Civil Engineer

CTG was established in 2006, almost 20 years ago, in Afghanistan. We currently operate in 35 countries and have approximately 11,500 staff members committed to good! But do you know who we are? And what do we do? We provide tailored Human Resources and Staffing Solutions that support critical global initiatives across Humanitarian and Development sectors, and are now strategically foraying into new industries, including Construction, Energy, and IT, with a focus on high-risk regions. Here’s a list of services we offer:

• Staffing solutions and HR management services
• Monitoring and evaluation
• Fleet management and logistics
• Facilities management
• Sustainability and Communications Advisory
• Election monitoring and observation
• IT professional services
• Medical assistance

Visit www.ctg.org to find out more.

The Civil Engineer’s responsibilities will be evenly distributed across two primary areas of focus:

Enhancing Capacities of the Ports of Aden & Mukalla (ECaPAM):

• The ECaPAM initiative aims to strengthen the operational capacity of the ports of Aden & Mukalla by rehabilitating damaged facilities & procuring necessary parts & equipment. This initiative contributes to the efficient & cost effective delivery of humanitarian assistance to the Yemeni population. The project focuses on improving port infrastructure, enhancing safety & sustainability & building resilience against future shocks & stresses. The Civil Engineer will play a crucial role in ensuring the technical quality & successful implementation of infrastructure interventions within this project.

Engineering operations & program support in our clients Aden sub office:

• Our clients Aden sub office, through its engineering unit, oversees activities to support both operational & program needs. This includes managing construction & rehabilitation projects related to the Aden office, guesthouses & associated buildings, as well as providing technical support to various programs implemented by the sub office. The Civil Engineer will support the engineering unit in technical oversight, project monitoring & ensuring adherence to our clients standards. This role also involves capacity building initiatives for contractors & stakeholders to promote sustainable development practices.

Scope of work:

• The Civil Engineer will operate within a matrix management structure, reporting to the Project Manager of the ECaPAM project & the Head of the Engineering Unit. The Civil Engineer will also work in close coordination with the Head of the Sub Office to ensure alignment with strategic objectives.

• The Civil Engineer will work in close collaboration with the engineering unit, project staff, operations & program team to exchange information & support project delivery.

Provide technical support & inputs during the preparation of design documents for rehabilitation / construction interventions & ensure quality assurance:

• Conduct initial assessments & inception visits & consultations to gather necessary data & determine the rehabilitation or construction needs.

• Oversee comprehensive technical design plans & specifications, ensuring compliance with relevant codes & standards.

• Analyse & prioritize interventions based on feasibility, design challenges & budgetary constraints & recommend innovative solutions.

• Provide technical inputs & guidance throughout the design & construction process.

• Conduct technical assessments & audits to identify potential design issues or construction risks.

• Advise on materials selection, construction methods & quality control measures to ensure adherence to project specifications.

• Monitor construction activities to ensure compliance with the design documents & ensure quality outcomes.

• Conduct regular site inspections, monitoring the quality of construction, materials & workmanship.

• Prepare technical reports, including progress updates, recommendations & any required corrective actions.

• Collaborate with construction teams & contractors to address technical issues, provide technical guidance & ensure project success.

• Assist in establishing a project management plan with requirements & ensuring effective & efficient management of the project.

• Assist in designing & preparing shop drawings, analysis, calculation sheets, technical specifications, scope of work & BOQs for construction projects.

• Assist in ensuring that necessary supporting documentation is in place prior to issuance of tender by the procurement unit.

• Participate in the evaluation of bids & selection of the best bidder to the tender for (re)construction works & assessment of the bidder's competencies & experience against minimum qualification requirements as per the procurement solicitation requirements.

• Assist in the analysis of measures, quantities & description of each item in the offers against the advertised Bill of Quantities (BoQs).

• Assist in the analysis & review the offered unit rates against the cost estimate in correlation BoQ's, provided by contractors / consultant & to assess whether they are realistic evaluation process with our clients procurement procedures.

