Administrative and Finance Clerk G4, Yaounde

BACKGROUND

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

ORGANIZATIONAL CONTEXT
Under the overall guidance of the Unit coordinator and supervision of the Administrative and Finance Officer, the Administrative and Finance Clerk provides support to the Administrative and Finance Officer in the overall administration and execution of inter-related operational and logistical activities at the United Nations Centre for Human Rights and Democracy in Central Africa (UNCHRD-CA) and for the other countries under UNCHRD-CA mandate, ensuring high quality and accuracy of work. The Administrative and Finance Assistant promotes a client, quality and results-oriented approach, is responsible for effective and transparent utilization of financial resources and integrity of financial services and ensures effective delivery of a wide range of administrative and human resources services in compliance with the applicable rules and procedures.

POSITION PURPOSE

Effective and efficient administrative and financial support services
Proper supply and assets management
Support effective administrative and financial control in the office
Assist the Administrative and Finance Officer with procurement and logistics tasks

KEY DUTIES AND ACCOUNTABILITIES

This position is located at the United Nations Center for Human Rights and Democracy in Central Africa, in Yaoundé, the incumbent will perform the following tasks:

1.) Effective and efficient administrative and financial support services

Contribute to the work of the administrative and finance cluster as well as the implementation of office activities, as appropriate;
Assist in the administrative and financial aspects of the organization of workshops and trainings
Draft specific budgets and payment rosters for various activities both in Cameroon and in other countries of the sub region; ensure procurement and logistic requirement per activity;
Elaborate financial reports of activities and close activity’s budget;
Make sure vehicles are in good state and immediately operational; ensure constant fuel availability;
Prepare travel authorization and proceed with formalities of daily subsistence allowance payment
Ensure verification and payment of all local travel claims;

2.) Proper supply and assets management

Plan personnel needs, and supply by priority as approved and instructed by the Unit coordinator;
Ensure constant availability of office consumables;
Proceed with the items physical verification inventory, identify all assets with bar codes, and keep the inventory always updated;

3.) Support effective administrative and financial control in the office

Update the local expenditure monitoring table
Ensure proper archiving of financial documents in the shared folder
Draw the attention of the supervisor on possible budget overruns

4.) Assist the Administrative and Finance Officer with procurement and logistics tasks

Liaise with vendors to get quotations
Assist in the creation of vendor pro file of national staffs and service providers
Prepare documentation for the payments of services providers
Perform other tasks as requested by Regional representative and supervisors

Supervisory/Managerial Responsibilities: N/A

REQUIREMENTS

Education

Completion of secondary education is required. (Baccalaureat or GC-A)

Experience, Knowledge, and Skills

Minimum 4 years of relevant professional experience in administration, general office management and/or logistics;
A good knowledge of United Nations rules and procedures would be an asset;
UN experience in such functions would be an asset;
Experience in handling of web-based management systems such as ATLAS, Umoja, would be an asset;
Good working knowledge of Microsoft Office (outlook, word, excel, power point,);
Fluency in English and French.

Expected Demonstration of Competencies

Core Competencies

Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

People Management

UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical competencies

Thematic Area/ Name/ Definition

Ethics
UN policy knowledge - ethics:

Ethics UN policy knowledge - ethics Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

Administration & Operations

Documents and records management:

Overall document (hard or electronic) management; registry and retention policy including storing and archiving

Vehicle management:

Knowledge of policy & procedures on fleet management

Entitlement travel:

Knowledge of policy and procedures related to entitlement travel, including the identification of entitlement for lump sum for UNDP as well as other UN agencies

Finance
Accounting (General):

Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations

KEYWORDS

Client Orientation
Teamwork
Ethics and Integrity.