Project Manager

Comply with all organizational policy and specifically the Project Management Manual

Prepare/adapt all relevant plans for approval by the Project Board.

Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan(s)

Ensure maintenance of the project files and lessons learned are recorded

Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.

Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project

Understand the unique structures of the UN and budget appropriately for personnel

Manage expenditures against the budget (based on accurate financial reports)

Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

For project closure purposes, provide a formal handover of the project to the closure manager

Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations

Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.

Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).

Maintain diaries and progress reports as required by the organization’s standard procedures.

Provide routine oversight and analysis of delivery data within the dashboard system.

Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span

Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies

Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders

Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications

Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs

Work with internal stakeholders to ensure projects comply with audit requirements

Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems

Coordinate quality reviews of project documents and deliverables

Provide quality control for management outputs (project documents, reports, etc.)

Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.

Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices

Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice

Research and logging of lessons learned throughout the project life span.

Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

Lead and motivate the project management team

Ensure that behavioural expectations of team members are established

Ensure that performance reviews are conducted fairly, accurately and timely

Select, recruit and train a project team as required and taking into account gender parity and diversity objectives.

Ensure safety and security for all project personnel and comply with UNDSS standards