Assemblies Management Unit Officer

Position: Assembly Management Unit Officer (AMU)

Job Location: Remotely/ Virtual inside Syria

Reporting to: Senior AMU Officer

Working area: Syria, and neighboring countries

Number of positions open: 3

Last date for application: June 30th, 2025,

Key relationships:

Program staff, and operations staff

Purpose of Assignment:

The AMU Officer supports the daily operations of the Assemblies Unit by coordinating activities, managing documentation, and tracking decisions to inform strategic planning. They ensure effective communication, reporting, and follow-up to align outcomes with organizational goals.

Main tasks and responsibilities:

• Attend and document meetings of assigned medical assemblies, ensuring accurate and structured minute-taking.

• Assist in preparing agendas, follow-up sheets, and background materials for assembly meetings.

• Capture key discussion points, action items, and follow-up tasks, and submit initial documentation for review by the Senior Officer.

• Ensure timely archiving of meeting notes and related outputs using standardized tools in coordination with AMU reporting officers.

• Maintain regular communication with designated assembly members to gather updates, clarify technical outputs, and support engagement.

• Contribute to developing activity schedules, checklists, or frameworks as requested by the Senior Officer.

• Facilitate and manage technical discussions within assembly communication channels, ensuring that inputs are grounded in field-based realities, identifying needs and available resources.

• Track the implementation status of follow-up items and contribute to progress monitoring systems.

• Ensure that outcomes from meetings and technical discussions are effectively synthesized and used in the drafting of project proposals or the design of mission and education initiative

• Coordinate closely with the Liaison Officer during the development of project proposals to ensure that suggested plans and interventions are aligned with actual field needs and contextual realities.

• Design tools to support the organization of assemblies’ functions, such as interest forms for joining medical missions, ensuring their dissemination and accessibility to all relevant members.

• Coordinate the receipt, review, and organization of submitted forms, and share consolidated lists with the Executive Office in a timely manner.

• Establish coordination groups with doctors expected to participate in upcoming medical missions to confirm the initial plan before sharing it with the Executive Office.

• Maintain regular communication with the Medical Missions Department to obtain the final approved plan and ensure timely communication of mission details to involved members, in coordination with the Liaison Officer.

• Assist in drafting initial concept notes or educational outlines based on assemblies’ outputs.

• Support in collecting materials for course development, including presentations, references, and speaker profiles.

• Coordinate with the Assemblies Reporter and Liaison Officer to ensure alignment between education plans and field implementation.

• Help organize educational resources within the assemblies’ scientific library.

• Contribute to monthly and quarterly reporting by submitting accurate updates and summaries of assigned assemblies’ activities.

• Support the development of visual summaries (charts, tables, simple infographics) that reflect assemblies’ outcomes or engagement levels in coordination with the AMU reporting officers.

• Ensure all relevant documents (meeting minutes, concept notes, activity trackers) are properly stored and accessible in coordination with the AMU reporting officers.

• Assist in compiling data for success stories or key achievements from assemblies.

  Flag any delays, engagement issues, or misalignments in assigned assemblies to the Senior Officer.

THE CANDIDATE’S REQUIREMENTS

Mandatory Qualifications required

• Bachelor’s degree in health sciences, Public Health, Administration, or a related field.
• Experience of a minimum of 2 years in technical management of health-related projects within the humanitariansector.

Languages

• Fluent written and spoken in Arabic
• Fluent written and spoken English

Competencies:

• understanding of healthcare delivery
• Communication Skills
• Negotiation Skills
• Problem Solving
• Flexibility and adaptability with the dynamic work environment
• Gmail

How to apply

CONTRACT CONDITIONS

The salary will be defined according to the SAMS salary scale.

Interested candidates may please send their resume and fill the application in the following link:

https://recruitment.sams-hr.com/