Country Office Grants Manager

Finn Church Aid Ukraine is looking for a Grants Manager. The Grants Manager will be responsible for preparing and writing funding proposals, ensuring compliance with donor reporting and programming requirements and identifying funding and partnership opportunities which will assist FCA Ukraine in realizing its strategic priorities. The Grants Manager will be based at FCA’s office in Kyiv.

Background info on FCA

Finn Church Aid (FCA) is the largest Finnish international aid organization. We operate in 13 countries, where the needs are most dire. We work with the poorest people, regardless of their religious beliefs, ethnic background or political convictions. Our work is based on rights, which means that our operations are guided by equality, non-discrimination and responsibility.

For more information, please visit www.kua.fi

FCA’s humanitarian aid programme in Ukraine focuses on education and livelihood sectors in central and eastern Ukraine which involves frequent travels and deployment in areas heavily affected by the war.

Scope of Work & Deliverables

Duties and responsibilities will include, but are not limited to:

Proposal Writing (40%)

• The Grants Manager (GM) will take the lead on writing FCA Ukraine funding proposals, working closely with the Program, Finance and Admin Teams and FCA Helsinki Grant Advisor to ensure proposals are prepared in a timely, high-quality manner and comply with all donor requirements. The Grants Manager will connect and collaborate with local partners as needed during proposal development.

Donor Reporting, Quality Assurance and Compliance (40%)

• For ongoing projects, the GM will be FCA Ukraine’s lead on quality assurance and compliance issues to ensure FCA’s key global policies on Safeguarding, Gender Equality, and Inclusion are fully embedded and that donor compliance and reporting requirements are met.
• Working closely with project managers to write and submit all required reports, the GM will also:
• organize and conduct project kick off meetings
• participate in all relevant project meetings in order to monitor compliance and understand the project in order to effectively prepare reports and related funding proposals
• for each project organize and conduct quarterly Planned vs Actual meetings to review progress against project objectives and assess the need for revision of objectives and activities.

Identifying Funding Opportunities, Potential Donors and Partners (20%)

• Assess and/or identify relevant fundraising and resource mobilisation opportunities based on FCA Ukraine’s priorities and capacity.
• Manage the activities of the Partnership Coordinator.

Required Expertise and Qualification

The candidate must possess the below minimum qualifications and skills:

• Minimum four years of international grants management, proposal/business development, and program design experience within the development / humanitarian sector. Experience in Ukraine is an asset.
• Experience developing proposals with rigorous requirements and tight deadlines.
• Ability to work independently and meet deadlines with minimal supervision.
• Team player mentality and ability to work collaboratively and communicatively.
• Prior knowledge and experience of donor regulations and guidelines (ECHO, FCDO, SIDA, Europe Aid, OCHA, USAID, BHA, Private donors etc.)
• Strong networking skills and relationship building.
• Experience managing staff.
• Excellent English verbal and written communication skills. Knowledge of the Ukrainian language is an added value.
• Knowledge of Education in Emergencies.

The position will be filled as soon as possible and it is a fixed-term employment until 31st July 2026, with probation period. The compensation is based on FCA salary scale and the candidate’s level of experience. Preference will be given to candidates who are already working in Ukraine.

Please apply by using the link no later than August 28, 2025. Applicants will be short-listed and contacted for an interview on a progressive basis.

Finn Church Aid (FCA) is Finland’s largest development co-operation organisation and the second biggest organisation in Finland working in humanitarian aid. FCA is a founding member of the international aid alliance of churches, ACT Alliance. We seek positive change by supporting the most vulnerable people in fragile contexts. We specialize in supporting local communities’ right to peace, livelihoods and quality education. Qualified and interested candidates irrespective of age, gender, race, religion or ethnic affiliation are encouraged to apply for the vacancy.

FCA has zero tolerance concerning aid diversion and illegal actions and may screen applicants against international lists to ensure due diligence and compliance with Anti-money Laundering and Combating the Financing of Terrorism requirements.

FCA has a Safeguarding policy and zero tolerance against child abuse and sexual exploitation, abuse and harassment (SEAH), and participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

FCA is certified against the Core Humanitarian Standard on Quality and Accountability (CHS).

How to apply

https://fca.rekrytointi.com/paikat/?o=A_A&jid=848