Development of BKCF Project Management System

Date documents can be requested until : 05 May 2025 16:00
Title : Development of BKCF Project Management System (re-tender)
Procurement No. : 100012590
Process : RFP
Description : GGGI is inviting eligible firms and service providers to submit their quotations for the following scope of work:

PROJECT BACKGROUND:
The Brunei Darussalam-Indonesia-Malaysia-Philippines East ASEAN Growth Area (BIMP-EAGA) Republic of Korea (ROK) Cooperation Fund (BKCF) was established in 2021 by the ROK. It aims to contribute to promoting inclusive and balanced growth in the Southeast Asia region and ASEAN Connectivity by strengthening the partnership between the BIMP-EAGA and the ROK.
GGGI has been designated as a depositary of the BKCF and is managing BKCF. Currently, GGGI is responsible for announcing calls for project proposals, receiving project proposals, screening, reviewing, and shortlisting submitted proposals, and monitoring projects under implementation.

OBJECTIVE OF THE ASSIGNMENT:
The ultimate objective of this undertaking is to enhance the effectiveness of projects by introducing a comprehensive and efficient project management system across the entire BKCF process. This process encompasses several critical stages:
① Submission of proposals,
② Proposal review and evaluation,
③ Submission of projects recommended for funding,
④ Contract signing with the selected proponents,
⑤ Implementation management and monitoring, and
⑥ Ex-post evaluation of completed projects.
GGGI seeks to engage with a Service Provider that can develop a project management system based on SaaS covering the process as outlined below and in Appendix 1, enabling the BKCF Process to be managed online.

For further details, please refer to the Terms of Reference (TOR) document attached.

IMPORTANT TIMELINES:
The tender submission deadline is 5 May 2025, 16:00 pm KST (Korean Standard Time).
If any bidder has any request for clarification on the TOR or any part of the tender documents, GGGI will be happy to clarify if they are received on or before 7 days before the deadline (namely: if the tender submission deadline is 16:00 15 April KST, then the due date for submission of request for clarification is 16:00 8 April KST).

Interested parties will be required to register their details on the GGGI e-Green Procurement Portal (https://in-tendhost.co.uk/gggi).

HOW TO OBTAIN THE DOCUMENTS:
Documents can be accessed via the e-Green Procurement Portal by selecting ‘View Details’ on the relevant notice and then clicking the ‘Tender Application’ button. If you are a new supplier, you will be required to register your details. If you have an existing account, you will need to login to the portal. Please refer to the guidance documents under the `Supplier Guidance` area of the portal for further information.

ONLINE TENDER MANAGEMENT:
Once in the Tender Management Area for the tender, there are five possible tabs: ‘Tender’, `Tender Documents`, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (`Tender Documents`) where you will find useful information regarding the RFP. Scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents.

OPTING IN & OPTING OUT:
Please note that you may be required to ‘Opt In’ before you can start populating your response. The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.

SUBMITTING YOUR RESPONSE VIA THE PORTAL:
Please note that you may be required to ‘Opt In’ to be able to submit a response through the portal. Tenderers will be required to upload any mandatory Placeholders (i.e. specified documents) within the `Tender Documents` tab. The ability to attach additional documents may also be available. Your proposal will not be submitted until you click `Submit Return`, located towards the bottom of the screen. On clicking `Submit Return`, you will receive a receipt confirming that your proposal has been submitted to GGGI.
Please read Instructions on How to submit the Proposal.

NOTIFICATION EMAILS:
To ensure you receive email alerts and notifications from our system, please add the email domain `@in-tendorganiser.co.uk` to your Safe Senders list.