• Contribute towards the analysis of general physical conditions of proposed sites.

• Assist in preparation of written report about the compliance of the evaluation process with procurement procedure & recommend the most suitable bidder & provide support to procurement & legal teams for contract execution.

Review bidding documents in coordination with the relevant functional areas of our client & provides effective support throughout all stages of the project:

• Oversee & review the technical project & tender documentation (Terms of Reference ToR), tender dossier, tender evaluation, etc.) for the implementation of specific rehabilitation / construction tasks by contractors & IPs.

• Review & comment on design documents prepared by Project Engineers, Consultants, RPs & IPs, ensuring accuracy & compliance with project requirements.

• Collaborate with procurement staff to identify potential bidders & ensure they are qualified, conduct prebid meetings to address bidder queries & provide clarification & negotiate contracts terms & conditions.

• Oversee the bid submission process, ensuring compliance with our clients requirements & evaluate bids received, ensuring compliance with the bidding document & criteria.

• Collaborate with the procurement staff to ensure that necessary supporting documentation is in place prior to issuance of tender.

• Full compliance with UN rules, regulations, policies & strategies, implementation of the effective internal control, proper design & functioning of client oriented engineering services workflows.

• Support in the business process mapping & establishment of internal Standard Operating Procedures (SOPs) in engineering services.

• Support in the constant monitoring & analysis of the operating environments, timely readjustment of the operations, advice on legal considerations & risk assessment that impacts on engineering services.

• Support in reviewing requests for new constructions & rehabilitation works, carry out assessments & preparing the follow up action plan with recommendations.

Support the supervision & monitor the progress of infrastructure interventions:

• Conduct field visits to several potential locations requiring specific technical assistance & based on performed assessment recommends the best solution for project implementation & contracts management, to mitigate any deviation & ensure timely delivery.

• Reviews ToR for detailed design or supervision for construction / rehabilitation of interventions where needed.

• Support during the onsite monitoring of quality & quantities of works, costs, schedule, safety & environment issues, in full compliance with the applicable laws, bylaws, regulations, technical standards & legal requirements in the Republic of Yemen.

• Monitor & evaluate the ongoing construction works & identify any deviations from design specifications & shop drawings, in addition, ensuring the correct implementation of the works according to technical specifications, drawings, workmanship & quality of materials.

• Monitor the progress of works prepare status report according to contract schedules, specifications & project plan & review budget estimates based on the recommended solutions for project implementation & contracts management.

• Assist in providing an assessment of any variation for approval of the Civil Engineer.

• Check completed works before they are covered by the contractor, taking photos & measuring / sketching.

• Take daily pictures & collating these in digital formats for the contract records & duly maintain an electronic library of photos of the progress of the works.

• Ensure that health & safety measures are adopted & followed to the full extent & with no deviation & if needed instruct additional safety measures.

• Coordinate the works & oversee the construction & supervision activities for the interventions under his / her responsibility.

• Check & verify quantities of works done & review & approve contractor's payments.

• Assist in the preparation of inspection for the substantial / final completion & snag list & approval of as built drawings.

• Maintain a filing system for all site memos & instructions, measured quantities of work & materials on site, reports & other documents & correspondence related to the construction activities.

• Collate the quality & operational documents in digital formats for the contract records & maintain an electronic library of the progress of the works.

• Assist in the preparation of the completion event & technical site visit.

• Attend weekly & monthly site / office meetings & take minutes of meetings to be given to the Project Coordinator, the Project Manager & the engineering unit.

• Ensure that the daily records are kept on the site workbook, sign on the site workbook.

• Inform the Project Coordinator, the Project Manager & engineering unit of any problem which may arise with the Contractor.

• Carry out any other tasks related to the works and the project given by the Project Coordinator, Project Manager & the engineering unit.

