GRANT-0868 TON: Pacific Renewable Energy Investment Facility: Nuku’alofa Network Upgrade Project - 12 Project Management Specialist (49450-036)

GRANT-0868 TON: Pacific Renewable Energy Investment Facility: Nuku’alofa Network Upgrade Project - 12 Project Management Specialist (49450-036)

Date Published: 30-Nov-2023

Deadline of Submitting EOI: 13-Dec-2023 11:59 PM Manila local time

SELECTION PROFILE

Consultant Type: Individual

Selection Method: Individual Consultant Selection (ICS)

Selection Title: Pacific Renewable Energy Investment Facility: Nuku’alofa Network Upgrade Project

Package Number: 12

Package Name: Project Management Specialist

Consulting Services Budget: USD 120,000

Source: International

Technical Proposal: Not Applicable

Approval Number: 0868

Approval Date: 05-Dec-2022

Estimated Commencement Date: 01-Jan-2024

ADDITIONAL INFORMATION

Country of assignment: Tonga

TERMS OF REFERENCE

Expertise: Engineering, Project Management

Expertise Group: Engineering

Consultant Source: International

TOR Keywords: Engineering, Project Management

Scope of Work

The main responsibility of the project management specialist is to coordinate and manage the project.

Detailed Tasks and/or Expected Output

The specific tasks include: (i) Lead the PMU who is accountable to the Project Steering Group; (ii) Work together with other members of the PMU and TPL to progress the implementation of the project; (iii) Manage procurement of contractors to implement all the sub-projects; (iv) Manage, supervise, and oversee all the goods and works contracts; (v) Regularly visit the project sites to ensure timely implementation of project activities; (vi) Communicate with all stakeholders to provide community support and acceptability of project implementation; (vii) Coordinate between development partners, government authorities, and the executing entity to achieve the project outcomes as stated in the expected project outputs; (viii) Develop project implementation schedule based on the project management strategy and monitor the progress, regularly reporting on action necessary to mitigate potential delays in project implementation; (ix) In consultation with ADB, update the project administration manual regularly; (x) Coordinate the disbursement of project funds; (xi) Prepare with assistance from MOF and TPL, project audit reports, and corporate audit reports as required by ADB; The specific tasks include: (i) Lead the PMU who is accountable to the Project Steering Group; (ii) Work together with other members of the PMU and TPL to progress the implementation of the project; (iii) Manage procurement of contractors to implement all the sub-projects; (iv) Manage, supervise, and oversee all the goods and works contracts; (v) Regularly visit the project sites to ensure timely implementation of project activities; (vi) Communicate with all stakeholders to provide community support and acceptability of project implementation; (vii) Coordinate between development partners, government authorities, and the executing entity to achieve the project outcomes as stated in the expected project outputs; (viii) Develop project implementation schedule based on the project management strategy and monitor the progress, regularly reporting on action necessary to mitigate potential delays in project implementation; (ix) In consultation with ADB, update the project administration manual regularly; (x) Coordinate the disbursement of project funds; (xi) Prepare with assistance from MOF and TPL, project audit reports, and corporate audit reports as required by ADB; (xii) Provide management, financial, and administrative support to ensure that contractual requirements are met; (xiii) Lead all procurement and contracting activities and supervise and oversee the contractors and suppliers for construction and commissioning of facilities; (xiv) Manage construction phases, including sending letters of acceptance and notices to proceed, implementing and monitoring contractors’ quality assurance plans and environmental management plans, monitoring consultant/contractor programs and progress, processing progress claims, reviewing changes of orders and extensions of time, providing employer/owner sign-off at hold points, reviewing contractors’ construction drawings for compliance with the design intent and specifications, coordinating environmental and social safeguard (land acquisition and resettlement) activities, overview commissioning, and providing oversight of contract completion and administration activities; (xv) Report and provide secretariat support to the PSC that will be comprised of officials of the Government of Tonga, TPL, and ADB representatives; (xvi) Prepare quarterly progress reports and semi-annual safeguard monitoring reports, as well as project completion reports as required by ADB; (xvii) Review and sign the first FAW certificates; (xviii) Coordinate and actively manage and participate in project training activities for counterparts assigned to the project; (xix) Provide support for ADB review mission teams; and (xx) Liaise with Government, TPL, private sector, civil society and donor agencies.

Minimum Qualification Requirements

The expert should have post-graduate qualifications in engineering or project management or equivalent from a recognized institution and should have at least 10 years of relevant experience.