UNOPS

Operations Officer

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Last update: May 23, 2024 Last update: May 23, 2024

Details

Deadline: May 29, 2024 Deadline for applications has passed
Location: South Sudan
Organization:UNOPS
Job type:Contract, 12 months +
Languages:
English English
Work experience:Min 5 years
Date posted: May 22, 2024

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Description

Dutystation: Juba, South Sudan


Functional responsibilities


Operations - Design and planning

Support the Head of Operations in providing input to the HPU on programme and project design documents from an operational and technical standpoint, such as:

  • Workplan (e.g. nature of threat; technical personnel and equipment requirements, etc.)

  • Concept of Operations

  • Input into the documents above is from the operational and technical aspects encompassing mine action pillars (e.g. clearance, explosive ordnance risk education, victim assistance, advocacy and stockpile destruction)

  • Ensure that implementation plans have viable timelines, are assigned appropriate resources, and that implementation options reflect the knowledge of the context, as well as UNOPS’ mechanisms and policies; key implementation documents include:

  • UNMAS / UNOPS Project Agreements

  • Solicitation documents used to contract third-parties (i.e. contractors and grantees)

  • Human resources plan

Operations - Implementation and monitoring

Ensure operations are conducted in accordance with UNOPS policies and standards, such as:

  • Financial and procurement rules

  • Contract and grant management policies

  • Project management standards

  • Health, safety, social and environmental standards

  • Gender parity and mainstreaming policies

  • Information management systems and standards

  • Organizational design standards and human resources policies

Ensure operations are conducted in accordance with mine action technical standards, such as:

  • International Mine Action Standards (IMAS) and corresponding National Technical Specifications and Guidelines (NTSGs)

  • International Ammunition Technical Guidelines (IATG)

  • Modular Small Arms Control Implementation Compendium (MOSAIC)

Oversee, coordinate, and monitor mine action operations and performance (both operations conducted in-house and those conducted through third-party contractors and grantees), including:

  • Ensure third-party contracts and grants are delivered in accordance with contractual / grant terms and conditions, including in accordance with mine action technical, operational and quality assurance processes (Implementation Plan, SOPs, task orders issuance, accreditation).

  • Review all performance reports and populate internal monitoring and reporting mechanisms (i.e. grant and contract management plans) to inform the monthly payment process.

  • Implement the program quality management and information management system.

  • Advise the Head of Operations on potential technical and operational issues that may impact the achievement of programme / project outcomes and appropriate solutions.

  • Participate in Boards of Inquiry as relevant.

  • Ensure operational plans are effective and reviewed regularly.

Stakeholder management

  • In support of the HPU and the Head of Operations, manage relationships with the CMAP and other direct UNOPS stakeholders, particularly around operational and technical issues.

People management

  • Mentor and advise operations personnel in planning, execution and delivery of allocated projects, ensuring incorporation of best operational processes.

  • Promote teamwork, collaboration and diversity by providing the Operations team with clear direction, objectives and guidance to enable them to perform their duties responsibly, effectively and efficiently.

  • Directly lead national and international UNOPS personnel in a multicultural team, ensuring a professional, ethical and well-managed operations team.

  • Foster a positive and enabling work environment, respectful of both men and women, and ensure that the highest standards of conduct are observed.

  • Ensure that regular performance reviews are conducted, and any issues are immediately addressed.

Knowledge management and innovation

  • Ensure records of operations-related files are well maintained.

  • Effectively manage efficient and effective operations in his AOR.

  • Keep abreast of and incorporate latest/best practices, approaches and technology to enhance operational results.



Education/Experience/Language requirements


Education
  • Advanced University Degree (master degree or equivalent) with five years of relevant experience

OR

  • First Level University Degree (bachelor degree or equivalent) with seven years of relevant experience

OR

  • 11 years of military or police experience


Experience

  • Relevant experience is defined as experience in project management in a military, humanitarian, conflict, post-conflict, or development context.

  • A minimum of 3 years of proven and applicable experience (within the past 10 years) in explosive hazard management is required, in particular, experience managing one or more of the following activities:

- Explosive Ordnance Disposal including multiple items and logistical demolitions
- Non-technical survey
- Technical survey
- Mechanical clearance and ground preparation
- Mechanical assisted clearance operations in an urban environment
- Manual mine clearance
- Battle Area clearance
- Road clearance
  • Experience applying one of the following standards is required:

- International Mine Action Standards (IMAS)
  • Experience using information management systems such as Information Management System for Mine Action (IMSMA)is required.

  • Experience applying the following standards is desired:

- Modular Small Arms Control Implementation Compendium (MOSAIC)
- International Ammunition Technical Guidelines (IATG)

Language

  • Fluency in English (read, write, and speak) is required

  • Fluency in another official UN language is desired

Certification:

EOD Level 3 certification is required. Certificate is to be submitted as part of the application.

(EOD qualification must be from organisations that train and educate EOD specialists in accordance with IMAS standards - Test and Evaluation Protocol 09.30/01/2022. Individuals are responsible for providing proof of completion.)