WEE Assistant /National Position

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the center of all its efforts, the UN Women leads and coordinates the United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world.

Through its programmes and projects, UN Women is providing technical assistance to national partners (governmental and non-governmental) in the implementation of existing international and national commitments to women’s rights and gender equality, it facilitates networking and exchange of good practices and advocates for women’s rights and gender equality in all areas of life. According to its mandate, UN Women works in five thematic areas, such as leadership and participation, women’s economic empowerment, ending violence against women, women peace and security and governance and national planning fully reflect accountability for gender equality commitments. UN Women is also the lead Agency in coordinating the UN Country Team on gender equality.

The UN Women Country Office in Bosnia and Herzegovina has been supporting relevant stakeholders in the country to advance economic empowerment of women and the efforts are intensifying along the four primary programming streams – knowledge generation and sharing, support to women in entrepreneurship, raising awareness and policy response to the needs and potential of the care economy, advancing potential of women in rural areas and advancing role and participation of women in tech driven industries .

UN Women Country Office in Bosnia and Herzegovina is seeking to recruit Women’s Economic Empowerment (WEE) Assistant who will work under the direct supervision of WEE Coordinator and overall supervision of Programme Specialist and UN Women Representative, and will support the implementation of UN Women Strategic Note with a focus on Impact 1: Women have income security, decent work and economic autonomy, by performing a variety of standard administrative processes ensuring high quality and accuracy of work, and promoting a client, quality and results-oriented approach.

WEE Assistant will work in close collaboration with the relevant programme and operations colleagues to ensure consistent service delivery.

Duties and Responsibilities

Support to the implementation of project activities

Support full compliance of project activities with UN Women rules, regulations, policies, strategies and internal control framework;
Support the design of project activities and project documents (proposals and narrative reports);
Support the development of work plans;
Supports the recruitment, human resource and overall programme and operational processes necessary for the implementation of the project activities;
Draft routine official correspondence/documents and assists in the preparation of needed project documents;
Provide support to organizing and holding meetings, minute taking, including the preparation and dissemination of information and follow-up;
Provide administrative support to implementing partners;
Establish effective working relations and good communication with institutional counterparts, CSOs and with other partner UN agencies;
Support the coordination of stakeholders (government and CSO partners) performed by the project staff;

Provision of administrative and logistical support to the WEE team and other colleagues as needed

Support the organization of procurement processes including preparation of Requests for Quotation, Invitations to Bid or Requests for Proposal documents;
Arrange travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents;
Provide administrative support in organization of conferences, workshops, retreats;
Maintain the filing system ensuring safekeeping of confidential materials;
Assist in the preparation of budget and provision of information for audit or project evaluations;
Provide translation and interpretation as required for project activities;
Organizes translation and interpretation services in accordance with business processes;

Support to Business Processes

Prepare and process all project related financial transactions, as well as support the creation and revision of project budgets in the online corporate management system;
Assist in timely reporting;
Ensures timely submission of monthly leave reports and attendance record cards;

Support to the knowledge management processes

Provide necessary administrative support for effective knowledge management to be shared with the team;
Participate in the training for the operations/projects staff on administration;
Contribute to knowledge networks and communities of practice.

The project assistants’ performance will have an impact on the results of the project and the implementation of its activities. Consistent and timely follow through of business processes, accurate analysis, data entry and presentation of information will support proper project implementation, strengthen the capacity of the team, and promote positive results. The efficient performance of this position is crucial for the success of the project.

Competencies

CORE VALUES / GUIDING PRINCIPLES

Integrity: Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct;
Professionalism: Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work;
Cultural sensitivity and valuing diversity: Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

CORE COMPETENCIES

Ethics and Values: Demonstrate and safeguard ethics and integrity;
Organizational Awareness: Demonstrate corporate knowledge and sound judgment;
Development and Innovation: Take charge of self-development and take initiative;
Work in teams: Demonstrate ability to work in a multicultural, multiethnic environment and to maintain effective working relations with people of different national and cultural backgrounds;
Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication;
Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others;
Conflict Management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution;
Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge;
Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making.

FUNCTIONAL COMPETENCIES

Ability to extract, interpret, analyze data and resolve operational problems;
Ability to perform work of confidential nature and handle a large volume of work;
Ability to support a team and team building skills;
Strong IT skills and ability to apply it consistently in work tasks;
Good knowledge of administrative rules and regulations, organizational policies and procedures related to the position and ability to apply it consistently in work tasks;
Focus on results and positive response to feedback;
Attention to detail;
Generating new ideas and proposing new, more effective ways of doing things;
Documenting and analysing innovative strategies/best practices/new approaches;
Reporting to internal and external partners in a timely and appropriate fashion;
Organizing and prioritizing work schedule to meet partners and donors needs and deadline
Establishing, building and sustaining effective relationships within the work unit and with internal and external partners;
Responding to partners needs promptly.

Required Skills and Experience

Education:

Secondary education. University degree will be considered an asset.

Experience:

5 years of relevant administrative or programme/project experience performing the above-mentioned tasks, is required.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and database packages, extensive knowledge and experience in usage of web - based management systems. Short listed candidates will be tested in this field.
Experience working with women rights issues will be considered an asset.
Familiarity with the UN system will be considered an asset.
Experience working with online corporate management systems will be considered an asset.

Language Requirements:

Excellent English and B/S/C language skills, both written and oral and good translation skills. Short listed candidates will be tested in this field.