Project Management Support Intern

Office of the CEO Support :

• Support with liaising with the operations team to process the procurement needs related to Office of the CEO meetings/events.
• Support travel planning for the Office of the CEO, including liaison with Finance/Operations Team on the preferred/possible route, security clearances, liaison with finance on GLA, processing of expense claims, visa applications, arranging of accommodation, transfers as need be, and processing any changes.
• Support in maintaining Office of the CEO contacts and mailing lists.
• Support with dispatching correspondence and e-filing.
• Support with drafting Office of the CEO minutes on a as needed basis.
• Any other Intern administrative support to the Office of the CEO as required.

CRSCP Support:

• Assist in coordinating and setting up CRSPC teleconferencing meetings, including minute-taking and document filing.
• Provide assistance to the CRSPC during event preparations, including drafting and dispatching invitation letters, corresponding with participants, and systematically filing official letters and relevant documents.
• In collaboration with others, support the coordination of consultant travel planning and advice on respective budgeting, as per the Work Plan.
• Provide logistical support for visa applications, hotel accommodations, and flight bookings to the CRSPC Team during their mission and any other events
• Perform additional duties within internship context as required, including general administrative support.

Training components and learning elements

UNOPS highly values interns' contributions and appreciates the importance of learning during an
internship. UNOPS thus provides a wealth of opportunities for on-the-job training, studying project-
related documents, data analysis and preparation of reports and statistics.

UNOPS encourages the intern to raise specific wishes regarding learning opportunities before and during the internship. S/he will have access to a large offering of online training on the comprehensive UNOPS intranet

Participation in missions or training courses

Exposure to UNOPS processes and activities; If mission travel is undertaken, Daily Subsistence Allowance, in accordance with UN policy

Additional comments

This Intern position will have matrix line management: the CRSPC Officer ( direct line management) and the Executive Associate to the CEO (Matrix line management)

The internship comes with no expectations of future employment with UNOPS as a direct result of the internship. The internship is offered for 6 months. Candidates who are unable to commit to 6 months are requested to not apply.