Supporting engineering unit operations & program activities in our clients Aden sub office:

• Provide technical oversight for ongoing construction & rehabilitation projects within the sub office’s portfolio.

• Conduct site assessments & provide recommendations for infrastructure interventions.

• Prepare technical reports, designs & BOQs for diverse infrastructure projects.

• Manage operational projects related to the Aden office, guesthouses & associated buildings.

• Oversee the construction interventions at the sub office, ensuring safety, quality & compliance with our clients standards.

• Regularly assess & maintain our clients facilities, including offices & guesthouses, to ensure functionality & safety.

• Collaborate with program teams to ensure engineering inputs are integrated into program implementation.

• Support the preparation & review of tender documents, ensuring compliance with our clients standards.

• Monitor project implementation to ensure adherence to design documents, safety regulations & quality standards.

• Support the engineering unit in achieving its objectives, including administrative & operational support for ongoing initiatives.

• Build the capacity of local contractors & stakeholders through technical guidance, training & on the job coaching.

• Coordinate with relevant stakeholders to ensure smooth execution of engineering activities, addressing challenges & providing practical solutions.

• Undertake any additional tasks as directed by the supervisor to support the successful implementation of projects & activities.

Facilitate knowledge building & knowledge sharing on engineering monitoring & evaluation:

• Contribute to the dissemination & sharing of best practices & lessons learned for development planning & knowledge building, including those on gender sensitive approaches, accessibility & climate resilient infrastructures.

• Collaborate & coordinate with government counterparts & other stakeholders on engineering issues, as well as conduct joint monitoring to strengthen cooperation & coordination.

• Train, coach & mentor national institutions, contractors, implementing partners & other stakeholders on the designing, BoQ preparation, technical specifications, reporting formats & on the supervision / monitoring of implementation, ensuring quality control & application of international standards.

• The Civil Engineer will report to the Project Manager of the ECaPAM for project specific tasks & to the Head of the Engineering Unit for tasks related to the our clients Aden sub office.

• The Civil Engineer will also coordinate closely with the Head of the Sub Office to ensure alignment with operational & strategic objectives.

• The role operates within a matrix management structure, requiring regular communication & coordination with all supervisors to ensure efficient task delivery & adherence to priorities.

• Collaboration with other teams, contractors & local authorities will be essential to meet project & operational goals.

• B.Sc. in civil engineering.

• Bachelor's degree with 3 years of relevant experience or master's degree with 1 year of relevant professional experience in civil engineering / construction infrastructure, including experience managing construction contracts & supervising community infrastructure projects (as well as supervision of rehabilitation).

• Record of participation in at least 5 assignments / projects of similar nature & degree of complexity (e.g., as Supervising Engineer, Site Engineer, Resident Engineer, Construction Engineering Consultant, Construction Contract Manager).

• The relevant construction projects would include the construction / or complex infrastructure development projects that combine works.

• Experience using computers & office software packages (Microsoft Office Word, Excel etc.), engineering programs (Auto CAD, Civil 3D), Arc GIS & advanced knowledge of web based management systems.

• Knowledge of international standards for construction projects & contracts management (ISO standards, British standards, FIDIC contracts etc.) & experience from international donors funded construction projects.

• A proven track of excellent communication skills both oral & written.

• Proven ability to work with multi disciplinary teams & liaison with local authorities.

• Knowledge of our clients program management & financial procedures & policies.

• Knowledge & working experience with our client, the United Nations (UN) system & INGOs particularly with governance & recovery program.

• Fluency in both written & spoken English & Arabic is required.

• Ability to deliver high quality outputs within the project timeline.

• Ability to propose creative solutions to technical challenges.

• Commitment to professional development & knowledge sharing.

• Ability to work effectively in a dynamic & challenging environment.

• Strong decision making & problem solving skills.

• Ability to build & maintain effective partnerships with stakeholders.

• Commitment to promoting gender equality & inclusivity.

• Scales up solutions & simplifies processes, balances speed & accuracy in doing work.

