Supply and Installation of 01 Solar Powered Water System at Lokalee, Santo, Sanma

Date documents can be requested until : 08 December 2022 15:00
Title : SUPPLY AND INSTALLATION OF 01 SOLAR POWERED WATER SYSTEM AT LOKALEE, SANTO, SANMA
Procurement No. : 100007406
Process : RFP
Description : GGGI Vanuatu in partnership with National Green Energy Fund (NGEF), for its Scaling-up Climate Resilience through Solar Power-Driven Access to Water project is inviting the four (4) prequalified companies:

1. Vanuatu Agriculture Supplies Ltd

2. Savvy Solar Vanuatu T/As the Solar Warehouse Ltd

3. Power and Communication Solutions (PCS) Ltd and;

4. Atoll Aqua

to submit their proposals for the Design, Supply, and Installation of one (01) Solar Powered Water System (SPWS) at St. Barnabas. Santo, Sanma.

The SPWS will enable the community of Sanma access clean water through a climate resilient system powered by renewable energy, in line with Vanuatu sustainable development goals and climate commitments.

The Drinking Water Safety & Security Plan (DWSSP) is ready and available. Interested bidders are required to visit the location of the site to gather the necessary geo-technical data sufficient to develop and submit;

1) Technical Proposal (SPWS design: system sizing and layout)

2) Financial Proposal (Priced Bill of Quantity)

The selected contractor shall sign two contracts as follows:

a) One contract with the NGEF: covering an amount up to a maximum of 30% of the value of the solar array as expressed in the Bill of Quantities (BoQ) to be paid on contract signing.

b) One contract with GGGI: covering the remaining portion of BoQ value to be paid according to the milestones in Section IX (Payment Terms) of this tender document.
SCOPE OF WORK :

The project involves determining an appropriate SPWS design, supply, delivery, and installation of the necessary equipment at the designated site. The scope of work is provided below:

a) System sizing and Design – to be done by all interested bidders during the bidding period.

b) Supply and Delivery of Water Storage Tank, Solar PV Array, Pumps, Pipes and Tapstands

c) Installation, Testing and Commissioning of the SPWS

d) Training of the Community and Water Committees

e) Aftersales support & Operations Maintenance

Equipment To be Supplied & Installed include:

1. Water Storage Tanks

2. Solar arrays (PV panels, wires & cables, electronic components & Category 4 Cyclone Resistant Features)

3. Pipes, Pumps, Tap stand)

IMPORTANT TIMELINES:

• Tender Submission Deadline – November 28, 2022 at 1600 Hrs Korean Standard Time (KST)

• Total Project duration is therefore 14 months.

• The supply and installation of SPWS is expected to be completed within 8 months after contract signing.

• Warranty retention period of 6 months shall ensue immediately after commissioning.

For further details about the Terms of Reference and tender documents, please follow instructions as under:

Interested parties will be required to register their details on the GGGI e-Green Procurement Portal (https://in-tendhost.co.uk/gggi).

HOW TO OBTAIN THE DOCUMENTS:

Documents can be accessed via the e-Green Procurement Portal by selecting ‘View Details’ on the relevant notice and then clicking the ‘Tender Application’ button. If you are a new supplier, you will be required to register your details. If you have an existing account, you will need to login to the portal. Please refer to the guidance documents under the `Supplier Guidance` area of the portal for further information.
ONLINE TENDER MANAGEMENT

Once in the Tender Management Area for the tender, there are five possible tabs: ‘Tender’, `Tender Documents`, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (`Tender Documents`) where you will find useful information regarding the RFP. Scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents.

OPTING IN & OPTING OUT:

Please note that you may be required to ‘Opt In’ before you can start populating your response. The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.

SUBMITTING YOUR RESPONSE VIA THE PORTAL:

Please note that you may be required to ‘Opt In’ to be able to submit a response through the portal. Tenderers will be required to upload any mandatory Placeholders (i.e. specified documents) within the `Tender Documents` tab. The ability to attach additional documents may also be available. Your proposal will not be submitted until you click `Submit Return`, located towards the bottom of the screen. On clicking `Submit Return`, you will receive a receipt confirming that your proposal has been submitted to GGGI.

Please read Instructions on How to submit the Proposal.
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