HR Senior Assistant

Drive impactful HR solutions by expertly supporting people, policies, and processes.

This is an exciting opportunity within the UNOPS Somalia Country Office (SOCO), and qualified women candidates are strongly encouraged to apply. 

UNOPS Overview
The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world.  Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.  With over 8,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, where they need it.  By implementing around 1,000 projects for our partners at any given time, UNOPS makes significant contributions to results on the ground, often in the most challenging environments.

UNOPS in Somalia
UNOPS has been operating in Somalia since 1995, providing implementation and advisory support for various development initiatives in the areas of infrastructure, project management, procurement, and financial services.

Background Information - Job Specific
The HR Senior Assistant will be located in Mogadishu, Somalia, the incumbent will provides technical and administrative support to ensure the efficient processing, documentation, monitoring and maintenance of a wide range of HR transactions and services delivered to office and project personnel. 

The HR Senior Assistant provides technical and administrative support to ensure the efficient processing, documentation, monitoring, and maintenance of a wide range of HR transactions and services delivered to Office personnel.

HR Advice

• Provide guidance to personnel on administrative procedures, processes and practices related to the delivery of HR services.
• Assist the HR Lead in engaging with internal and external clients, addressing routine inquiries and escalating complex or exceptional issues as needed.
• Contribute to a positive onboarding experience by supporting the timely processing of new hire documentation and orientation tasks. 
• Advise personnel on standard aspects of recruitment, performance management, and learning and development processes in accordance with UNOPS policies.

Talent Acquisition and Administration

• Support the end-to-end recruitment process, including the preparation of offers and rejections, data entry in the HR information system (HRIS), and coordination of reference checks.
• Assist in the longlisting, testing, and interviewing stages, including calculating applicable fees and documenting recruitment proceedings, particularly for General Service (GS) positions. Finalize selection and other required process approvals
• Inform and advise personnel, consultants, partners, and project resources on standard conditions of service and entitlements based on their contract modality, ensuring timely and efficient onboarding.
• Follow up with supervisors and personnel to ensure timely completion of HR processes such as absence requests and performance evaluations in HRIS.
• Support payroll verification processes and maintain accurate HR records and reference files.
• Monitor the status of HR actions, including expiring contracts and pending separations, to enable timely intervention by the HR Lead and supervisors.

Knowledge Building and Sharing

• Provide planning, logistical, and administrative support for HR-related training sessions and learning initiatives.
• Participate in the delivery and facilitation of knowledge-sharing activities to build HR capacity within the organization.