1.           Purpose of the Procurement

 

MAGENTA FZE (“MAGENTA” or “we” or “us”) is a commercial, for-profit entity with a mission to create a world where people are empowered to make the best choices for a safe, healthy, and prosperous life. As part of accomplishing its mission, MAGENTA delivers services to certain governmental and not-for-profit organizations throughout the world. In connection with its mission-driven work, MAGENTA applied for and subsequently received multiple federal financial assistance awards from the United States Government (USG). For the year ending December 31, 2025, MAGENTA expects to exceed $750,000 in federal expenditures.

Pursuant to the U.S. Department of State Standard Terms and Conditions for Federal Awards (“the Standard Terms”), foreign based organizations that exceed $750,000 in federal expenditures must have a Single Audit conducted in accordance with the Standard Terms. The Standard Terms are incorporated by reference into MAGENTA’s grant agreements. MAGENTA is seeking a qualified auditor to carry out either the complete Single Audit of MAGENTA’s Fiscal Year 2025 financial statements and federal financial assistance awards in accordance with the Standard Terms. The audit is required to be conducted in accordance with Government Auditing Standards.

2.           Eligibility to Respond and Receive an Award

 

To be eligible for consideration for an award resulting from this solicitation, respondents must pass all minimum qualifications included within the “Instructions for Submitting Proposals” section.

3.           Questions

 

All questions regarding this procurement shall be directed to the Solicitation Point of Contact (POC) in writing. See the solicitation cover page for the POC’s name and contact information. MAGENTA will respond to questions via an amendment to this solicitation document, if necessary. No pre-proposal conference is planned or anticipated.

4.           Key Dates

 

The following table summarizes key dates within the proposal cycle. The dates may only be changed by the MAGENTA via a written modification to the solicitation.

 

Task / Matter	Target Date
Clarification Questions Deadline	22 October 2025
Proposal Submission Deadline	31 October 2025
Project Start Date	15 February 2026
Audit Report Issuance and Submission Deadline	15 April 2026

 

5.           Contract

 

MAGENTA anticipates awarding a fixed fee contract for the full Single Audit (i.e., both the financial statement audit and the audit of federal expenditures).

 

 

1 Version Effective October 21, 2020, accessible at: https://www.state.gov/about-us-office-of-the-procurement-executive/

 

MAGENTA reserves the right to, at its sole discretion, to cancel the procurement, reject all bids or proposals, and/or to issue no contracts or awards as a result of this process.

6.           Option Periods

 

At MAGENTA’s sole discretion, the agreement with the audit firm may be renewed a maximum of three (3) times reflecting three (3) option periods.

 

7.           Instructions for Submitting Proposals

 

Within this section, we have included proposal submission requirements, including proposal structure, page number limitations, formatting, and other matters. Note: unless otherwise indicated, the items listed in this section are mandatory. Failure to comply may be considered non-responsive to the submission requirements and may result in the respondent’s disqualification.

 

 

a.           Submittal

a.           Proposals must be submitted in Portable Document Format (PDF) via email to

Raya@magentaconsulting.org No hard copy submissions will be accepted.

b.           The subject line of the email should state “[Your Company Name] – FY2025 Single Audit”.

c.           Proposals must be received by MAGENTA by no later than 12PM GMT+3 on Friday 31 October 2025. Any proposal received after this deadline will be disqualified. MAGENTA may extend the deadline by notifying all prospective bidders in writing. The extension of the deadline may accompany a modification of the bid documents.

 

b.           Formatting

a.           All proposals should be double-spaced in Arial size 12 font and may not exceed 25 pages.

b.           Resumes or curriculum vitae (CVs) do not count toward the page limit; however, each resume may not exceed two (2) pages.

c.           The Transmittal Letter, tables, charts, graphs, and appendices do not count toward the page limit.

d.           Standard 8.5 x 11 inch size pages shall be used.

 

8.           Proposal Structure – Proposal submissions must take the following structure:

a.           Transmittal Letter signed by an individual authorized to sign contracts on behalf of the responding firm and authorized to legally and administratively commit the organization’s resources. The transmittal letter must:

i.         Not exceed three pages;

ii.         Indicate the proposal is valid for at least 60 calendar days;

iii.         Include a statement acknowledging this solicitation document and the Respondent’s proposal are considered a part of any resulting contractual agreement; and

 

 

iv.         Include a statement confirming the individual submitting the proposal is authorized to commit his or her firm’s resources for the engagement and is authorized to enter into legally binding contracts on the firm’s behalf.

 

b.           Table of Contents – The Table of Contents should include hyperlinks to each major section of the proposal.

 

c.           Bidder Information

 

 

Each proposal must contain a bidder information page that identifies the RFP number and subject and provides at the minimum the following information:

 

Full Company Name *
Trading name (if different from registered company name)
Registered company address
Website address

* As per company registration document.

 

RFP CONTACT DETAILS

 

Contact name and title
Email
Phone

 

 

COMPANY REGISTRATION DETAILS

 

Registration type
Registration date