GGGI Official Travel Management Company (TMC) in Africa Region

Date documents can be requested until : 17 April 2025 16:00
Title : GGGI Official Travel Management Company (TMC) in Africa Region
Procurement No. : 100012289
Process : RFP
Description : GGGI Africa Regional Office seeks to dedicate a single and/or more Service Providers (agencies), which is hereunder referred to as Travel Management Company (TMC), to support and assist GGGI travelers in arranging flights, accommodation, and visas in a timely and cost-effective manner under a Framework Agreement.

BACKGROUND:
The Global Green Growth Institute has been working in Africa since 2012 to mainstream green growth planning and mobilize climate finance that supports green, resilient, inclusive investments. GGGI has established full-country programs in Ethiopia, Rwanda, Senegal, Uganda, Mozambique, Burkina Faso, Cote D’Ivoire, Togo, Ghana, Angola, Zambia, Nigeria, Kenya, and with 12 member countries expected in 2025.

GGGI Africa estimates to undertake approximately 80 to 100 air travel per year, with a total air travel cost of around 644,779 USD annually. Travel will be undertaken by the GGGI staff and their eligible dependents, secondees, government counterparts, high-ranking officials, and others, as authorized. However, the contract shall not impose a minimum guarantee on volume sales on the part of the GGGI. GGGI anticipates that this Framework Agreement will be effective starting in May 2025.

Geographical common destinations are, but not limited to: Ethiopia, Rwanda, Senegal, Uganda, Mozambique, Burkina Faso, Cote D’Ivoire, Togo, Ghana, Angola, Zambia, Nigeria, Kenya, South Korea, UK, EU, South Africa, CEMAC region among others.

PROPOSED ACTIVITIES:
The selected TMC shall provide prompt, and accurate, international and domestic travel products and services to staff of the GGGI and other travelers as defined scope of work upon GGGI travel authorization** in accordance and in full compliance with GGGI Travel Rules. The products and services required by the GGGI shall include, but not be limited to the following:
A. Reservation and Ticketing
B. Travel Documentation
C. Airfares and airline routing/itineraries
D. Travel information/advisories
E. Flight cancellations/Rebooking and Refunds
F. Management Reporting System
G. Availability of Other Products and Services
H. List of Hotels and Hotel Reservations
I. Local Travel Services

For more details, please refer to the Terms of Reference (TOR) document attached.

IMPORTANT TIMELINES:
The tender submission deadline is 17 April 2025, 16:00 pm Korean Standard Time / 7:00 am GMT.
If any bidder has any request for clarification on the TOR or any part of the tender documents, GGGI will be happy to clarify if they are received on or before 7 days before the deadline (namely: if the tender submission deadline is 16:00 8 Nov KST, then the due date for submission of request for clarification is 16:00 1 Nov KST).

Interested parties will be required to register their details on the GGGI e-Green Procurement Portal (https://in-tendhost.co.uk/gggi).

HOW TO OBTAIN THE DOCUMENTS:
Documents can be accessed via the e-Green Procurement Portal by selecting ‘View Details’ on the relevant notice and then clicking the ‘Tender Application’ button. If you are a new supplier, you will be required to register your details. If you have an existing account, you will need to login to the portal. Please refer to the guidance documents under the `Supplier Guidance` area of the portal for further information.

ONLINE TENDER MANAGEMENT:
Once in the Tender Management Area for the tender, there are five possible tabs: ‘Tender’, `Tender Documents`, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (`Tender Documents`) where you will find useful information regarding the RFP. Scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents.

OPTING IN & OPTING OUT:
Please note that you may be required to ‘Opt In’ before you can start populating your response. The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.

SUBMITTING YOUR RESPONSE VIA THE PORTAL:
Please note that you may be required to ‘Opt In’ to be able to submit a response through the portal. Tenderers will be required to upload any mandatory Placeholders (i.e., specified documents) within the `Tender Documents` tab. The ability to attach additional documents may also be available. Your proposal will not be submitted until you click `Submit Return`, located towards the bottom of the screen. On clicking `Submit Return`, you will receive a receipt confirming that your proposal has been submitted to GGGI.
Please read Instructions on How to submit the Proposal.

NOTIFICATION EMAILS:
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