Project Officer

Context

The "Enhancing Protection and Justice for Vulnerable Children and Youth in Jordan" project, funded by the Swiss Agency for Development and Cooperation (SDC), operates across multiple locations in Jordan and aims to protect the rights and safety of vulnerable children and youth. The project provides specialized interventions and safe spaces for learning, innovation, and psychological support, while engaging parents to promote positive parenting and reduce intergenerational violence. The project targets 14,920 beneficiaries (70% Jordanians, 30% Syrians).

Mission

Under the supervision of the Project Manager, the Project Officer (PO) will be responsible for ensuring the timely and high-quality implementation of project activities, with a primary focus on data management, database collection, data entry, reporting, and analysis and project filed and administration work. The project aims to create a protective environment for the most vulnerable children and youth from refugee and host communities in Jordan, ensuring they enjoy their rights. The PO will collaborate with community-based organizations (CBOs) and national institutions to enhance access to child and gender-sensitive protective and justice services. This work will involve applying a socio-ecological approach across multiple levels, including direct work with children and youth, community engagement through CBOs, and coordination with governmental and non-governmental institutions at Training and Rehabilitation Centres (TRCs) and Protection Centres administered by the Ministry of Social Development (MoSD). The PO will ensure compliance with donor-related procedures and Terre des hommes’ (Tdh) internal processes, with specific tasks related to managing and entering data into databases, generating reports, and conducting data analysis to meet the project's objectives.

Key Responsibilities

Following are the specific tasks that the PO will be assigned to accomplish:

Project Management and Implementation

• Lead the development and implementation of data entry and collection strategies to ensure data quality and security.

• Design and deploy data collection tools, while effectively coordinating field data collection activities.

• Perform comprehensive data analysis and prepare detailed reports related to the project database and training outcomes.

• Oversees and reviews the planning of activities that is developed by the partners and monitors the smooth and qualitative implementation of the activities on an inclusive, culturally appropriate and gender responsive manner, under the direct supervision of the Project Manager. The PO uses the Project follow up tool for the tracking of workplan and other department’s tools of coordination.

• Addresses challenges, solves problems and adjusts plans accordingly with documenting changes and looping the PM in a timely manner.

• Ensures the documentation of activities that include the means of verification, such as activity attendance, pre and post, which will support the PM in enriching the articulation of the activity and the intervention impact.

• Contribute to MEAL exercises, needs assessment, context analysis, post services monitoring and any other initiative aiming at assessing quality and accountability of the project.

• Ensures the mainstreaming of the TU’s recommendations into the activities and ensures that the partners staff are well capacitated to implement the project’s activities.

Partnership Oversight

• Collaborate with CBOs, the Tdh MEAL team, and the Technical Unit to plan capacity-building initiatives for local partners, including data entry, MEAL staff, and volunteers. Ensure that training needs are identified, addressed, and communicated to the Project Manager.

• Support the Project Manager by proactively identifying key stakeholders in the field of Child Protection (CP) and establishing professional relationships with them as needed.

• Ensures that local partners are trained and mainstream Tdh’s policies on Child Safeguarding and PSEA.

• Develop and implement robust data quality assurance standards and procedures, conducting regular checks and audits to maintain high data integrity.

• Identify and address data quality issues, implementing targeted improvement plans to ensure continuous enhancement of data accuracy.

• Ensure full compliance with data protection regulations in collaboration with the MEAL unit and under the supervision of the Project Manager.

• Oversee the management of project files and documentation, maintaining organized and up-to-date records.

• Update and refine project work plans, developing and utilizing effective tracking tools to monitor progress.

• Facilitate knowledge sharing and learning across the project team to promote continuous improvement and best practices.

Procurement and Financial Management

• Contribute to the preparation of monthly budget forecasts for project activities, ensuring that procurement and service requests are raised in a timely manner under the supervision of the Project Manager.
• Ensure that all financial matters related to partnering CBOs, volunteers, and vocational trainers are handled promptly, including the preparation and processing of payments.
• Oversee the implementation of activities, ensuring that procurement needs are identified and addressed in a timely manner to support project operations.

Child Safeguarding Policy- Safety and Security

• Commits to inform the Country Representative and/or the National Safeguarding Focal Point and/or the Head of MENA Region and to deal with any case of any allegations or possibility of transgression, even potential, of the CSP.
• Respects Terre des hommes security procedures in Jordan.
• Plan and manage procurement requirements by preparing bills of quantities, raising procurement and service requests (PSRs), tracking procurement progress, and documenting financial expenditures.

S/he will have direct access to information, such as the general strategy of Tdh in Jordan, including programming objectives in the field, financial details, and security guidelines.

Other

• Support the Project Manager and team in organizing and facilitating conferences, experience exchange missions, and field visits for external management staff and donor representatives.
• Assist in preparing and submitting internal and quarterly project reports.
• Maintain a comprehensive project archive, including reports, presentations, and other relevant documents.
• Develop Terms of Reference (TORs) for vocational trainers, consultants, and other project personnel, ensuring they align with project objectives.
• Coordinate project meetings by preparing agendas, recording minutes, and ensuring follow-up on action items.
• Organize and manage project files to ensure easy accessibility, and regularly update and verify project documents.
• Facilitate the delivery of materials and equipment to field locations, such as training rehabilitation centers (TRCs) and protection centers, as requested by the Project Manager.
• Assist in the preparation of training sessions and partner meetings.
• Perform any other tasks as requested by the line manager.

Skills

This function requires possession of fundamental personal, social and leadership skills (CPSLs), technical and methodological skills (CTMs) In particular:

• Strong communication, organization, collaboration, and interpersonal skills.
• Cultural Sensitivity
• Attention to details.
• Ability to work under pressure.
• Solution oriented and strong negotiation skills
• Multi tasks and excellent time management
• Flexibility to adopt and change priorities.

Specific knowledge

Expertise in data management, analysis, and quality assurance, with a focus on child protection and justice services. Knowledge of data protection, confidentiality, and compliance with donor and organizational procedures.

Requirements

Training/Qualifications

Bachelor’s degree in a relevant field such as Business Administration, or Social Sciences. Advanced knowledge of data analysis tools and methods.

Experience

Minimum of 3 year of professional experience in a similar position

Translation

Proficiency in both Arabic and English, with the ability to translate documents and communications as needed.

Computer know-how

Advanced skills in MS Office, data management software (e.g., Excel, SPSS), project management tools, and data visualization platforms and facilitation skills will be an added.