Project Assistant

Working closely with highly vulnerable communities, ENCORE aims to:

• Address the most fundamental and critical needs
• Restore livelihoods and rehabilitate basic community infrastructure 
• Build social cohesion and community preparedness to sustain project gains and manage future shocks

All three project components, (i) Community capacity building, and mobilization, (ii) Community-led undertakings to address basic needs and promote recovery and resilience, and (iii) Improved governance and service delivery in contested territories, are underpinned by the inclusive and principled multi-stakeholder engagement process, in which the selection of partners is done in collaboration with the UNDP's Civil Society Unit and informed by the Human rights due diligence (HRDD) and conflict-sensitive considerations.

ENCORE envisages providing hands-on capacity development to improve dialogue/facilitation, problem-solving, gender and conflict sensitivity, participatory planning, insider mediation, and negotiation skills. The project activities are designed so that they will not in any way contribute to any existing conflict or tension within the community or create new sources of conflict but, instead, should contribute to peacebuilding and promote social cohesion among community members. The capacity development component will include strengthening awareness, skills, and methods to engage in more participatory, transparent, inclusive, human rights-based, gender, conflict-sensitive, and accountable service delivery and governance processes.

The ENCORE Project is designed to deliver interlinked interventions covering the whole crisis to recovery to resilience continuum, and the emphasis on building community resilience and increasing sustainability is therefore central to its overall strategy. The phasing of ENCORE includes (i) household-level basic needs responses (Phase 1), (ii) intermediate-term community-level crisis response interventions (Phase 2), and (iii) medium-term community-led recovery and resilience-building initiatives (Phase 3). The gradual progression of community support enables the project to carefully adapt to the complex and widely varying operational conditions across project sites while gradually building trust and social cohesion thus promoting community ownership and social cohesion.

Institutional Arrangement

For the position in Nyaung U, Project Assistant will be working under the guidance of Head of Project Office/Technical Analyst in Nyaung U.

For the position in Yangon, Project Assistant will be working under the guidance of Project Manager supporting to Project Management Unit in Yangon.

• Administrative, Financial and Logistical support to the Project Office 
• Support to project implementation and monitoring
• Support to knowledge building and knowledge sharing

1.  Ensures administrative, financial and logistical support to the project office, focusing on achievement of the following results:

• Submission of proper supporting documents for requests for payments to the CO and filing of documents in the required formats and standards;
• Maintenance of required administrative records – e.g. Time sheets/attendance sheets, leave reports, overtime statements, travel documents, etc.;
• Responsibility for Petty Cash and proper documentation & reporting;
• Support for use of project office assets including vehicle management and asset reporting;
• Support travel arrangements for Field Office and visiting personnel including and travel authorizations, hotel reservations, identity cards and other documents;
• Administrative and logistical support to meetings, conferences, workshops and training programmes;
• Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution;
• Maintenance of the filing system ensuring safekeeping of confidential material;
• Performance of QUANTUM based on assigned role.
• Assistance in the preparation of budget, provision of information for audit.

2.  Support project implementation and monitoring, focusing on achievement of the following results:

• Administrative support and clerical support to external evaluations, advocacy and knowledge sharing events, training programmes, donor assessments and other relevant missions or activities.

3.  Support knowledge building and knowledge sharing, focusing on achievement of the following results:

• Participation in online and in person training for operations/project staff on administration.
• Sound contributions to knowledge networks and communities of practice.
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization

Minimum of 5 years (with secondary education) or 2 years (with bachelor’s degree) of progressively responsible experience in administration, programme support service and/or management support in an international organization, and/or non-governmental organization and/or private sector is required. 

Required  skills 

• Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.
• Proven experience in managing workload individually and collaborate with a wide range of colleagues while meeting deadlines;
• Experience  in organizing and successfully delivering high-level political events; 

Desired skills in addition to the competencies covered in the Competencies section

• Experience in programme implementation, moniroting support is desirable. 
• Experience in administrative, financial  and logistic support is desirable. 
• Experience in UN web-based system as an asset. 

Required Language(s) 

• Fluency in English and Myanmar is required.