| Overview of position |
Under the direct supervision of the line manager (to be determined by the Service Provider itself), the Operation Assistant will undertake the following duties and responsibilities as listed in this TOR.
|
| Role objectives |
Logistical, Administrative and Procurement Support
-
Organize and maintain office maintenance, systems, supplies and documentation.
-
Arrange and/or support the area coordinator in arranging travel means for official field visits to TPM staff.
-
Maintain an up-to-date inventory of office supplies and assets.
-
Ensure compliance with HR, administrative, logistical and procurement procedures and support audits or reviews when and where required.
Financial Support
-
Manage and/or assist the area coordinator in tracking expenses, processing petty cash and compiling supporting documents.
-
Assist the Service Provider’s HQ finance team in collecting, verifying and submitting invoices as well as preparing monthly financial reports.
HR Support
-
Manage and/or assist the area coordinator in maintaining personnel files and leave records.
-
Support the Service Provider’s HQ HR team in HR related aspects including but not limited to recruitment process and logistics, HR documentations, etc.
|
| Project reporting |
This role reports to the line manager.
|
| Key competencies |
-
Bachelor’s degree in business administration, Logistics, Procurement, Management, HR, or related field.
-
At least 3 years of relevant work experience in administration, procurement, logistics, HR or operation.
-
Strong communication, time management, organizational and multitasking skills.
-
Proficiency in Microsoft Office package (Word, Excel, Outlook, etc).
-
Ability to work independently, maintain confidentiality and meet deadlines.
|
| Team management |
This role has no team management responsibility.
|
| Further information |
Qualified female candidates are encouraged to apply for this role.
|