• Offers new ideas, open to new approaches & demonstrates systemic & integrated thinking.

• Goes outside comfort zone, learns from others & supports their learning.

• Adapts processes / approaches to new situations, involves others in change process.

• Able to persevere & deal with multiple sources of pressure simultaneously.

• Is a natural facilitator / integrator, brings people together & builds / maintains coalitions / partnerships.

• Facilitates conversations to bridge differences & considers in decision making.

• Ability to communicate in a clear, concise & unambiguous manner both through written & verbal communication, to tailor messages & chooses communication methods depending on the audience.

• Ability to build & maintain partnerships with wide networks of stakeholders, governments, civil society & private sector partners, experts & others in line with our clients strategy & policies.

• Ability to research hand turn information into useful knowledge, relevant for context or responsive to a stated need.

• Ability to bring together diverse groups of people, data, information or ideas & technology to design services or solutions.

• Ability to take decisions in a timely & efficient manner in line with one’s authority, area of expertise & resources.

• Ability to reach an understanding, persuades others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise & creates “win win” situations.

• Ability to understand & use various concepts such as efficiency, effectiveness & economy.

• Ability to acquire, compile & safeguard information in a forensically sound manner to keep evidence integrity & chain of custody.

• The ability to manage an investigation, choose avenues of inquiry & apply different techniques during an investigation, including investigative interviewing, seizure of documentary & electronic evidence, identification, collection, review & analysis of all types of evidence, including project, procurement & commercial business documentation & electronic communications, forensic analysis, verification site visits, open source research.

• Ability to extract & analyse all relevant types of evidence & is able to draw reasonable inferences & conclusions.

• Ability to extract, analyse & visualize data (including real time data) to form meaningful insights & aid effective decision making.

• Being skilled in data sorting, data cleaning, survey administration, presentation & reporting including collection of real time data (e.g. mobile data, satellite data, sensor data).

• Solving problems by putting people at the centre, visualising ideas & making them tangible in order to improve them through & iterative process of developing & testing.

• Strong empathy skills, being able to put yourself "in someone else's shoes", understand needs, abilities, preferences, motivations, (everyday) experiences from different perspectives as well as their cultural, social, economic & political contexts.

• Ability to identify & challenge assumptions, (cognitive & social) biases & dominant mental models by generating new perspectives & frames that help redefine the problem, solution & opportunity space.

• Being able to work with incomplete information, ambiguity & opposing views, needs & constraints & synthesise them into solutions that are viable, technically feasible & useful.

• Ability to engage & build rapport with vulnerable communities & gets consent, facilitate participatory processes & navigate intricate power relations & cultural dynamics.

• Having the sensitivity & ability to identify grassroots solutions, capacities, assets, coping strategies that impacted communities have developed or used to address (emerging) development challenges.

• Being able to understand these solutions from a people's perspective & learn about the conditions that enable or prevent communities from developing such grassroots solutions or coping mechanisms.

• Understand how solutions & needs are paired & how grassroots solutions can be used as an entry point to identify unaddressed or unmet development challenges & how to use these insights to inform policy design.

• Ability to reverse engineer solutions, understanding what aspects (artefactual, principles, conditions, configuration) can be scaled & how, being able to assess their potential to be transferred to other domains, regions or contexts & build a case for that.

• Ability to appreciate & integrate various sources of knowledge (academic, experiential, observational, traditional, indigenous) in problem solving processes.

• Sets up structures & processes to collect ideas, solutions & facilitate matchmaking between supply & demand of solutions.

• Knowledge and ability to facilitate the renovation & upgrade of offices including review of complex engineering / architectural drawings, negotiate technical agreements to ensure fully operational building infrastructure & services, design policy & procedure (POPP) for premises & facilities including space standards, manage premises & facilities & validates financial statement notes on lease hold data.

• This role has no team management responsibility.

• Qualified female candidates are encouraged to apply for this role.