Pillar II Project Assistant Intern

Background

Under the guidance and direct supervision of the Programme Coordination Officer of Pillar II, the Intern will support the daily communications with IPs for collection of the PPRs of on-going projects, he/she will do the first review and find out information gaps for the report and contact PMOs to fill in the gaps. He/She will provide effective support in Atlas operation to facilitate the financial and operational management of Biodiversity Portfolio. He/She will also provide support when delegated on formulation of pipelines in the areas of Biodiversity Portfolio. This will involve supporting scoping research into key current issues on the topics and support to development of reports and publications to increase UNDP advocacy and visibility on such issues. Help logistic arrangement of related meetings with partners and help to take meeting minutes as well.

During the period of the internship, the intern will also learn about UNDP’s role in supporting partners in China in the areas and be exposed to experiences with in key cooperation programmes. The intern works in close collaboration with members of the Pillar II Team at UNDP. The intern is also expected to be involved in the daily operation work including formulation and implementation projects/programmes.

Duties and Responsibilities

Collect the PPRs of on-going projects, do the first review and find out information gaps for the report and contact PMO for gap filling.
Provide effective support in Atlas operation to facilitate the financial and operational management of Biodiversity Portfolio.
Provide effective support to submit the HR/procurement/financial request to GSSU.
Assist in the formulation of pipeline projects, especially GEF VII & VIII;
Assist in translation/interpretation of related documents of project formulation and discussions during the meetings;
Assist in identifying relevant partnerships from the private sector and civil society;
Work with colleagues of Pillar II to develop cluster specific marketing material – i.e. project vignettes, brochures, case studies, web content, etc.
Daily contact with international and national consultants for catch up of the program progress.
Assist in taking meeting notes and draft minutes as well;
Provide additional support as necessary.

Competencies

Skills for solution oriented contacting with related different stakeholders;
Demonstrated ability to work in a team, ability for managing timely and effective delivery of both quantity and quality before the deadlines;
Computer proficiency, especially related to professional office software packages (Microsoft Office).

Required Skills and Experience

Education and Experience

Bachelor’s Degree or equivalent in English and environmental science or related fields;
Intern experience in other organizations/UN agencies preferred;

Candidates must meet one of the following educational requirements:

Enrolled in a Master's or in a PhD programme
In the final year of a Bachelor’s programme;
Or within one year after graduation from a Bachelor’s, Master’s or PhD programme,
Or be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program

Language and Skills

Good communication skills both Chinese and English, excellent communication (both oral and written) and partnership building skills with multi-dimension partners, people skill for solve conflicts and negotiation skills;

REQUIRED DOCUMENTS

Please submit your application with below documents in one PDF. For people who apply from UNDP Jobs, please note that the system will not accept the uploading of more than one document so please merge or scan all your documents into one prior to uploading.

a) CV and letter of motivation

b) Copy of school transcript

c) Indicate if you will be financially supported by any institution or programme, such as a university, government, foundation or scholarship programme, and the financial amount.

*Candidate who didn’t submit required documentation will not be further considered.

INTERNSHIP CONDITIONS

Interns must provide proof of enrolment in health insurance plan and medical certificate of good health prior to starting the internship. Any cost arising from accidents and illness incurred during an internship assignment will be the responsibility of the intern.
The stipend will be paid monthly. Interns will have 1.5 days of leave per month.
Interns are responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed; Cost and arrangement for travel, visas, passports, accommodations and living expenses are the responsibility of the nominating institution, related institution or government, which may provide the required financial assistance to its students; or the intern.
Interns must not apply for or be appointed to a position that should be encumbered by a staff number during the period of their internship. Interns are expected to fulfil the terms of their internships. Therefore, the internship must not be foreshortened for the purposes of allowing an intern to apply for a position.
Interns are not staff members and may not represent UNDP in any official capacity.