Resource Management Officer (P2)

Organizational Context and Scope

Under the overall supervision of the Chief of Mission and the direct supervision of the Head of Resources Management and in close collaboration with the Regional Office for Asia and the Pacific in Bangkok, Thailand, the Department of Financial and Administrative Management (DFM) at Headquarters (HQ) and the Administrative Centres in Manila (MAC) and Panama (PAC), the Resources Management Officer will be responsible and accountable for supporting, monitoring and coordinating the budgetary, financial, Human Resources and other administrative functions of the Manila Country Office and/or Sub-Office(s) and providing support in these areas to staff.

Responsibilities and Accountabilities

1. Support the monitoring and overseeing the financial management for all activities in the Country Office including the review of financial expenditure and accountability.
2. Facilitate the management of the treasury by forecasting cash flows according to CO activities and its Sub-Offices. Support the monitoring and control of funds disbursed; validate that funding is received and disbursed in accordance with donor agreements.
3. Prepare relevant financial reviews of projects by overseeing the budget control process and analyse variances between budget and actual expenditures. Take proactive action to prevent projects from going into deficit.
4. Assist with the annual budget preparation for the Country Office by facilitating the monitoring of budget control and analyse variances between budget and actual expenditures. Support the preparation of budgets for new projects and programmes.
5. Support the maintenance and assist in strengthening appropriate internal controls to safeguard the Organization’s assets, cash and prevent fraud.
6. Review payroll versus budgets, validate that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
7. Draft project and donor financial reports in accordance with IOM regulations and established procedures.
8. Participate in reviewing existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.
9. Assist in managing the Human Resources function and make recommendations on recruitment and personnel administration of staff in the Country Office. Correctly apply Human Resources (HR) policies, rules and regulations and make recommendations for resolving difficult or sensitive cases in consultation with the COM / SRMO and RRMO.
10. Support in oversight of the Supply Chain services, including contracts with suppliers of goods and services and related administrative authorities; oversee the management of the fleet of vehicles and the maintenance of the premises as well as the functioning of all support services at the Country Office.
11. Participate in UN meetings such as the UN Operations Management Team (OMT) or ONE UN working groups, when required.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience

EDUCATION

• Master’s degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.
• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

EXPERIENCE

• Experience in all areas of financial administration including financial management, accounting and budgeting;
• Experience in human resources, procurement and logistics;
• Experience using an Enterprise Resource Planning system,
• Experience in emergency operations an advantage; and,
• Experience in monitoring and evaluation and / or audit an advantage.

SKILLS

• Ability to work closely with government and international officials;
• Demonstrated ability to act independently and exercise sound judgment;
• Ability to work under pressure;
• Demonstrated ability to prepare clear and concise report;
• Knowledge of International Public Sector Accounting Standards (IPSAS) an advantage; and,
• Knowledge of SAP highly desirable.