Finance Officer

Overall Job Purpose
Responsible for providing successful support to the finance function in the Somalia Crisis Programme.

Roles and responsibilities

General Finance tasks
• Raising payment requests for settlement of expenses incurred by the Somalia Crisis Programme and following up on payment processing.
• Posting /booking payments and other entries related to the SCP in the accounting software.
• Prepare and examine accounting records, financial statements, and other financial reports to ensure accuracy, comprehensiveness, and conformance to reporting and procedural standards.
• Preparation of monthly cash andor bank reconciliations for the Somalia Crisis Programme.
• Support the finance Coordinator in Mogadishu in controlling projects to ensure compliance with donor policies and requirements.
• Supporting the finance Coordinator in managing accounts payable and receivables, ensuring timely payments and collections.
• Ensure timely recovery of all advances. Ensure proper and complete documentation of all payments in accordance with the financial policies and procedures of DKH.
• Reconciliation of payments made by the Regional Office and other DKH offices on behalf of the Somalia Crisis Programme and vice versa.
• Assist in the coordination of audits.
• Assist the Finance Coordinator in the preparation of the Operations budget, master budget and other project budgets if needed.
• Provide support to the finance coordinator in donor reporting.
• Filing of the program payments support documents and other support documents as per the DKH policies and best practices.
• Any other duty assigned by the supervisor

Administration
• Ensure monthly, quarterly & and annual utility payments- e.g. Lease agreements for Somalia Crisis Program, Mogadishu office premises, Office liability insurance, etc. including keeping track of expiry dates, advice & and action on renewals on a timely basis.
• logistics department logistics department
• Maintaining and managing office petty cash.

Project Finance:
• Manage the finances of the ToGETHER project.
• Ensuring that the projects’ / project’s financial administrative processes at the project location are auditable and efficient and carrying out financial administrative controls at the project level;
• Supporting the FC perform his/her supervisory duties within the framework of project administration
• If necessary, instructing and supporting Local Humanitarian Partner (LHP) organizations in matters relating to financial management so that they fulfill their contractual obligations towards DKH and co-financers in accordance with the partner contract and in an auditable manner.

Areas of responsibility
• Ensuring that project funds are correctly managed according to the specifications of DKH and co-financers.
• This includes liquidity planning of projects, fund requests, bank transactions, bookkeeping, preparing of end-of-month accounts, and of prompt financial reports / the financial part of reports on expenditure of funds in cooperation with the PC-FC
• Ensuring that documentation of data, account assignment and bookkeeping entries are carried out correctly in the bookkeeping software
• Ensuring costs are cleared internally within a project or between projects (correct allocation of costs)
• Preparing documentation that FC can assume budgetary responsibility (expenditure and budget control)
• Preparing annual account documents in cooperation with PM-T and PC-F
• Preliminary review of documents from suppliers and other parties before processing.
• Processing payments to suppliers and other parties.
• Preparation of refunds/returns/final fund requests to donors
• Instructing advising local administrative staff and LHPs with regard to financial and administration matters
• Making purchases and awarding of contracts according to valid regulations (of DKH and cofinancers)
• Monitoring and correctly processing relief supplies and other equipment, particularly in terms of compliance with import regulations, monitoring inventory accounting, physical inventory inspections
• Correctly managing project inventory and vehicle fleet
• Capacity building of LHPs on financial management

Skills and Competencies/ Qualifications
• Bachelor’s degree in a business-related field (Commerce, Accounting, Finance, Business administration) or another relevant field from a recognized university.
• CPA II qualification or ACCA equivalent
• At least three (3) years of relevant work experience in INGOs
• Computer literate with significant experience in Microsoft Office packages and proficiency in MS Excel
• Significant experience with QuickBooks and/or other accounting software.
• High interpersonal skills with a strong analytical approach in problem-solving & and management
• Excellent time management skills with the ability to work with minimal supervision.
• Good team player with cultural sensitivity in a diverse team with players of different nationalities and cultural backgrounds
• Strategic and critical thinker who can take proactive initiatives for changes
• Willingness to travel to complex environments e.g. Areas in Somalia
• High resilience, improvisation, and flexibility
• Compliance with DKH code of conduct and PSEA standards