Contract Manager

CTG Overview    
CTG was established in 2006, almost 20 years ago, in Afghanistan. We currently operate in 35 countries and have approximately 11,500 staff members committed to good!

But do you know who we are? And what do we do?

We provide tailored Human Resources and Staffing Solutions that support critical global initiatives across Humanitarian and Development sectors, and are now strategically foraying into new industries, including Construction, Energy, and IT, with a focus on high-risk regions.

Here’s a list of services we offer:

• Staffing solutions and HR management services
• Monitoring and evaluation
• Fleet management and logistics
• Facilities management
• Sustainability and Communications Advisory
• Election monitoring and observation
• IT professional services
• Medical assistance

Visit www.ctg.org to find out more.

Overview of Position    
Organizational context:

Our client supports the successful implementation of its partners’ peacebuilding, humanitarian & development projects around the world. Their mission is to serve people in need by expanding the ability of the United Nations (UN), governments & other partners to manage projects, infrastructure & procurement in a sustainable & efficient manner.

Working in some of the world’s most challenging environments, their vision is to advance sustainable implementation practices, always satisfying or surpassing their partners’ expectations. With over 7,000 personnel spread across 80 countries, our client offers their partners the logistical, technical & management knowledge they need, wherever they need it. A flexible structure & global reach means that we can quickly respond to their partners' needs, while offering the benefits of economies of scale.

Background information: Somalia Country Office (SOCO):

Our client has been operating in Somalia since 1995. SOCO manages & coordinates a diverse portfolio across a variety of sectors, including health, rule of law, crisis recovery, security & justice. Located in Mogadishu, SOCO works with multiple partners including the governments of Somalia, bilateral & multilateral donors, UN agencies, funds & programs.

Specific context:

Somalia Urban Resilience Project II (SURP II) is a municipal governance & infrastructure development project financed by the World Bank (WB) & its partners, aimed at improving access to urban infrastructure & strengthening municipal governance in Somalia. The works involve construction of urban roads to bitumen standards, construction of bridges / drainage works & installation of streetlights, by the contractors engaged by the respective PIU.

Our client assists the PIUs in the contracts management, supervision of works implementation by the contractors as well as in other technical areas related to the project activities. The scope of their engagement is to provide technical assistance to the PIUs in the works implementation & contracts managements in the areas of design review, technical supervision, performance monitoring, quality control etc., as well as contributing to PIUs capacity building.

Role Objectives    
Summary of key functions:

• The Resident Engineer will be responsible for providing technical assistance to the PIU of the assigned city in the implementation of SURP II work activities as per the design drawings, specifications & in compliance with the approved safeguard standards. Specific responsibilities include but are not limited to:
• Contract administration review, comment & recommend for approval by the government’s Project Manager (PM) the contractor’s proposed implementation schedules & programs, including periodic updates as the works proceed.
• Review & advise the PM on the adequacy of all contractor inputs, such as materials, equipment & labour provided by the contractor & his / her methods of work statements in relation to the required rate of progress.
• Assist the PM in resolving possible conflicts in the work plans & schedules of the contractor(s) before recommending them to the PM for approval.
• Assist the PM in the monitoring of the implementation schedules, proposed alternative schedules & work plans, which may be necessary to compensate for any critical lack of contractor’s performance.
• Review & advise on the contractor’s proposed detailed design changes for permanent work submitted for the PM approval.
• Check & advise the PM on the contractor’s proposals for procurement of materials & plant for incorporation into the permanent works, according to approved specifications & their appropriateness.
• Observe testing at source of construction materials & equipment to be incorporated into the permanent work & advise the PM.
• Assist in the measurement of work & certification of payments to construction contractor(s), advise in the certifying of the contractor’s claims for progress payments to the PM for processing.
• Provide an analysis of the reasons for any delays in the submission of payment requests by the contractor(s).
• Advise the PM on the contractor’s requests for variation orders & support in the preparation of the issuance of such variation orders after approval of the government.
• Advise on any difficulties & disputes that may arise during construction of the works, propose solutions to them & assist in the implementation of the solutions.
• Check & advise on as built drawings & other documentation & maintenance manuals submitted by the contractor(s).
• Check & advise the PM in certifying the completion of the works in accordance with provisions of the contracts, including certification of stage & final acceptance tests.
• If the contract is not completed within the specified timeframe & there are no amendments to the contract extending the completion date of the contract, advise the PM in determining the liquidated damages owed by the contractor to the government.
• Expected output include but are not limited to:
• Contract management plans.
• Reports on the contractor submitted work plans, design modification proposals, progress / variation claims etc.
• Keeping all project documentation available to our client.
• Contract close out report.

Project Reporting    

• This role reports to the Project Manager.

Key Competencies    

• Bachelor’s degree or a higher degree in civil engineering, project management, business administration or related fields is required a post graduate qualifications in areas relevant to the position requirements is desirable, a master’s degree would be an asset & may compensate for 2 of the required years of experience.
• Registration as a professional engineer with a recognized institution is required.
• Minimum of 7 years of contract management experience is required including substantial experience in urban roads construction supervision or / & construction contracts management.
• Working experience in Somalia is desirable.
• Excellent command of the English language (oral & written) is required.
• Develops & implements sustainable business strategies, thinks long term & externally in order to positively shape the organization. Anticipates, perceives the impact, implications of future decisions & activities on other parts of the organization.
• Treats all individuals with respect, responds sensitively to differences & encourages others to do the same. Upholds organizational & ethical norms. Maintains high standards of trustworthiness. Role model for diversity & inclusion.
• Acts as a positive role model contributing to the team spirit. Collaborates & supports the development of others. Acts as positive leadership role model, motivates, directs & inspires others to succeed, utilising appropriate leadership styles.
• Demonstrates understanding of the impact of own role on all partners & always puts the end beneficiary first. Builds, maintains strong external relationships & is a competent partner for others (if relevant to the role).
• Efficiently establishes an appropriate course of action for self & / or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities & takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
• Open to change & flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences & modifies own behaviour. Performance is consistent, even under pressure. Always pursues continuous improvements.
• Evaluates data & courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation & creativity to problem solving.
• Expresses ideas or facts in a clear, concise & open manner. Communication indicates a consideration for the feelings & needs of others. Actively listens & proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion & finding common ground.

Team Management    
This role has no team management responsibility.

Further Information    
Qualified female candidates are encouraged to apply for this role.