Date documents can be requested until : 04 September 2024 16:00
Title : Development of BKCF Project Management System
Procurement No. : 100010952
Process : RFP
Description : GGGI Korean Liaison Unit invites eligible firms and service providers to submit their quotations for the following scope of work:

PROJECT BACKGROUND:
The Brunei Darussalam-Indonesia-Malaysia-Philippines East ASEAN Growth Area (BIMP-EAGA) Republic of Korea (ROK) Cooperation Fund (BKCF) was established in 2021 by the ROK. It aims to contribute to promoting inclusive and balanced growth in the Southeast Asia region and ASEAN Connectivity by strengthening the partnership between the BIMP-EAGA and the ROK.
GGGI has been designated as a depositary of the BKCF and is managing the BKCF. Currently, GGGI is responsible for announcing calls for project proposals, receiving project proposals, screening and ranking submitted proposals, and circulating a consolidated project proposal report as well as a shortlist.
BKCF aims to support the BIMP-EAGA’s Vision 2025 of a “Resilient, Inclusive, Sustainable and Economically competitive (R.I.S.E) BIMP-EAGA to narrow development gap”. Vision 2025, developed in collaboration with the Asian Development Bank, is an adaptable framework covering the implementation period from 2017 to 2025. It centers on three key objectives: (a) Competitive and environmentally conscious manufacturing sector, (b) Resilient agriculture and fisheries industries, and (c) Cross-border approach to tourism, particularly benefiting underdeveloped areas.

OBJECTIVE OF THE ASSIGNMENT:
GGGI seeks to engage with a consulting firm that can develop a project management system based on SaaS covering the process as outlined below and in Annex 1, enabling the BKCF Process to be managed online.
The ultimate objective of this undertaking is to enhance the effectiveness of projects by introducing a comprehensive and efficient project management system across the entire BKCF process. This process encompasses several critical stages: the submission of proposals, evaluation, submission of projects recommended for funding, contract signing, implementation management, and ex-post evaluation. Currently, there is a significant gap in the project management system, with one individual managing all administrative responsibilities, including communication and the creation and management of Excel spreadsheets. The implementation of a robust project management system aims to streamline these processes, thereby improving overall project effectiveness.

For further details, please refer to the Terms of Reference (TOR) document attached.

IMPORTANT TIMELINES:
The tender submission deadline is 4 September 2024, 16:00 pm KST (Korean Standard Time).

If any bidder has any request for clarification on the TOR or any part of the tender documents, GGGI will be happy to clarify if they are received on or before 7 days before the deadline (namely: if the tender submission deadline is 16:00 15 April KST, then the due date for submission of request for clarification is 16:00 8 April KST).

Interested parties will be required to register their details on the GGGI e-Green Procurement Portal (https://in-tendhost.co.uk/gggi).

HOW TO OBTAIN THE DOCUMENTS:
Documents can be accessed via the e-Green Procurement Portal by selecting ‘View Details’ on the relevant notice and then clicking the ‘Tender Application’ button. If you are a new supplier, you will be required to register your details. If you have an existing account, you will need to login to the portal. Please refer to the guidance documents under the `Supplier Guidance` area of the portal for further information.

ONLINE TENDER MANAGEMENT:
Once in the Tender Management Area for the tender, there are five possible tabs: ‘Tender’, `Tender Documents`, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (`Tender Documents`) where you will find useful information regarding the RFP. Scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents.

OPTING IN & OPTING OUT:
Please note that you may be required to ‘Opt In’ before you can start populating your response. The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.

SUBMITTING YOUR RESPONSE VIA THE PORTAL:
Please note that you may be required to ‘Opt In’ to be able to submit a response through the portal. Tenderers will be required to upload any mandatory Placeholders (i.e. specified documents) within the `Tender Documents` tab. The ability to attach additional documents may also be available. Your proposal will not be submitted until you click `Submit Return`, located towards the bottom of the screen. On clicking `Submit Return`, you will receive a receipt confirming that your proposal has been submitted to GGGI.
Please read Instructions on How to submit the Proposal.

NOTIFICATION EMAILS:
To ensure you receive email alerts and notifications from our system, please add the email domain `@in-tendorganiser.co.uk` to your Safe Senders list.