstreaming of GESI, GDI, PSEAH and HSSE at UNOPS. Among the tasks assigned to the intern:

Support the implementation of the GESI Strategy and EAPMCO GESI Work Plans

• Organize meetings of UNOPS GESI Focal Points network, and provide administrative support to maintain its functioning, including sending invitations, drafting minutes and following up on the completion of all agreed actions

• Support the functioning, coordination and active participation of the network, including supporting the daily communication and follow-up required

• Review and track all EAPMCO GESI Action Plans before each monthly call and monitor progress against targets through additional spot checks, including checking whether activities listed in the plans are supported by budgets

• In collaboration with GESI Focal Points, support further indicators and propose improvements to help the unit reach the goals in their GESI Action Plans

• Collect and report on GESI achievements, including collecting regular stories on GESI mainstreaming and measurements of progress against KPIs

• Draft reporting and visibility communications on GESI successes and achievements, for sharing with the Senior Management Team of EAPMCO and the Asia Region

• Support in the preparation of briefing materials ahead of GESI/GDI meetings

• Support Business Developers. Project Managers, Support Services with GESI/GDI inputs and reviews as is required

• Perform other GESI/GDI related duties as is required.

Support the implementation of the PSEAH Strategy and EAPMCO PSEAH Work Plans

• Provide administrative support to maintain the PSEAH network’s functioning

• Review and track all EAPMCO PSEAH Action Plans and monitor progress against targets

• Backstop the work of PSEAH Focal Points across each BU

• Support, prepare and facilitate training activities for UNOPS teams, contractors and partners, on PSEAH

• Support and inform non-experts on PSEA concepts, and UNOPS policies, UNOPS reporting mechanisms, UN principles and code of conduct

• Provide advice to project/programme managers on work site aspects to be included to reduce the possibility of of SEA to happen

• Coordinate key information days such as 16 days of activism.

• Collect and report on PSEAH achievements, including collecting regular stories and measurements of progress against KPIs for reporting to the Senior Management Team of EAPMCO and the Asia Region, and broader UN system

• Support Business Developers, Project Managers, Support Services with PSEAH inputs and reviews as is required

• Perform other GESI/GDI related duties as is required.

Support Health, Safety, Security and Environment Monitoring and Quality Assurance

• Monitoring of HSSE requirements and compliance checking across BUs

• Backstop the work of HSSE Focal Points across each BU

• Provide advice to project/programme managers on work site aspects to be included to reduce the possibility of of HSSE to happen

• Collect and report on HSSE achievements, including measurements of progress against KPIs for reporting to the Senior Management Team of EAPMCO and the Asia Region, and broader UN system

• Support Project Managers, Support Services and Business Developers with HSSE inputs and reviews as is required.

Knowledge building and knowledge sharing

• Identify training needs and liaise with external and internal experts to enrich the knowledge and understanding of colleagues across UNOPS

• Facilitate and encourage knowledge sharing within the EAPMCO GESI and PSEAH networks

• Support in organising events (webinars, campaigns) to celebrate and commemorate international days with examples highlighting GESI mainstreaming in Projects

• Identify opportunities to engage with relevant communities and civil society organisations for collaboration with UNOPS, to broader understanding and engagement

• Contribute to knowledge networks and communities of practice by synthesizing lessons learnt and disseminating best practices

• Collect feedback, ideas, and internal knowledge about processes and best practices and put them to use productively.

Monitoring and Progress Controls

• Responsible for meeting and setting goals, targets and performance standards; reporting on own progress against work plan.

• Track the network's ability to meet deadlines for the timely delivery of activities under the workplan

• Establish and maintain a planning and progress monitoring tool for tracking activities and Performance Indicators in GESI and PSEAH work plans

Education/Experience/Language requirements

Education:

• Minimum first-level university degree (Bachelor’s or equivalent) in social policy, public policy, gender studies, international development studies, geography, law, architecture, engineering or a related area is required

• Must be enrolled in a university programme such as Bachelor’s or Master's or Ph.D. (or the equivalent) or have graduated from such studies within three (3) years prior to the application date of the internship.

Experience:

• Professional experience in mainstreaming gender equality and social inclusion is an asset; preferably in the fields of International Development, Project Management, Engineering, and infrastructure
• Strong computer literacy and knowledge of Google Workspace, preferably Google sheet, Google doc, Google slides and Google drive is required
• Ability to work in an international/ multicultural environment required

Language:

• Fluency in both written and oral English is required.

• Fluency in a local language in one of the countries of operation for EAPMCO is an advantage